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Division Manager - Department of Medicine Business Office

Employer
University of Arizona
Location
Tucson, AZ
Closing date
Jul 3, 2021

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Health & Medical Services
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Job Details

Posting Number:

req5090

Department:

Medicine

Department Website Link:

Location:

UAHS - Tucson

Address:

University of Arizona Health Sciences, Tucson, AZ USA

Position Highlights:

The Division Manager is a critical team leader in the Department of Medicine’s Business Office. The overall objective of the Business Office is to provide operational and financial management support to 14 divisions and some 200 faculty within the Department of Medicine (DOM). This position plays a pivotal role as the liaison to their assigned Divisions and Centers, interacting with the faculty to manage all resources, including human and financial resources. This position requires great attention to detail, the ability to work in a fast-paced environment, excellent communication skills and the ability to work well with people.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work‐life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

  • ·Fiscal responsibility for assigned Divisions and Centers. This includes ensuring financial compliance and accuracy, budget development, expense management, and financial analysis.
  • Time Approver for assigned Divisions and Centers.
  • Act as the Division and Center liaison for personnel recruitment, salary and FTE changes, terminations and visas. Work with Department HR, Division, and Center employees to resolve personnel issues in assigned Divisions.
  • Act as a liaison with the Division Chief, Center Director, and faculty. This includes attending monthly faculty meetings, meeting with the Division Chief, Principal Investigators (PI's), and other faculty, working with the Division Chiefs, PI's and faculty to resolve issues, completing special projects or reports, researching and answering questions as they arise; assisting in strategic planning, following-up on open items, including keeping leadership abreast of the financial status/issues in the Division or Center.
  • Act as a liaison with the Clinical side of the Department. Attend regular meetings and work closely with the Banner Clinical Division Managers to facilitate and manage faculty distribution of effort (DOE) and Division needs.
  • Support new faculty/PIs and staff with personal and laboratory moves in accordance to policies and procedures. For terminating PIs, will manage the transition plan which can include transferring of grants and/or equipment.
  • Manage the day to day operational activities for assigned Divisions and Center. This includes monitoring the financial status of accounts, providing recommendations to the Center Director(s) or Division Chief regarding financial plans and expenditures, managing and maintaining the state budget, capital assets, and commitments.
  • Act as the Center liaison for the College of Medicine Business Officer's meetings and listservs. Coordinate with Manager of Financial Operations to disseminate information and/or operationalize new processes directed by the College or the Institution. Coordinate with Manager, Financial Operations to establish Center policies and procedures that align with UAccess Systems. Implement appropriate internal controls and effective business practices for Center.
  • Act as the Center liaison with UA and Sponsored Projects Services in the event of an audit.
  • Approve research proposals on behalf of the Center.
  • Lead assigned accounting team, including supervising Assistant Division Managers, to ensure that their day to day activities are being performed, ensure Department, Center, and institutional deadlines are being met, and ensure that Division and Center staff have the resources and tools that they need to be productive; see that additional training is provided to support staff when needed.
  • Take ownership of issues and concerns to identify and evaluate alternative solutions. Provide guidance regarding interpretation and implementation of state, federal, university, and departmental policies and procedures.
  • Provide oversight for UA inventory and records retention (archiving) process for the Center.
  • Prepare Center and Division UA All Funds Budget.
  • Assist DOM administration with special projects.

Minimum Qualifications:

  • Minimum of 5 years of related work experience, including 2 years of managerial experience, or equivalent combination of education and work experience.
  • Generally requires a Bachelor's degree (Business Administration, Healthcare Administration, Accounting).

Preferred Qualifications:

*At least five years of experience interpreting business policies and procedures.*At least five years of experience with budgeting, planning, reporting and business systems.*At least five years of experience working with federal awards and sponsor requirements including operationalizing grants, working with complicated funding plans due to grant activity, and working with cost share.*At least five years of experience using Microsoft Access, Excel, and Word. *At least five years of experience managing state, discretionary, sponsored and gift funds. *At least five years leadership experience managing employees.*General knowledge of accounting practices, procedures and generally accepted accounting principles.*Desire and ability to work in a fast pace environment with changing demands.*Ability to communicate effectively in a team environment, including strong verbal and written communication skills. *Ability to set and communicate priorities effectively and plan the work of the team.*Ability to lead a team, setting an appropriate example, managing stressful situations and managing change, while fostering teamwork.*Excellent organization and time management skills.*Strong relationship development skills.*Ability to take initiative and be self-motivated.*Ability to multi-task projects and daily assignments.*Demonstrated management/leadership, decision-making and critical thinking skills.

FLSA:

Exempt

Full Time/Part Time:

Full Time

Number of Hours Worked per Week:

40

Job FTE:

1.0

Work Calendar:

Fiscal

Job Category:

Organizational Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

$52,024 - $75,145

Compensation Type:

salary at 1.0 full-time equivalency (FTE)

Grade:

9

Career Stream and Level:

M2

Job Family:

Administrative Operations

Job Function:

Organizational Administration

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:

1

Target Hire Date:

Expected End Date:

Contact Information for Candidates:

Karena Nespoli | [email protected]

Open Date:

4/29/2021

Open Until Filled:

Yes

Documents Needed to Apply:

Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant:

Please provide the name and contact information for three professional references. The hiring department will contact references as needed.

