MANAGER, FINANCE - MEDICAL CENTER PLANT ENGINEERING & OPERA
Provide overall strategic vision and management of various business and project controls functions including finance, accounting, budget, change management, space, work order accounting, inventory management, contract administration and charge services; monitor overall compliance with University and Health Systems financial and contracting policies and procedures.
- Manage and coordinate business and operational activities to include budget preparation-, short- and long-range forecasting, fiscal control, payroll data, and accounting records for Duke University and DUHS.
- Determine fiscal requirements, make budget projections and prepare departmental budgets; monitor, verify and reconcile expenditure of budgeted funds; prepare financial statements reflecting status of programs and activities; ensure compliance with University and DUHS policies and procedures.
- Responsible for maintaining the daily accuracy of financial and capital forecast data in our project management information system.
- Provide centralized project status reporting including the use of key performance indicators to forewarn of problems and to measure progress.
- Ensures identification, logging and resolution of critical problems, tasks and decisions.
- Identify and develop action plans and metrics to improve processes and workflows related to project controls, finance and accounting.
- Ensure development, implementation, and maintenance of policies, procedures and best practices to support all operations and ensure compliance with financial and project controls.
- Serve as department liaison with administrative and professional personnel concerning University and DUHS policies and procedures, budget preparation and process, and fiscal control.
- Review invoices and statements and approve payments; supervise maintenance of and conduct checks on accounting records and documents to ensure accuracy and adequacy of information.
- Maintain interface with University Central Accounting Office to resolve any problems related to financial ledgers.
- Maintain checks on financial expenditures and prudent utilization of resources; make recommendations for improving services and reducing cost in all business operations to include developing improved procedures for cost reduction.
- Coordinate with all DUHS and University departments supported by department regarding budgetary issues, coordinate with departmental leadership the preparation of annual facilities capital plan.
- Prepare reports and analyses to include financial reports setting forth progress, adverse trends and appropriate recommendations or conclusions.
- Supervise various personnel actions including, but not limited to, hiring, performance appraisals, promotions, transfers and scheduling time off for financial staff.
- Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Work requires a bachelor’s degree in Accounting, Finance, Business Administration or a closely related field.
Work requires a minimum of eight years of progressively responsible experience in administrative management, including five years of financial management experience in a complex matrix organization.
A Master’s degree in Accounting, Finance, Business Administration or closely related field may substitute for two years of required experience OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Excellent written and verbal communication skills, proficient in PowerPoint, Word, and Excel. Knowledge of GAP procedures, project management/controls and functional experience with a PMIS. Ability to proactively recognize and solve problems. Ability to train and develop personnel.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.