Administrative Assistant, Scheduling & Event Management

Job description

Job no: 493978
Work type: Full-time Hourly
Location: Overland Park Main Campus
Categories: Administrative Support

Posting Job Title

Administrative Assistant, Scheduling & Event Management

Department

Continuing Education

Position Type

Full-time Hourly

Number of openings

1

Job Summary

The Administrative Assistant performs a broad variety of administrative tasks for Event Management and Scheduling within the Business Services division including greeting visitors, answering the phone and responding to requests, handling office correspondence, recording meeting minutes, assisting with special events, keeping comprehensive files, maintaining event statistical data and reports, maintaining event billing records, maintaining an inventory of supplies, keeping a running account of the budget, submitting and monitoring service requests.
This position works with and supports all areas of the college to successfully execute special events, meetings and conferences and also serves the needs of clients, JCCC students, visitors and external stakeholders from community and regional organizations.
This position serves as a liaison for event management to several areas of the college, with emphasis on Continuing Education, The Nerman Museum of Contemporary Art, The JCCC Foundation and the President's Office. This position also serves as a backup to the facility scheduling positions and Office of Space Management.
The Administrative Assistant must be available to work occasional nights and weekends as needed.

Required Qualifications

Associate's degree
2 years' experience as an Administrative Assistant or in a support role
Proficiency with computers, including word processing, spreadsheets, PowerPoint and database programs
Excellent written and verbal communication skills
Excellent organizational skills and attention to detail
Creative skills
Analytical skills
Problem solving skills
Ability to prioritize and handle multiple projects at one time

Preferred Qualifications

Required application documents

Resume and cover letter

Official transcript will be required upon hire.

Hours per Week

40

Work Hours/Days

Monday-Friday, 8 a.m.-5 p.m.

Salary Grade Level

LVL4

Salary

Competitive rate of pay

Location

Overland Park Main Campus

Disclosures

Every employee of the college is expected to treat all members of the college community with dignity and respect demonstrating professional, courteous and respectful behavior and engage in constructive conflict resolution, when needed.

In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

Johnson County Community College welcomes the application of any qualified candidate and does not discriminate on the basis of race, color, age, sex, religion, marital status, national origin, disability, veteran's status, sexual orientation, gender identity, genetic information or other factors which cannot be lawfully considered, to the extent specified by applicable federal and state laws.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email [email protected]

For a summary of all disclosures (Background check, Clery Act, ADA, EOE, etc.) refer to the links on our Career page.

Advertised: 29 Apr 2021 Central Daylight Time
Applications close: 13 May 2021 Central Daylight Time

 

 

 

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Job No:
Posted: 5/1/2021
Application Due: 5/13/2021
Work Type: Full Time
Salary: