Project Management Coordinator

Job description

Project Management Coordinator 🔍Other, Stanford, California, United StatesNew📁Project Management📅5 days ago Post Date📅89375 Requisition #Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Under the Provost, a new office, tentatively named Education Outreach and Digital Education Innovation, will focus on the expansion of educational opportunity as part of the long-range strategic plan for the University. It is led by a Special Assistant to the Provost. This new office will develop and implement Stanford’s next digital education strategy in support of the broader strategic aims of the university. The team will focus on expanding access to higher education, solving fundamental problems in education related to equity, and extending Stanford’s impact within and beyond campus. The office will serve as a university-wide digital learning hub and will foster collaboration among Stanford schools and offices. Proactive, outbound approaches to educational partnerships will be a core function of the team, as we seek to solve critical problems in education.

The team will be hiring a Project Management Coordinator, reporting to the Chief of Staff for the team, that will be responsible for helping to launch pilot programs over the summer and support long-range programs starting in the fall. The PMC will work closely with Project Managers and assist them in managing assigned projects, coordinating technical and administrative aspects of assigned projects. The PMC will work on multiple projects of different scale and scope at any one time.

Successful PMC candidates will be flexible and able to work with a high degree of ambiguity. They will be able to work collaboratively and productively, and be energized by a fast-paced and ever-changing work environment. A background in education in some form, preferably with some online or otherwise innovative education programs would be preferable. The PMC will need to work collaboratively with faculty and be comfortable communicating with a variety of audiences, putting customer-service and problem solving at the core of the work.


  • Review project plans and proposals, and work with management to develop project objectives; identify project responsibilities by determining the phases and elements of the project; calculate time frames and sequence the stages of the project.

  • Perform project management oversight of small projects or more than one large task within a larger project.

  • Oversee, coordinate, and perform technical aspects of project, with guidance, based on type of project manager support required (e.g., engineer, quality, scheduler).

  • Review, evaluate, approve, and monitor cost schedule and technical scope baselines.

  • Ensure the preparation of required project documentation.

  • Contribute to communication plan and change management elements.


Education & Experience:

Bachelor's degree in a related field and two years relevant experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Polished written and oral communication skills to address a wide variety of audiences.

  • Ability to productively contribute to cross-functional teams.

  • Depth of knowledge in technical discipline/domain needed to deliver projects.

  • Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.

Certifications and Licenses: None


  • Frequently sit, perform desk based computer tasks, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.

  • Occasionally stand/walk, write by hand, twist/bend/stoop/squat and lift/carry/push/pull objects that weigh up to 20 pounds.

  • Rarely use a telephone, kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • Travel locally and cross-university.


  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Additional Information
  • Schedule: Full-time
  • Job Code: 2392
  • Employee Status: Regular
  • Grade: H
  • Requisition ID: 89375




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Job No:
Posted: 5/2/2021
Application Due: 7/1/2021
Work Type: Full Time