Digital Imaging Production Coordinator

Job description

Digital Imaging Production Coordinator🔍University Libraries, Stanford, California, United States📁Communications📅Apr 30, 2021 Post Date📅89370 Requisition #Stanford Libraries is looking for a full time Digital Media Specialist to join our Digital Library Systems and Services. This is a 6-months fixed term position.

The Libraries values are rooted in a commitment of mutual respect and the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

Job Purpose:

The Digital Imaging Production Coordinator supports the fulfillment of digital imaging requests and projects, contributing to the creation and provision of digital access to archives and library collections. They are involved in all steps of the production workflow, including materials preparation and handling, data entry, quality control, and preparation of files for online access and repository preservation. The Digital Imaging Production Coordinator will participate actively in the routine operations of digital imaging projects, including materials management, file management, troubleshooting, exception handling, and coordination of tasks. They oversee a team of lab assistants, delegating tasks, reviewing work, and managing their work schedules. They also work closely with a range of team members and stakeholders, including but not limited to: service manager, lab manager, lead photographer, project manager, public services staff, patrons, archivists and curators, and external vendors. The Digital Imaging Production Coordinator will also track production progress on a weekly basis, communicate project status, and maintain overall project documentation as required.

Develop and execute digital imaging production assignments requiring fully developed skills and understanding of area of specialization. Partner with internal and external clients regarding fulfillment of digital imaging requests and management of projects.


    Manage the flow of library materials through digitization processes and preservation workflows in collection projects. Coordinate with library stakeholders to develop and implement library projects and workflows to support requests for services. Delegate, oversee, coordinate, and perform technical aspects of project, with guidance and input from supervisor and other technical leadsSupervise part time digitization lab staff.Prepare required metadata and project documentationReview, evaluate, approve, and monitor schedules, product quality and adherence to technical specifications.
  • Work with management to gather information, develop project objectives, budgets, schedules and implementation plans.
  • Perform project management oversight of small projects or more than one large task within a larger project.
  • May produce high-quality digital surrogates of fragile and/or rare materials or other analog sources for access, display, and preservation purposes using a variety of equipment.

* - Other duties may also be assigned, including:

  • Partner with clients to develop and manage projects within time and cost constraints.
  • Collaborate with clients on creative approaches to projects involving abstract or technical content to meet objectives: articulating the production process and expectations, communicating issues, providing status updates, and suggesting appropriate methods for improvement.
  • May act as primary liaison with vendors.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Education & Experience:

    Bachelor's degree and three years of relevant experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

    Advanced technical experience in digital imaging, including but not limited to operation of digital cameras and scanners.Proficiency with a variety of software and imaging systems.Understanding of online systems for content distribution.Ability to adapt workflows and troubleshoot errors as necessary.Ability to manage a variety of simultaneous projects within tight deadlines, excellent organizational and time management skills.Excellent interpersonal skills, mature judgment, and diplomacy required to interact effectively with and provide customer service to a broad audience.Ability to work independently as well as effectively in a collaborative team environment.May require experience planning, coordinating, and executing archival digitization projects.


    Strong written and verbal communication skillsFamiliarity with use of command-line toolsUnderstanding of digital imaging quality standards and their implementation in production environments


    Constantly perform desk-based computer tasksFrequently stand/walk, grasp lightly/fine manipulation, grasp forcefully, and reach/work above shoulders.Occasionally sit, twist/bend/stoop/squat.Visual acuity including color vision.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    Must have the ability to work remotely with adequate internet service to attend virtual meetings and perform web-based tasks.Available to be present on-site in the digitization lab 1 to 2 days per week.Occasional work on weekends, evenings, holidays, and flexible shifts.


    When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

    Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums.Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Additional Information
  • Schedule: Full-time
  • Job Code: 4222
  • Employee Status: Fixed-Term
  • Grade: H
  • Requisition ID: 89370




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Job No:
Posted: 5/2/2021
Application Due: 5/11/2021
Work Type: Full Time