Assistant Director of Alumni Relations

Job description

Date: April 30, 2021
Title: Assistant Director of Alumni Relations                          

Description: Reporting to the Director of Alumni Relations, the Assistant Director of Alumni Relations is charged with developing and increasing alumni engagement to support the FlightPath initiative. This position will manage a strong team of alumni volunteer leaders in a comprehensive engagement program designed to provide meaningful opportunities for volunteerism, service, personal and professional development, and events and programs for alumni to enhance loyalty, dedication, and support for Hartwick College. The Assistant Director will create engagement strategies for a variety of alumni volunteer roles, execute Alumni Relations virtual and face-to-face events, develop engagement programming and event communications, assist the Director with the management of the Alumni Board of Directors, and provide overall alumni relations program assessment. The assistant director will have a small portfolio of alumni donors to engage, cultivate and solicit for philanthropic support on an annual basis.


  • Develop strategy for alumni engagement based on lifelong engagement, and connection with Hartwick that demonstrates clear mutual benefit of engagement.
  • Create, implement, and manage alumni relations programming consistent with the mission of Hartwick College by growing volunteer networks, providing outreach to alumni, and supporting career initiatives for current students. 
  • Manage the face-to-face and virtual Network Chats monthly program that features faculty and alumni leaders.
  • Support the Alumni Association Board of Directors and its subcommittees, including the facilitation of regular meetings and fulfillment of assigned tasks. 
  • Manage and support Alumni Relations events, including but not limited to, TrueBlue Weekend and regional gatherings. Support college-wide and alumni related events during Welcome Weekend and Commencement. 
  • Oversee the nomination and selection process for the Alumni Awards, the Bunn Award, the Alumni Legacy Scholarship, and Annual Alumni Board elections. 
  • In coordination with Marketing Communications, develop marketing, communications, and social media plans for signature events. 
  • Maintain knowledge of best practices in alumni relations, alumni engagement, volunteer service and management, metrics and assessment, alumni programming, communication, and philanthropy.
  • Using benchmarked industry metrics, evaluate and assess programming on an ongoing basis.
  • As a representative of the College, must comport oneself in a professional manner at all times, both on and off campus.
  • Comply with all applicable College, Federal, State, local and associational regulations

Qualifications: Minimum requirements for this position are a Bachelor’s Degree from an accredited college or university and three to five years of direct engagement experience, preferably within an educational institution.

Position involves occasional travel and the ability to work nights and weekends as required. Must have a valid driver’s license and be insurable by the College. 

  • Demonstrated experience in creating and implementing programming. 
  • Excellent communication skills with demonstrated ability to engage people in-person and in writing.
  • Exceptional organizational skills, with the ability to work on deadline and manage multiple assignments at once. 
  • Strong analytical and problem-solving skills. 
  • Must be energetic, creative, and resourceful, and demonstrate initiative. 
  • Outstanding interpersonal skills including the ability to work well with students, staff, faculty, and volunteers.
  • A proven record of working independently and as part of a team, demonstrating flexibility and ability to compromise to achieve goals in tandem with project partners.
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce.

Located in the scenic Susquehanna River valley in Oneonta, NY, near the northern foothills of the Catskill Mountains, the College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick offers health benefits to domestic partners of employees, and prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression. Hartwick is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. 

To apply for the Assistant Director of Alumni Relations position, please click here.  All applicants are asked to submit the following materials with their online applications:

    A cover letter;A resume; A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (; andThe names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
Review of applications will continue until the position is filled.





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Job No:
Posted: 5/2/2021
Application Due: 7/1/2021
Work Type: Full Time