UME Business Program Manager

Job description

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, Office of Medical Education

Business Services Program Manager | UME Program Manager

Position #683182 – Requisition #21110

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Office of Medical Education has an opening for a [full-time] University Staff (unclassified) Business Services Program Manager (UME Program Manager) position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work

This new position, housed within the School of Medicine’s Office of Medical Education, and partnering with the School of Medicine Dean’s Office Finance Team will have structured responsibilities, but due to nimble skillset required of this role, will provide unique opportunities, in the area of “Other duties as assigned”.

The School of Medicine, Office Medical Education (OME) and Dean’s Office is seeking nominations and applications for the position of UME Business Program Manager (BPM).  The UME BPM has a broad range of responsibilities for the undergraduate medical education (UME) program, which will include the functions of finance, accounting, human resources, and operations.  The UME BPM will develop analyses of UME finances and operations. The UME BPM will succinctly develop reporting and analyze findings of UME processes and operations.  The UME BPM must have the ability to create and interpret financial reports, to adapt reporting and to present findings to meet the needs of the audience. The UME BPM will, independently, lead initiatives in the operations, finance and HR area of the UME program.  The individual in this role must feel comfortable proposing, presenting and influencing various UME partners and stakeholders. 

A broad and nimble skillset is required to utilize a multitude of data, through various reporting and analysis platforms. Using the platforms, the UME BPM will facilitate reporting, presenting varying perspectives and options, decision-making. The UME BPM must have the ability to navigate the complexities of a multi-unit academic medical center environment, while understanding the nuances and intricacies of multi-platform fund accounting. 
Supervision Received:

Reports directly to the OME Director of Finance and Administration and has a dotted line reporting to the SOM Director of Financial Operations.

Supervision Exercised:

No direct supervision is employed.  However, the UME BPM must be able to build consensus and influence decisions across the organization without direct supervision.
Examples of Work Performed

25% - Financial Reporting and Analysis 

Budget/Planning/Fiscal Management

    Assist with development of UME budget and financial forecasting.Actively contribute to the development of the UME annual budget, analyze monthly UME budget reports and forecast year-end budget projections. Administer the Colorado Springs and Fort Collins Branch budget and ensure accurate reporting. Create and track timely receipt of revenues.  Collaborate with branch administrators to develop budgets for the branch and means to reports on actuals to budget throughout the year. Train UME department and branch (Colorado Springs Branch (CSB) and Fort Collins Branch (FCB)) staff in providing annual budget input, tracking their actuals to budget and reconciling speed type budget variances. 
Provide strategic fiscal partnership with UME academic and administrative leaders. Administration of journal entries, funding distribution and other transactions, as necessary. Financial Analysis

    The UME BPM will contribute to the development of reports for annual budgeting, strategic planning, fiscal management and accreditation reporting.Evaluate policies and exercise judgment in the interpretation and application of policies, procedures and rules.
  • Develop ad-hoc UME reporting and provide analysis of data.
  • Collaborate in the development and variance analysis of complex financial information and reports, to provide accurate and timely financial recommendations to management for decision making purposes.Configuring and deploying reporting to enable data-driven fiscal decisions.

Financial Collaboration

    Work collaboratively with SOM Finance and Budget department in initiatives and programs. Implement best practices, collaboratively, for the success of UME, OME and SOM.
  •    Contribute and collaborate with partners, operationalizing new initiatives.
  • Establish and maintain effective relationships with staff, faculty, students, and departmental representatives within the campus and university.
20% - UME Teaching Appointments

SOM Funding Distribution and Compensation Administration

    Create UME Letters of Offer (LOOs) and Memorandum of Understanding (MOUs) for CU SOM faculty.Liaise with Faculty Affairs and OCBME to ensure appointments for volunteer clinical faculty.
    Reconcile FTE/effort faculty support (budget to actual variances), preparing PET transfers and journal entries as needed in compliance with internal and external policies and procedures.Liaise with SOM departments to ensure appropriate funding distributions for FTE support.Manage faculty salary funding distribution and expenditures, monthly, and take necessary action to address funding and expense discrepancies. Provide financial reports to CUSOM departments to allow for proactive funding planning for faculty with UME curriculum responsibilities.
Affiliate Faculty Contracts

    Develop Letters of Offer (LOOs), affiliate agreements, and standing purchase orders (SPOs) for faculty employed by affiliated partners, such as Denver Health, CPMG, Poudre Valley, VA, etc.
    Administer, review and renew UME contracts for affiliate partners on a fiscal year basis.Review and process affiliate invoices.
25% - UME Scholarships

  • Serves as the lead expert on scholarship activities for UME, managing and tracking scholarships funds, encumbrances, awardees and donor preferences, in collaboration with UME Scholarship Committees, Advancement Office and Financial Aid.
  • Develop reporting for senior leadership (Senior Associate Dean of Education, the Chair of the Scholarship Committee, the Director of Finance & Administration and the SOM Budget and Finance Director) for on-going scholarship decision.
  • Manage scholarship process, including available funding, scholarship selection and allocation and scholarship reconciliation.
  • Direct UME scholarship activities with Admissions and the Office of Student Life.
15% - Procurement

    The position will advise OME offices on University procurement practices and procedures, adhering to approved practices when reviewing and approving expenses. The position will serve as the expert on student project proposal expenditures, offering guidance and counsel on appropriate ways to achieve project goals through approved procurement means. Additionally, the Analyst will track project expenditures against project awards. Review and approve affiliate monthly invoices against purchase orders. Advise staff on gift card program procedures.  Review gift card and recognition proposals for appropriate practices and ensuring compliance with university policy.Ensure timely invoicing and receipt and reconciliation of revenues for OME initiatives. Review applications and transaction thresholds for procurement cards.
10% - Operations

    Develop processes and standard operating procedures for the UME program. Provide documentation and records, as requested, for internal/external audit.
    Provide documentation and records for accreditation as, requested.In accordance with University Policy, ensure the long-term retention of records for efficient retrieval for analysis and/or audits.
5% - Other OME Duties

  • Perform other duties as assigned to support the Office of Medical Education. Students, faculty and all constituents DFA of Medical Education.
  • Support SOM Budget and Finance on programs and initiatives, as requested.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $57,764 to $80,869.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.



Qualifications
Minimum Qualifications:

  • Bachelor's degree in Finance, Accounting or Business Administration from an accredited college or university.
  • Three to five years of professional experience working in finance, accounting or a directly related role.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

  • Experience working in an academia.
  • Experience working at CU and with specified systems, such as CU-Data, PeopleSoft Fin, CU-SIS, CU Foundation Reporting and the Administrative Analysis Environment (A2E)
  • Strong knowledge of University of Colorado policies and procedures.
  • Six or more years of progressive experience working in a finance and/or accounting positions.
  • Experience with financial report preparation and presentation to various constituents.
 

Knowledge, Skills and Abilities:

    Impeccable analytical skills.Precise attention to detail.High level of professionalism and discretion in handling sensitive and confidential data.Ability to establish and maintain effective working relationships with constituents throughout the organization. Outstanding customer service skills.This individual must be able to work effectively, collaboratively and in a professional manner with university and school leadership, faculty, staff, residents, students and the community that reflects diversity and inclusiveness.Demonstrated commitment and leadership ability to advance diversity and inclusion.Advanced level/skill in Microsoft Office (Excel, Access, Outlook, Word).


Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: May 10, 2021
Unposting Date: Ongoing

 

 

 

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Job No:
Posted: 5/3/2021
Application Due: 7/2/2021
Work Type: Full Time
Salary: