Records Manager

Job description

Princeton University

The Princeton University Library seeks to fill the position of Records Manager (RM). The RM will report to the Assistant University Librarian for Archives & Records Management and will be responsible for contributing to the development and delivery of a comprehensive, best practice-based Records Management Program for Princeton University. The RM will work with University Archives staff to manage transfers of archival University records to the Archives. The RM will work closely with departments across campus, including academic & administrative departments, the Office of Information Technology and Library Information Technology, the Office of the General Counsel (OGC), and the Office of Audit and Compliance (OAC). Under the direction of the Assistant University Librarian for Archives & Records Management, the RM will: Continue work with OAC and OGC to create records retention plans for each functional area of the University; Coordinate transfer, retrieval, and destruction services for University records in conjunction with Princeton University Storage Facility staff, managing records metadata and creating an audit trail to document the movement of University records through their lifecycle; Create and deliver online and in-person training to University employees in all areas of academic and administrative records management, including: identifying and applying record retention requirements; electronic records management; file storage management; file naming/filing strategy; and records storage and retrieval; and Maintain the records management website ( and participate in community engagement activities. Essential Qualifications Bachelor's degree 2-4 years records management experience in an academic or corporate setting Familiarity with current records management standards and best practices with specific experience creating retention schedules Experience managing records within file storage management systems Ability to manage multiple priorities and tasks and to work effectively, both independently and collaboratively, in a dynamic environment with a diverse group of University staff Excellent interpersonal, problem-solving, organizational, written, and oral communication skills, with a positive customer service orientation Demonstrated initiative, flexibility, and a commitment to professional engagement and continuous learning, including learning new technologies Commitment to diversity, equity, and inclusion and the needs of serving a diverse population Preferred MS degree with a concentration in archives or records management Certified Records Manager Experience training others in a professional setting Professional experience in an academic archives or records management program Familiarity with records center functions and operations Familiarity with Infolinx, MS SharePoint, Google Drive, Hyland OnBase, MS One Drive, and departmental shared drives Experience with web editing tools and social media platforms Familiarity with legal compliance and risk management issues Review of applications will begin immediately and will continue until the position is filled. The successful candidate will be appointed at the rank of Associate Professional Specialist or more senior depending upon qualifications and experience. Applications will be accepted only from the AHire website: and must include a resume, cover letter, and a list of three references with full contact information. This position is subject to the University's background check policy. Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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Job No:
Posted: 5/2/2021
Application Due: 7/1/2021
Work Type: Full Time