Program Administrator, Internal Grants

Tucson, AZ
May 01, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:



Research Innovation & Impact

Department Website Link:


Main Campus


Tucson, AZ USA

Position Highlights:

Research Development Services at the University of Arizona is in search of a Program Administrator, Internal Grants (Research Development Professional II) for an internal seed grant program.

The internal seed grant program includes approximately $1m in development funds, with an additional $2-3m in TRIF funding when available (in FY22 this amount appears to be closer to $10-15m). This requires significant coordination effort across the standing programs, including coordination with the TRIF managers, in developing solicitations, releasing them, managing the proposal intake, review, and finally award. In addition, the collection of technical reports, the review of those reports, and compilation of results is time intensive. Finally, special funding calls, often with rapid turn-around for centers & institutes or strategic plan funds, increases the workload. Currently, these duties are distributed across three individuals, and while the programs are managed to some degree of success, upcoming significant changes, e.g., implementing a task force for solicitation review to ensure equitable access to internal seed funding and conducting a comprehensive review of past investments.

The Research Development Services (RDS) unit at the University of Arizona (UA) is an integral part of the suite of research services provided by Research, Innovation and Impact (RII). Our mission is to help UA researchers and scholars identify funding opportunities, form effective teams, and craft winning proposals, with the ultimate goal of increasing the quality and quantity of externally-funded research and scholarly activity at UA.

Outstanding UA benefits include health, dental, and visioninsurance plans; life insurance and disability programs; paid vacation, sickleave, and holidays; UA/ASU/NAU tuition reduction for the employee andqualified family members; state and optional retirement plans; access to UArecreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

  • Activities involve managing the full life-cycle of the RII Research Advancement Grants including:
  • Managing the development of solicitations
  • Coordinating the review process which includes the identification and assignment of reviewers and the coordination of the affiliated review panels
  • Supporting the award documentation (with support from the business center)
  • Collecting regular technical reports
  • Distilling those reports for internal and external research communications (with support from the communications team)
  • Training activities affiliated with the internal grants program.
  • Program Administrator, Internal Grants may be asked to support the development of boilerplate language for federal funding opportunities and the identification of funding opportunities for targeted dissemination
  • Additional duties may be assigned

Minimum Qualifications:

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 3 years of relevant work experience required.

Preferred Qualifications:

  • Master's degree preferred
  • Experience with internal grants programs, or similar Scientific background for supporting the identification of appropriate review committees



Full Time/Part Time:

Full Time

Number of Hours Worked per Week:


Job FTE:


Work Calendar:


Job Category:


Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

Starting at $55,000 DOE

Compensation Type:

salary at 1.0 full-time equivalency (FTE)



Career Stream and Level:


Job Family:

Research Development

Job Function:


Type of criminal background check required::

Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies:


Target Hire Date:

Expected End Date:

Contact Information for Candidates:

Connie Gardner
[email protected]

Open Date:


Open Until Filled:


Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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