Position DetailsReq ID: req9264 Position Title: Procurement Specialist Position Type: Staff Full-Time Position Number: FS9948 OSU Campus: Oklahoma City Department: Purchasing Location Address:
900 N Portland Ave
Oklahoma City, Oklahoma, 73107
United States Hiring Supervisor: Sharon Fitzpatrick Hiring Range:
(Contingent upon available funding): 13.12 - 13.12, Hourly Work Schedule: Varies Faculty Appt Period: Job Summary: Job Function: Coordinates the department/fund level procurement and accounting for assigned areas. This position acts as a liaison between assigned departments, procurement and accounting operations within Budget & Finance. The incumbent will support fiscal processes maintained in Banner Financials and OKCorral Procurement including but not limited to:Financial process monitoring, tracking, reporting and escalation as appropriate.Purchasing and invoice processing to ensure accurate and timely order placement, receipt verification and payment processing. Coordination of P-Card expenditure accounting and reporting.
Essential Job Functions:
1. Assists in phases of fiscal operations and processes to ensure OSU, OSU-OKC Policies, and State/Federal fiscal compliance as necessary.
2.Purchase Order Acquisitions. Responsible for collecting accurate documentation and entry in OSU purchasing system (OK Corral).
- Responsible for collecting accurate documentation and entry in OSU purchasing system (OK Corral).
- Assists departments with developing, authoring, managing negotiated procurement processes.
- Processes department verified receipts and invoices against Purchase Orders and updates all necessary systems and processes to ensure timely payment.
3.P-Card Acquisition, Reconciliation and Payment Processing.
- Responsible for accurate verification of documentation and accountant approvals for department initiated and incumbent initiated P-Card purchases.
4.Responsible for analysis and reconciliation of budget spreadsheets to be updated as requested for the fiscal operations and others as assigned.
5.Updating building and project spreadsheets for collection and analysis of fiscal operation for unit statics.
6.Completes all mandatory training and participates in a minimum of two professional developments each year.
7.Perform other related assigned duties.
The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.Special Instructions to Applicants Resume and cover letter are required for full consideration. Education & Experience Position Qualifications:
High School diploma or equivalent
One years of experience or working knowledge of procurement,accounting; auditing, data entry and record keeping responsibility orequivalent experience in an office setting.
Knowledge, Skills, and Abilities:
- Associates degree preferred in business, accounting, finance or a related area of study, or an equivalent of experience and education.
Higher education experience.
Experience with centralized procurement and financial systems such as Banner Financials and OKCorral preferred.
- Must be able to work in an often times busy and noisy environment.
Work will be performed in an office and classroom environment with a significant amount of public contact, in person, by telephone and via email.
- Duties require extended periods of sitting, standing, talking, listening and computer usage
Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).
The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.
#ZROklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations,OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check.The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.