UME Business Program Manager
University of Colorado | CU Anschutz Medical Campus
Supervision Received: Reports directly to the OME Director of Finance and Administration and has a dotted line reporting to the SOM Director of Financial Operations. Supervision Exercised:No direct supervision is employed. However, the UME BPM must be able to build consensus and influence decisions across the organization without direct supervision.
Examples of Work Performed25% - Financial Reporting and Analysis Budget/Planning/Fiscal Management
- Assist with development of UME budget and financial forecasting.Actively contribute to the development of the UME annual budget, analyze monthly UME budget reports and forecast year-end budget projections. Administer the Colorado Springs and Fort Collins Branch budget and ensure accurate reporting. Create and track timely receipt of revenues. Collaborate with branch administrators to develop budgets for the branch and means to reports on actuals to budget throughout the year. Train UME department and branch (Colorado Springs Branch (CSB) and Fort Collins Branch (FCB)) staff in providing annual budget input, tracking their actuals to budget and reconciling speed type budget variances.
- The UME BPM will contribute to the development of reports for annual budgeting, strategic planning, fiscal management and accreditation reporting.Evaluate policies and exercise judgment in the interpretation and application of policies, procedures and rules.
- Develop ad-hoc UME reporting and provide analysis of data. Collaborate in the development and variance analysis of complex financial information and reports, to provide accurate and timely financial recommendations to management for decision making purposes.Configuring and deploying reporting to enable data-driven fiscal decisions.
- Work collaboratively with SOM Finance and Budget department in initiatives and programs. Implement best practices, collaboratively, for the success of UME, OME and SOM.
- Contribute and collaborate with partners, operationalizing new initiatives.
- Establish and maintain effective relationships with staff, faculty, students, and departmental representatives within the campus and university.
- Create UME Letters of Offer (LOOs) and Memorandum of Understanding (MOUs) for CU SOM faculty.Liaise with Faculty Affairs and OCBME to ensure appointments for volunteer clinical faculty.
- Reconcile FTE/effort faculty support (budget to actual variances), preparing PET transfers and journal entries as needed in compliance with internal and external policies and procedures.Liaise with SOM departments to ensure appropriate funding distributions for FTE support.Manage faculty salary funding distribution and expenditures, monthly, and take necessary action to address funding and expense discrepancies. Provide financial reports to CUSOM departments to allow for proactive funding planning for faculty with UME curriculum responsibilities.
- Develop Letters of Offer (LOOs), affiliate agreements, and standing purchase orders (SPOs) for faculty employed by affiliated partners, such as Denver Health, CPMG, Poudre Valley, VA, etc.
- Administer, review and renew UME contracts for affiliate partners on a fiscal year basis.Review and process affiliate invoices.
- Serves as the lead expert on scholarship activities for UME, managing and tracking scholarships funds, encumbrances, awardees and donor preferences, in collaboration with UME Scholarship Committees, Advancement Office and Financial Aid.
- Develop reporting for senior leadership (Senior Associate Dean of Education, the Chair of the Scholarship Committee, the Director of Finance & Administration and the SOM Budget and Finance Director) for on-going scholarship decision.
- Manage scholarship process, including available funding, scholarship selection and allocation and scholarship reconciliation. Direct UME scholarship activities with Admissions and the Office of Student Life.
- The position will advise OME offices on University procurement practices and procedures, adhering to approved practices when reviewing and approving expenses. The position will serve as the expert on student project proposal expenditures, offering guidance and counsel on appropriate ways to achieve project goals through approved procurement means. Additionally, the Analyst will track project expenditures against project awards. Review and approve affiliate monthly invoices against purchase orders. Advise staff on gift card program procedures. Review gift card and recognition proposals for appropriate practices and ensuring compliance with university policy.Ensure timely invoicing and receipt and reconciliation of revenues for OME initiatives. Review applications and transaction thresholds for procurement cards.
- Develop processes and standard operating procedures for the UME program. Provide documentation and records, as requested, for internal/external audit.
- Provide documentation and records for accreditation as, requested.In accordance with University Policy, ensure the long-term retention of records for efficient retrieval for analysis and/or audits.
- Perform other duties as assigned to support the Office of Medical Education. Students, faculty and all constituents DFA of Medical Education.
- Support SOM Budget and Finance on programs and initiatives, as requested.
- Bachelor's degree in Finance, Accounting or Business Administration from an accredited college or university.
- Three to five years of professional experience working in finance, accounting or a directly related role.
- Experience working in an academia.
- Experience working at CU and with specified systems, such as CU-Data, PeopleSoft Fin, CU-SIS, CU Foundation Reporting and the Administrative Analysis Environment (A2E)
- Strong knowledge of University of Colorado policies and procedures.
- Six or more years of progressive experience working in a finance and/or accounting positions.
- Experience with financial report preparation and presentation to various constituents.
- Impeccable analytical skills.Precise attention to detail.High level of professionalism and discretion in handling sensitive and confidential data.Ability to establish and maintain effective working relationships with constituents throughout the organization. Outstanding customer service skills.This individual must be able to work effectively, collaboratively and in a professional manner with university and school leadership, faculty, staff, residents, students and the community that reflects diversity and inclusiveness.Demonstrated commitment and leadership ability to advance diversity and inclusion.Advanced level/skill in Microsoft Office (Excel, Access, Outlook, Word).
Job Category: Business Services
Primary Location: Aurora
Posting Date: May 10, 2021
Unposting Date: Ongoing