Assistant Director of Financial Aid/Veterans

Job description

Posting Number:


Position Title:

Assistant Director of Financial Aid/Veterans


Financial Aid/Veterans


Student Development


Main Campus



FLSA Classification:


Union/Non Union:

Non Union

Full Time / Part Time? :

Full Time

Salary Range - Minimum:

$61,373.00 Annually

Hours per week:


Temporary? :


Posting Date:


Closing Date:


Open Until Filled:


Special Instructions to Applicants:

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

  • Post-offer, satisfactory results of pre-employment background check

  • Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College

  • Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Application Procedures: “Apply to this Job at”

Joliet Junior College provides equal employment opportunities to all employees and applicants for employment without regards to race, color, ancestry, national origin, gender, gender identity, marital status, sexual orientation, disability, religion, age, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email [email protected] or call (815) 280-6725.

Advertising Summary:

Founded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education.

Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom.

JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions. Join our family and make JJC your first choice!

The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)

  • Medical

  • Dental

  • Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings
Joliet Junior College Tuition Assistance (employee & family)
Long Term Disability

Life Insurance & a comprehensive leave plan including:

  • Federal holidays

  • Vacation

  • Personal

  • Sick

Link to Human Resources website:

Job Details:

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

Application Procedures: “Apply to this Job at”

  • Satisfactory results of a background check

  • Post-offer, pre-employment Drug Screening for employees that are new to the College

  • Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires
  • Position Summary :


    Provides supervision of the day to day operations of the Financial Aid/Veterans Office. Assist the Director with administering all federal, state, institutional and private financial assistance programs. Function as a back up to the Director in his/her absence.
    1.Assist in coordinating the delivery of student financial aid and the maintenance of student financial aid records.
    2.Perform the selection, training, direct supervision, scheduling and evaluation of, all full-time financial aid advisors. Oversee the payroll for the financial aid coordinator and advisors.
    3.Develop and provide training for Financial Aid/Veterans staff and other college personnel on financial aid processes, web-based systems, and topics concerning federal and state compliance.
    4.Assists in monitoring all financial aid processes for awarding of Federal and State programs.
    5.Serve as member of the Financial Aid/Veterans Senior Staff in order to design and implement financial aid goals, policies and procedures.
    6.Assure accuracy of completion of the Title IV Refund process by Financial Aid staff.
    7.Oversee process and policies regarding Special Circumstance applications and Dependency Override appeals.
    8.Ensures that the Colleague financial aid module is used effectively and that processes and product enhancements are developed which are technologically up to date.
    9.Maintain Quality Assurance as it pertains to federal and state program compliance through a regular internal audit process.
    10.Works with the Student Accounts and Payments/Financial Services to insure that aid is disbursed and reconciled.
    11.Represents the college as a speaker, presenter, or in similar capacities in high schools, service clubs, community events, and other activities of a similar nature.
    12.Assist Director with the completion of Federal, State, institutional reporting, performance reviews, and audits.
    13.Actively seek out and participate in various on-campus teams, committees, task forces, etc. Participate in achieving departmental and college goals and objectives.
    14.Demonstrate a positive attitude and a team approach toward accomplishing departmental/institutional goals, and cultivate these same characteristics in employees supervised.
    15.Maintain a high level of confidentiality and protect student information in compliance with FERPA and HEA laws.
    16.Assist in developing budgets each year.
    17.Regularly attend and participate in workshops, seminars, and professional conferences.
    18.Perform other duties as assigned.

    Minimum Qualifications:

    1.Bachelor’s Degree.
    2.Five (5) years Financial Aid experience, with knowledge of Department of Education Title IV Programs and regulatory guidelines required
    3.Three (3) years of supervisory and training experience.
    4.Problem solving skills, excellent organizational skills, detail-oriented, a self-starter, and ability to work effectively with a diverse group of students, faculty, staff, public, and other community agencies.
    5.Extensive personal computer skills and knowledge of Microsoft Office Suite.
    6.Excellent presentation, interpersonal, written and verbal communication skills.
    7.Ability to work extended evening and weekend hours at peak times of the year.

    Preferred Qualifications:

    1.Experience with Colleague system, Workday system, and other systems related to the student’s financial aid eligibility process.
    2.Experience in a community college setting

    Physical Demands:

    1.Normal office physical demands.
    2.Ability to travel between campus locations and to and from community events.
    3.Ability to travel in state and nationally.

    Working Conditions:

    1.Duties are performed indoors in the usual office environment.

    Compliance Announcement:


    Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website :

    If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.

    This information is required by law and is made available by the Joliet Junior College Police Department.




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    Job No:
    Posted: 5/2/2021
    Application Due: 5/13/2021
    Work Type: Full Time