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Organization

As Arizona’s First University, founded in 1885, the University of Arizona now serves nearly 46,000 students, from undergraduates to doctoral candidates. A public land grant university, we work together to expand human potential, explore new horizons, and enrich life for all.

We constantly strive to be a best-in-class place to learn, research, and work. We educate innovative, adaptive learners and problem solvers who are prepared to lead meaningful lives and improve society in the Fourth Industrial Revolution Economy. Our Strategic Plan details how we intend to drive social, cultural, and economic impact, in Arizona and across the world.

As a Research I university and member of the Association of American Universities, the University of Arizona hosts two medical schools as well as the only veterinary college in Arizona. More than 16,500 faculty, staff, and graduate students produce over $687 million in research annually, ranking us among the top 20 public research universities in the nation.

Transdisciplinary research excellence – the true seamless integration across disciplinary university-community boundaries – is an undergirding philosophy deeply rooted in our history. Notably, our BIO5 Institute brings together scientists from agriculture, medicine, pharmacy, basic science, and engineering to treat disease, feed humanity, and preserve livable environments.

We strive for excellence in all our 200-plus undergraduate majors and 150 graduate programs. Our faculty are renowned for ground-breaking research in astronomy and planetary sciences; climate, environment, and solar energy; cancer and biotechnology; optical sciences; electrical and computer engineering; and management information systems. Research us yourself on our interactive FactBook.

As Arizona public employees, we enjoy comprehensive benefits. Among these are a choice of retirement plans, high-quality medical insurance subsidized at 85% of cost; and dental, vision, short- and long-term disability, and life insurance plans. An unusually generous qualified tuition reduction program is one of the benefits our employees, their spouses or domestic partners, and children value most.

Who We Are

Our core values proclaim who our Wildcat community is and what we stand for:

Integrity: Be honest, respectful, and just.

Compassion: Choose to care.

Exploration: Be insatiably curious.

Adaptation: Stay open-minded and eager for what’s next.

Inclusion: Harness the power of diversity.

Determination: Bear down! (Yes, there’s a story here.)

Where We Are

Our Main and Health Sciences campuses are located near downtown Tucson. In addition, we operate a College of Applied Science & Technology in southeastern Arizona, a Biomedical Campus in Phoenix, a Veterinary College north of Tucson, and extension offices in every Arizona county. Despite a metro population of 1 million people, Tucson retains the feel of a small town where everyone knows one another. Ringed by mountains, blessed with abundant sunshine, and recognized as a bicycle-friendly city, Tucson is ideal for outdoor exploration. The second largest city in Arizona also offers cultural, artistic, and social amenities to feed your insatiable curiosity. Emblematic of the desert Southwest, the Sonoran Desert is a region steeped in Native American and Latina/o culture.

Diversity Profile

Our Commitment to Inclusive Excellence

The University of Arizona sits on the homeland of the Tohono O’odham, the Desert People. In 1775, the Spanish Presidio San Agustín de Tucsón displaced the Native people from the floodplain of the Santa Cruz River. With Mexican Independence in 1821, Tucson became part of the Mexican state of Sonora, and might still be so but for the 1853 Gadsden Purchase.

The University of Arizona takes advantage of our unique location and history through initiatives from cross-border collaborative research in arid lands and water management to workshops for women entrepreneurs in Sonora.

The Native Peoples Technical Assistance Office serves as a liaison between Native nations and the research arm of the university, focused on building capacity and research support for tribal community development.

The university of Arizona is proud to be a federally designated Hispanic Serving Institution and one of 9 US institutions to receive the inaugural Seal of Excelencia for demonstrating positive Latina/o student outcomes. We rank No. 1 for the number of doctoral degrees awarded to Native American students, and No. 9 for the number awarded to Latina/o students.

Student success, particularly educational equity for historically underserved groups, is an institutional priority. We have more than 10,000 First Cats (first-generation college students). The Strategic Alternative Learning Techniques (SALT) Center is nationally recognized for its innovative and successful academic support programs for students with learning and attention challenges.

The University of Arizona has many student cultural clubs and organizations. View the list on the Equity, Inclusion, and Title IX website.

These are some of our cutting-edge centers and programs:

Arizona Hispanic Center of Excellence (AZ-HCOE) works to increase the number of Latina/o physicians, enhance health research serving Latinas/os, and improve the cultural competency of health care services in Latina/o communities.

Binational Migration Institute (BMI) is an association of US and Mexican scholars researching the consequences of immigration enforcement policies on Latina/o communities.

Institute for LGBT Studies develops curriculum, promotes research, and presents public programming addressing the histories, politics, and cultures of lesbian, gay, bisexual and transgender people.

Institute for the Study of Religion and Culture (ISRC) serves as a research and outreach center focused on the role of religion in international politics.

Native American Research and Training Center (NARTC) conducts health-related research and training projects to help improve quality of life for Native Americans.

Native Nations Institute (NNI) conducts policy analysis and research dedicated to building capable Native nations.

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United States
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