Director, Student Activities & Affairs

Job description

General Description

Under the Direction of the Dean, Student Services, plan, organize and direct a variety of cultural, social, and recreational student activities and services; and provide leadership and direction to the Student Senate Executive Board. Will organize the district’s annual commencement ceremony; facilitate Community Service Learning within the Student Activities and Affairs program; coordinate and instruct the skilled Leadership Certificate Program; direct the creation and issuance of student identification cards and expand the card use to include other district-wide applications.

Sequoias Community College District is a Hispanic-Serving Institution, reflecting the great responsibility that the District has to the educational attainment and economic well-being of the surrounding community. In Fall 2019, we enrolled approximately 13,493 students in which:

· 66.5% identify as Latinx;
· 2.4% as Asian/Pacific Islander;
· 2% as Black/African American;
· 19.7% as White;
· .1% as Pacific Islander/Filipino; and
· 5.7% as multiracial

COMMITMENT TO EQUITY:
Sequoias Community College District values the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, abilities, genders, gender identities, and orientations. The District prioritizes applicants who demonstrate they understand the benefits a diverse student population brings to a community college and seeks managers who are equity-minded, collegial, committed to helping all students achieve their educational goals, and value mentorship. Ideal candidates will share the Sequoias Community College District’s commitment to student-centered practices and to creating inclusive learning environment that will benefit our racially and socioeconomically diverse student population.

Job Duties

Job duties of the Director, Student Activities & Affairs:

  • Plan, organize and coordinate cultural, social and recreational activities for students; assure compliance with established rules and policies; assure proper setup for meetings and special events, Student Senate Executive Board activities and club events.
  • Prepare and monitor Student Senate budgets; prepare reports and statements; oversee financial transactions related to the Student Senate and club budgets.
  • Develop and teach the Skilled Leadership Courses; train students on leadership techniques and parliamentary procedures for success within the District student governance structure; recruit students to take an active leadership role within the Student Executive Board.
  • Manage and monitor the Co-Curricular Budget and serve on related committees; monitor work study and district student employee budgets; monitor budget income and expenditures with the Student Senate Executive Board; monitor purchase orders and check requests for Student Senate accounts.
  • Advise clubs regarding purchase orders and check request process; counsel club advisors and Associated Student Body Officers in leadership fund-raising techniques, organizational skills and budget management.
  • Supervise, train, and evaluate assigned personnel.
  • Coordinate and oversee the production and publicity of student events, programs and publications; public bulletins.
  • Facilitate cross-cultural dialogue and communication among diverse campus constituencies.
  • Coordinate the creation and issuance of Student Identification Cards; assist other campus services with coordination and issuing procedures; expand the card use from ID card to other campus-wide applications.
  • Monitor the Transit Pass for Students and work with local government representatives related to the Transit Pass program.
  • Monitor the use and scheduling of the Student Center.
  • Provide and conduct leadership seminars, training, workshops and campus-wide events for students, student government organizations, and other student groups and organizations.
  • Oversee the maintenance of the campus bulletin boards; implement and direct processes for posting materials and distribution of materials on campus.
  • Coordinate student club promotion in conjunction with club advisors; recruit club advisors when needed; update and maintain advisor handbook as required.
  • Prepare, process and distribute correspondence; maintain communications with other departmental and outside contacts regarding student affairs and related matters.
  • Mediate and resolve issues between students in various groups, organizations and staff members; assist in disciplinary matters as assigned.
  • Coordinate and present workshops at the annual conferences; travel with and monitor students at off-campus conferences.
  • Monitor Activity Date Requests (ADR) Forms and develop a yearly calendar; monitor Facilities Request Forms for Student Senate events.
  • Coordinate approval of and monitor outside vendors while on campus.
  • Facilitate the assignment of students to campus-wide shared governance committees to assure their participation and reporting mechanism.
  • Serve as a liaison for student representation on state and local issues through the General Assembly Association of Community Colleges as assigned.
  • Prepare and process Student Driver Request Forms and Student Liability Forms.
  • Supervise and process Student Representation fee waivers, Student Center Fee waivers and Student Benefits fee waivers as needed.
  • Coordinate the issuance of student hall lockers; set up procedure for issuing lockers each semester; arrange for locker cards and notification for locker repairs.
  • Coordinate the district’s annual commencement ceremony.
  • Facilitate Community Service Learning within the Student Activities and Affairs Program.
  • Perform related duties as assigned.
  • Qualifications

    Minimum Qualifications :

  • Master’s degree from an accredited college/university, preferably in counseling, educational leadership, student success systems, management, organizational development or a related field.
  • Three years of a full-time experience with progressively increasing responsibilities demonstrating integrative leadership for student activities, student life and student conduct, or management level administration in departments closely related to areas of Director’s responsibilities.
  • Demonstrated sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of students.
  • Licenses and Other Requirements:

    Valid California driver’s license.An incumbent must be insurable at the “standard rate” by the employer’s insurance carrier at all times while employed in this classification the College of the Sequoias.

    Working Conditions:

    Environment

  • Office environment.
  • Driving a vehicle to conduct work.
  • Physical Abilities

  • Ability to communicate with students/employees/public.
  • Ability to read documents.
  • Ability to sit and stand for extended period of time.
  • Ability to reach in all directions.
  • Ability to lift light objects.
  • Ability to operate a computer and office equipment.

  • Knowledge and Abilities:

    The hiring committee is seeking evidence of the following:

    Knowledge of:

  • Rules, regulations, policies and procedures related to functioning of student government, student clubs and activities on a college campus.
  • Applicable sections of the State Education Code and other applicable laws.
  • Outreach methods and techniques.
  • Basic budgetary principles and practices.
  • Principles of supervising, training, evaluating and providing work direction to assigned personnel.
  • Modern office practices and procedures.
  • Record-keeping techniques.
  • Methods and procedures related to coordination of student groups and activities.
  • Oral and written communication skills.
  • District organization, operations, policies and objectives.
  • Ability to:

  • Provide leadership and guidance to student government.
  • Interpret policies and provide clear information to individuals and groups.
  • Coordinate and facilitate a variety of student activities, programs and events at a community college.
  • Plan, organize and evaluate programs.
  • Compile and organize data for reporting purposes.
  • Operate office equipment including computer terminal.

  • Application Procedure

    To be considered for this position, applicants must submit:

    An online job applicationDiversity Statement (included within the online application).Letter of interest which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.ResumeUnofficial copies of transcripts of all college/university work. Official transcripts required upon employment.For questions regarding this position, please contact Linda Reis at (559) 730-3867

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    Job No:
    Posted: 5/2/2021
    Application Due: 5/27/2021
    Work Type: Full Time
    Salary: