Job Title: Faculty Affairs Associate
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 226558
Job Summary

Provide administrative office support services within the Office of Faculty Affairs to include managing incoming office communication and document management, organizing and preparing reports and correspondence, data entry, financial administration, and event management. This position will interact on a consistent basis with Unit management and staff, Faculty Affairs representatives and contacts within units; faculty members, and office visitors. Will provide advice and counsel to: Faculty Affairs representatives and contacts within units. This position will supervise: N/A

Responsibilities

Job Duty 1 -
Provide general administrative support to the Office and Director of Faculty Affairs, including email, telephone, and in-person customer service for faculty, staff, and other office visitors.

Job Duty 2 -
Receive, process, and manage electronic and physical document files including transcripts.

Job Duty 3 -
Maintain faculty degree information in the OneUSG Connect HCM system.

Job Duty 4 -
Manage inquiries and sublease contracts for the on-campus Provost's Apartments in coordination with the Office of Residence Life.

Job Duty 5 -
Provide event management scheduling and financial administration support for unit faculty development programming and other events and services.

Job Duty 6 -
Receive, review, and process official transcripts and maintain associated records.

Job Duty 7 -
Perform other duties as assigned.

Required Qualifications

Educational Requirements
High School Diploma, GED Certificate or Vocational School Diploma or an equivalent combination of education and experience

Required Experience
Two to three years job related experience

Preferred Qualifications

Additional Preferred Qualifications
Working knowledge of policies and procedures that govern academic human resources and faculty administration, including hiring and promotion and tenure.

Knowledge, Skills, & Abilities

SKILLS
General office administration to include document preparation and processing, records management, event planning and organization, and basic financial transactions. Skilled in verbal and written communications, customer service and planning. Use of office and specialized computer applications and database systems is required.

Equal Employment Opportunity

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

• Position of Trust

• Standard Enhanced

Other Information

Preferred Skills:

Demonstrate a high level of attention to detail and accuracyDemonstrate excellent written and verbal communication skillsMust be able to take initiative, prioritize and successfully manage multiple projects/tasksAbility to track, monitor and meet deadlinesAbility to learn university systems and grasp HR software platformsExperience working with Microsoft Office suiteDemonstrated ability to maintain confidentiality of records and informationAbility to understand and follow specific instructions, processes, and procedures