Purchasing/Accounts Payable Specialist

Oklahoma State University-Oklahoma City
900 N Portland Ave Oklahoma City, Oklahoma, 73107 United States
Closing date
Oct 22, 2021

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management

Job Details

Position Details

Req ID:


Position Title:

Purchasing/Accounts Payable Specialist

Position Type:

Staff Full-Time

Position Number:


OSU Campus:

Oklahoma City



Location Address:

900 N Portland Ave
Oklahoma City, Oklahoma, 73107
United States

Hiring Supervisor:

Sharon Fitzpatrick

Hiring Range:
(Contingent upon available funding):

13.12 - 13.12, Hourly

Work Schedule:


Faculty Appt Period:

Job Summary:

Job Function:

Coordinates the department/fund level procurement and accounting for assigned areas. This position acts as a liaison between assigned departments, procurement and accounting operations within Budget & Finance. The incumbent will support fiscal processes maintained in Banner Financials and OKCorral Procurement including but not limited to:

Financial process monitoring, tracking, reporting and escalation as appropriate.

Purchasing and invoice processing to ensure accurate and timely order placement, receipt verification and payment processing.

Coordination of P-Card expenditure accounting and reporting.

Essential Job Functions:

1. Assists in phases of fiscal operations and processes to ensure OSU, OSU-OKC Policies, and State/Federal fiscal compliance as necessary.

2.Purchase Order Acquisitions. Responsible for collecting accurate documentation and entry in OSU purchasing system (OK Corral).

  • Responsible for collecting accurate documentation and entry in OSU purchasing system (OK Corral).
  • Assists departments with developing, authoring, managing negotiated procurement processes.
  • Processes department verified receipts and invoices against Purchase Orders and updates all necessary systems and processes to ensure timely payment.

3.P-Card Acquisition, Reconciliation and Payment Processing.

  • Responsible for accurate verification of documentation and accountant approvals for department initiated and incumbent initiated P-Card purchases.

4.Responsible for analysis and reconciliation of budget spreadsheets to be updated as requested for the fiscal operations and others as assigned.

5.Updating building and project spreadsheets for collection and analysis of fiscal operation for unit statics.

6.Completes all mandatory training and participates in a minimum of two professional developments each year.

7.Perform other related assigned duties.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Special Instructions to Applicants

Resume and cover letter are required for full consideration.

Education & Experience

Position Qualifications:

Minimum Qualifications:

High School diploma or equivalent

Work Experience:
One years of experience or working knowledge of procurement,accounting; auditing, data entry and record keeping responsibility orequivalent experience in an office setting.

Knowledge, Skills, and Abilities:

Knowledge in methods, practices and procedures used in purchasing, record keeping and reporting

Must have demonstrated skill in coordinating work with separate units and divisions.

Strong time management and planning skills required to coordinate and prioritize multiple projects simultaneously while adapting to changes in a fast-paced environment with analytical, technical, interpersonal and organizational skills

Must be an effective communicator, with strong verbal and written communication skills, and possess the ability to think and work independently, and as part of a team.

Ability to maintain strict confidentiality in all matters related to sensitive materials and office matters

Must work constructively with faculty, staff, OSU-Stillwater, vendors, and outside entities.

Ability to efficiently handle multiple tasks, with high degree of accuracy and attention to detail simultaneously High degree of initiative.

Professional and diplomatic demeanor and appearance.

Strong technical proficiency, with strong working knowledge of Microsoft office applications.

Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads and stakeholder contact.

Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.

Passion for assisting customers and representing the OSU brand with positivity and professionalism

Evidences a history of demonstrating ethical and professional behavior.

Preferred Qualifications:

    Associates degree preferred in business, accounting, finance or a related area of study, or an equivalent of experience and education.
    Higher education experience.
    Experience with centralized procurement and financial systems such as Banner Financials and OKCorral preferred.
Working Conditions:

    Must be able to work in an often times busy and noisy environment.
    Work will be performed in an office and classroom environment with a significant amount of public contact, in person, by telephone and via email.
Physical Requirements:

    Duties require extended periods of sitting, standing, talking, listening and computer usage
    Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.


Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations,OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check.The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.


Oklahoma State University is a modern land-grant system of interdisciplinary programs that prepares students for success. OSU is America’s Brightest Orange. Through leadership and service, OSU is preparing students for a bright future and building a brighter world for all. As Oklahoma’s only university with a statewide presence, OSU improves the lives of people in Oklahoma, the nation, and the world through integrated, high-quality teaching, research, and outreach. OSU has more than 37,000 students across its five-campus system and more than 25,000 on its combined Stillwater and Tulsa campuses, with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 240,000 students to serve the state of Oklahoma, the nation and the world. 

Oklahoma State University-Oklahoma City (OSU-OKC) is part of the modern land-grant system of Oklahoma State University. OSU-OKC is a two-year public institution, offering more than 50 degrees and certificate options. Through quality education, a supportive environment, leadership training and service opportunities, OSU-OKC trains students to work and educates them to lead. OSU-OKC graduates are found throughout the community serving as police officers, firefighters, nurses, teachers, healthcare professionals and business owners. osuokc.edu


 The OSU Cowboys have a rich athletic heritage, being the home of 50 national championships, a total better than all but 3 schools in the nation, and first in the Big 12. OSU ranks #71 among Best Value universities, receiving top-  billing in the State of Oklahoma (based on in-state tuition totals), according to Kiplinger. The National Security Agency has named OSU a National Center of Academic Excellence in Information Assurance Research ("Intelligence") along with 22 other universities. The Carnegie Foundation classifies OSU as a "High Research Activity campus". 

Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, national origin, disability or protected veteran status. Oklahoma State University campuses are tobacco and vapor-free.

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