Program Coordinator I

Job description

Posting Number:


Working Title:

Program Coordinator I


Sr VP Acad Affrs & Provost

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Typically Monday-Friday regular business hours

Advertised Salary:

$25,125 - $40,000; Commensurate with Experience and qualifications

Posting Date:


Open until filled:


Proposed Starting Date:


Special Instructions to Applicants:

• The application packet should include a current curriculum vitae or resume, a cover letter explaining how the candidate’s experience and skills match the qualifications detailed in the posting, and a list of three professional references.
• A rolling search process will be utilized, and the position will remain opened until filled. However, review of applications will begin immediately, and applications received by May 12, 2021 will receive full consideration. The preferred start date is June 1, 2021.
• Nominations, questions and/or other inquiries should be directed to Mary Carney, Director of Programming, Office of Faculty Affairs, at [email protected]

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Office/Clerical Lead





Minimum Qualifications:

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

• The successful candidate will have a bachelor’s degree or equivalent, and four years of closely-related university experience.
• Candidates with a Master’s degree or equivalent are strongly preferred.

Position Summary:

The Office of Faculty Affairs, a unit within the Office of the Senior Vice President for Academic Affairs and Provost, provides oversight of faculty-related policies and professional development related to faculty success and academic leadership enrichment for the University of Georgia. It invites applications and nominations for the Program Coordinator for Faculty Development. This position supports the professional development of individual faculty and administrators, as well as the implementation of institution-wide initiatives and administrative policies related to faculty. It reports to the Director of Programming in the Office of Faculty Affairs, who reports directly to the Associate Provost for Faculty Affairs.

This position serves as a primary representative for programs providing outreach and educational services related to a suite of faculty and academic leadership development programs offered by Faculty Affairs. The Program Coordinator for Faculty Development will be responsible for assisting the Director in managing, marketing, and evaluating a range of programs for faculty and academic leaders that enhance excellence at the University of Georgia. Although the suite of programs is expected to evolve, current topics include; 1) planning for success as a faculty member, 2) effective mentoring, 3) increasing faculty diversity through active and systematic recruitment practices, 4) academic leadership development, and 5) increasing faculty engagement and sense of community. These professional development programs include Aspire Fellows, Creating a Sustainable Writing Program, Faculty Search Committee Training, Faculty Interest Groups, Faculty Learning Communities, New Department Head Training, New Faculty Academy, Summer Leadership Institute, and more. This office works in consideration of and response to directives from above, emerging trends in higher education, and observed needs at UGA. The Program Coordinator will assist the Director in strategic planning, implementation, and assessment.

The position will provide project management for in-person and virtual workshops, events, cohort programs, and other faculty development series and resources. Duties include marketing, scheduling and room reservations, catering management, tracking expenditures, communicating with speakers and attendees, and managing registration, attendance, and post-event surveys. Work includes communicating with faculty and staff across campus, including schools, colleges, and central administrative offices, regarding programs and services via phone, email, and videoconference. Work includes designing online presence via website and social media, writing and editing website content, using customer relationship management (CRM) software, and creating surveys via Qualtrics. Depending on qualifications, the position may also include designing and facilitating faculty workshops and supporting materials in the learning management system and on the website.

This is a full-time, 12-month staff position. The salary is negotiable and commensurate with experience. Although this is a national search, qualified internal candidates at UGA are also encouraged to apply.

UGA values the diversity of its student body, faculty, and staff. It is committed to recruiting, retaining, and supporting advancement opportunities for a more diverse faculty and staff.

Knowledge, Skills, Abilities and/or Competencies:

• Knowledge or credentials in faculty or educational development, adult learning, organization development, human resource development, coaching, wellbeing, and/or leadership or career development.
• Administrative or project management experience in higher education
• Demonstrated ability to collaborate with faculty and administrators.
• Evidence of supporting diversity, equity, inclusion, and sense of belonging in higher education contexts
• Experience in providing professional development in higher education for faculty or leadership either in a Center for Teaching and Learning, an academic unit, or related arena.
• Project management experience to take multiple projects from conception to fruition while developing quantifiable measurements and prioritizing workload to meet deadlines and budgets.
• Excellent organizational skills, self-motivation, and ability to work under minimal supervision to meet deadlines. Adept at management of multiple tasks, adapting to change, and (re)prioritizing duties.
• Excellent interpersonal and communication skills, both written and verbal. Talent for establishing and maintaining effective working relationships with faculty, staff, and community partners.
• Advanced software skills: sophisticated knowledge of full suite of MS Office, including Excel, Word, PowerPoint, Outlook, and Teams. Experience with Adobe Suite, BrightSpace, SharePoint, Qualtrics, and OmniUpdate preferred. Ability to utilize technology for webinars, Kaltura, U-Tube, Audience Response, etc. Adept at learning software programs and information management procedures.
• Experience applying assessment methodologies to evaluate programmatic impact
• Evidence of excellent instructional design, presentation, facilitation, or project management skills.
• A strong interest in supporting the success of others through training, coaching or mentoring, preferably with documented success in these activities.
• Knowledge of academic literature and resources in the areas of faculty development.
• Demonstrated ability to work effectively in a team environment.

Physical Demands:

Lift and carry recruiting materials and displays as needed.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Management and Administration: Project management including event management, registration and catering management, participant tracking, and program assessment and reports.

Percentage of time:



Marketing and Communications: Writing, designing, and updating website and social media, writing invitation and thank you correspondence, responding to inquiries about questions, and more.

Percentage of time:



Researching, creating, and delivering materials and resources to support Faculty Affairs development programs.

Percentage of time:





Diversity Profile: University



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Job No:
Posted: 5/2/2021
Application Due: 7/31/2021
Work Type: Full Time