Data Entry Specialist - SSSP/Advantage Program

Job description

Application Instructions

Send a cover letter, resume and three (3) professional references from past supervisors, to [email protected]

Please indicate the job code SA-DES-SSSP in the subject line of your email.

After sending in your documents, please fill out the online Job Applicant Identifier form. RACC is an equal opportunity employer. In compliance with government regulations we are required to record numbers of job applicants by sex and ethnic category. We ask that you indicate your race or national origin and sex, but you are not required to provide this information. This information will not be kept with your application and will be used only in accordance with state and federal regulations.

Background Check

If you are chosen for this position, a background check will be required. Full details regarding the background check are available here.

Job Details Title:Data Entry Specialist - SSSP/Advantage Program Announce date:04/29/2021Apply by date:05/13/2021Application status:Accepting ApplicationsPosition type: Part-time Salary:$14.821 per hour

Working hours:

Working hours for this position consist of a 25-hour week (between the hours of 8:00 a.m. and 4:00 p.m.). These hours to be agreed upon between the supervisor and employee at the onset of employment. These hours may require occasional evening and weekend work. The hours may be modified based on the needs of the SSSP/Advantage Program with advance notice and mutual consent of the employee and the supervisor.


Work as a member of the Advantage Staff to provide office assistance. Responsibilities will include maintaining data management, record keeping on student usage of program services, maintenance of files, and program reporting. Assist with communicating and providing services to Advantage Program students with information about the program.

Essential Duties and Responsibilities:
  1. Work cooperatively as a member of the Advantage Program to assist in the daily operations of the office duties.
  2. Back up Administrative Assistant in greeting visitors and responding to inquiries including walk-ins, mail-ins and phone-ins.
  3. Create, update, and maintain Student Support Services Program files or Advantage Program students.
  4. Collect and record data for Advantage Program Annual Performance Report.
  5. Learn new computer software as required. Utilize the College’s student information system and all other computer software programs as required.
  6. Maintain record of currently enrolled Advantage Program students.
  7. Complete and maintain all record keeping, files, and data management as required by the College and the grant. Gather and compile information, perform low level calculations, proofread, and maintain filing system for the grant.
  8. Maintain the files of the students that completed the required financial literacy component of the grant.
  9. Serve as back up for Administrative Assistant in providing students with information about program services, events, and workshops.
  10. Serve as back up for Administrative Assistant in performing student outreach to schedule appointments and assist in directing students to resources at RACC.
  11. Perform other related duties as assigned by supervisor.
  12. Conduct him/herself in a professional manner and exhibit a positive image for RACC at all times.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:


  1. High School Diploma/GED
  2. Two (2) years data entry experience


  1. Associate’s Degree
  2. Bi-lingual English/Spanish
  3. Experience in overcoming educational and economic obstacles
  4. Knowledge of the needs of low-income, first-generation college students
Computer Skills:

Must be proficient in the use of Internet, Microsoft Office, spreadsheet, and word processing software.

Other Skills and Abilities:
  • Highly organized
  • Excellent interpersonal and communication skills
Communication Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to participants, staff, school personnel, and other RACC employees.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk, sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 5/2/2021
Application Due: 7/31/2021
Work Type: Full Time