Sponsor Funded Professional | Project Manager

Job description

The Department of Middle and Secondary Education at Georgia State University invites applications for the position of Project Manager, focused on financial management of the CREATE Teacher Residency Program (titled Collaboration and Reflection to Enhance Atlanta Teacher Effectiveness), a partnership between Georgia State University and Atlanta Public Schools. This is a limited-term, grant-funded position, with a start date of Spring or Summer 2021. Funding is expected through Summer 2023, with possibility of extension for two additional years.

Primary responsibilities include overall management of the program. More specifically, the Project Manager, Finance will focus their work in three areas:

Financial Oversight and Management:

  • Manages all budget and financial work for main and sub-awards, as follows:
    • Sets up all new and amended budgets in GSU systems, tracking budget approvals as needed
    • Maintains and further develops sophisticated detailed spreadsheet(s) for all project costs across various granting agencies and private funders,
    • Maintains detailed records of monthly transactions on spreadsheet/shadow budget document
    • Reviews and determines feasibility of budget shifts on main award and subawards, and keeps a detailed narrative on budget adjustments on budget documents mentioned above
    • Provides written updates and projections to CREATE leadership regarding overall grant spending across multiple funding sources
  • Engages in all budget meetings/requests, as follows:
    • Leads bi-weekly meetings with CREATE project directors and PI to offer updates on budget
    • Leads regular meetings with subaward financial support staff
    • Attends required monthly expenditure report meetings with GSU grants post-awards personnel to understand and sign-off on weekly and monthly expenditures
    • Attends monthly meetings with US Dept of Ed program officer(s) to offer updates on budgets
    • Calls meeting or manages email communications with CREATE project manager, CREATE staff and/or stakeholders as it relates to editing contracts, RFPs, etc. based on edits to the budget
    • Manages all financial audits
  • Provides financial oversight on grant and foundation spending, as follows:
    • Ensures all subawards and vendors adhere to their contracts in regard to financial spending, invoicing, etc.
    • Ensures all spending is allowable and within the guidelines for approved federal and private foundation spending
    • Ensures any budget changes that are above the allowable threshold are documented and have needed university or federal approvals
    • Leads efforts on any budget audits/requests from the university or federal government
Project Administrative and Organizational Work:

  • Develops an organized system for financial project management for all subawardees and vendors,  ensuring that all budget and administrative personnel understand processes, deadlines, etc.
  • Tracks and processes payments to CREATE faculty, staff, participants and subawards
  • Works directly with project PI to get necessary signatures for all financial transactions
  • Maintains an electronic and secured system for all CREATE records, as follows:
  • Organizes, attends, and documents financial meetings between various stakeholders
  • In partnership with project manager and subaward financial personnel, creates and maintains a shared electronic and secured space for all budget documents, including payment request forms, etc.
Development Efforts, Projections and Reporting:

  • Maintains detailed budget tracking and projections for all cost-share and private foundation funds in financial spreadsheet
  • When requested, provides financial reports for meetings with foundations
  • Works directly with Lead Project manager to create detailed projections for required cost-share for upcoming APR reports
  • Provides detailed budget reports, with narrative, for APR reports on spending to date, including projections for spending through the end of each grant year.
Perform other professional responsibilities/duties to benefit the overall project

Bachelor's degree and five years of related experience; or a combination of education and related experience.

College/Business Unit
Open until filled

College/Business Unit: College of Education & Human Development
Location: Atlanta Campus
Job Posting: 04/29/21, 4:27:21 PM




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Job No:
Posted: 5/2/2021
Application Due: 7/31/2021
Work Type: Full Time