Administrative Research Assistant

Job description

Administrative Research Assistant

Date Posted: 04/29/2021
Req ID: 3607
Faculty/Division: Faculty of Arts & Science
Department: Cell and Systems Biology
Campus: St. George (Downtown Toronto)


About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Cell & Systems Biology promotes research and teaching in some of the most dynamic and vital areas of biological research. We facilitate the pursuit of cutting-edge research in the molecular life sciences and systems biology and embrace new methodologies and state-of-the-art technologies. Located in downtown Toronto and part of the University of Toronto, one of the world’s top research universities, our department is an ideal place to work, research and make a lasting impression in the field.

Your opportunity:

Under the direction of research lab Principal Investigator(s), the Administrative Research Assistant provides administrative support to all members of the research team. The Administrative Research Assistant is responsible for (including but not limited to) financial tasks, writing routine documents and correspondence, responding to both internal and external inquiries in a customer service focused manner, and redirecting as required for items that need to be escalated etc.

This position is 60% FTE.

Your responsibilities will include:
  • Responding to enquiries within the defined scope of the role and redirecting as appropriate
  • Resolving issues within the scope of the role and escalating problems as required
  • Writing routine documents and correspondence
  • Maintaining information in databases
  • Coordinating meeting schedules, agendas, materials, action and follow-up items
  • Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
  • Generating standard financial reports
  • Preparing expense reimbursements
+Essential Qualifications:
  • Advanced College Diploma (3 years) in Finance, Business Administration or Biology, or acceptable equivalent combination of education and experience
  • Minimum three years' recent and relevant experience in providing financial administration of research grants and providing administrative support for group research, preferably in the area of Science in a university environment
  • Experience with preparing and processing research expenses/expense reimbursements
  • Experience with monitoring and reconciling financial and grant accounts
  • Experience of using Usource, MORL, RAISE and RIS for grant/finance administration
  • Professional experience in booking travel arrangement and preparing itineraries
  • Experience with statistical reporting and analysis
  • Strong knowledge of the rules and procedures in the university setting, including Guide to Financial Management
  • Knowledge of CSB/Science related research grants and funds
  • Highly developed computer skills in MS Office
  • Strong organizational, time management and multi-tasking skills
  • Excellent verbal and oral communication skills with the ability to communicate complex policies
  • Strong interpersonal and customer services skills and strong ability to work well with all levels of faculty, staff and students
  • Demonstrated ability to meet deadlines, problem solve, prioritize and manage competing priorities

To be successful in this role you will be:
  • Communicator
  • Multi-tasker
  • Organized
  • Problem solver
  • Tactful
  • Team player

Please note: This position is a 60% FTE.

Internal applicants can request a copy of the job description by emailing: [email protected]

Closing Date: 05/10/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Continuing
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $58,242 with an annual step progression to a maximum of $74,482. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Research Administration & Teaching
Recruiter: Kecha Holland

.buttontext00b26598368a4abe a{ border: 1px solid transparent; } .buttontext00b26598368a4abe a:focus{ border: 1px dashed #25355a !important; outline: none !important; }

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Job Segment: Equity, Administrative Assistant, Secretary, Scientific, Finance, Administrative, Engineering, Research




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 5/2/2021
Application Due: 5/12/2021
Work Type: Full Time