Office Assistant III - ABEC Evening Operations

Job description

Job no: 493726
Position Type: Part-Time
Location: Elgin, IL
Experience Level: Entry-Level
Categories: Office Support
Role: Office Assistant III

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

During the pandemic, hours are flexible to meet the needs of the students. Post pandemic hours will be Monday through Thursday 3:00 pm to 8:00 pm; Friday 11:00 am to 4:00 pm

Rate of Pay:

$13.13

FLSA Status:

Non-Exempt

Grant Funded:

No

Job Summary:

An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with faculty, staff and students. Immediate supervision is received by the assigned manager.

Required Knowledge, Skills & Abilities:

  1. High school diploma or general education degree (GED); or equivalent combination of training and experience.
  2. Working skills in the use of the Microsoft Office Suite
  3. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
  4. Working skills in verbal and written communication.
  5. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
  6. Must be available to work a flexible schedule, including evenings and weekends when required by the department’s needs.

Desired Knowledge, Skills & Abilities:

  1. Working skills in using databases, including enterprise-wide databases (e.g. Colleague).

Essential Duties:

  1. Perform a variety of general office and clerical duties, including, but not limited to:
  2. Compose, format and type routine correspondence, reports and other documents.
  3. Greet and assist office/department visitors.
  4. Answer and route telephone calls.
  5. Communicate with faculty and students regarding class cancellations.
  6. Enter and retrieve data and information from computer systems and software applications.
  7. Establish and maintain filing systems.
  8. Coordinate calendars, schedules, training, travel arrangements, meetings and other events.
  9. Order office supplies, including arranging for equipment maintenance.
  10. Use software for assignment and tracking purposes (e.g., key maintenance system).
  11. Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget.
  • Maintains required training, licensure and/or certifications
  • Maintains confidentiality of privileged information and adheres to applicable privacy laws
  • Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
  • Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
  • Adheres to department guidelines for attendance and punctuality
  • Other Duties:

    1. Assist faculty members and other employees with various clerical tasks (e.g. assembling materials for committee meetings).
    2. Perform other job-related duties as assigned which pertain to the job description.
    3. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

    Physical Demands:

    Sedentary (up to 10 lbs occasionally, sitting most of the time)

    Visual Acuity:

    Close visual acuity (e.g. computer, assembly)

    Work Environment:

    Moderate noise

    Environmental Conditions:

    Typical office or administrative

    Current SSECCA Union Member Information:

    This position was posted on 04/29/2021 Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 05/06/2021 and meet the posted minimum qualifications will receive full consideration.

    Equal Employment Opportunity Statement:

    Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

    In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

    Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

    Advertised: April 29, 2021 Central Daylight Time
    Applications close: Open until filled

     

     

     

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    Job No:
    Posted: 5/2/2021
    Application Due: 7/31/2021
    Work Type: Full Time
    Salary: