Job description

This position is Fully Grant Funded

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Office of Health Equity [OHE]

Position Description,

Occupational Summary

Responsible for programmatic, planning, and coordinating activities within DCI Community Outreach and Engagement (COE); develop, coordinate and advise on best practices and policy. Support the Associate Director of Community Outreach and Engagement and the Office of Health Equity [OHE].

Work Preformed

Programmatic Support – 70% Effort

Provide programmatic development support to COE programs, including assisting with tasks such as literature reviews, proposal and protocol development, Internal Review Board [IRB] application, survey development and background research

Monitor and evaluate COE program effectiveness by assisting with qualitative and quantitative research techniques; investigate trends and recommend and implement modifications to improve program effectiveness.

Assist with development and coordinate new ideas and concepts for program themes and grant applications, assist with development of materials and resources to supplement, expand or replace existing program components.

Plan, coordinate and administer activities to achieve program strategies and objectives including developing and implementing procedures, processes, services and systems. Coordinate program activities including conceptualizing and writing reports and proposals for internal and external partners and stakeholders.

Effectively coordinate interactions between COE and OHE and its partners such as the analytical team, Research Programs, Research Program Leaders, Cancer Center Support Grant team, DCI Training and Education team, DCI leadership, external stakeholders, and community members. Work as liaison with COE partners to ensure cooperative efforts, effectively utilize available resources, and coordinate data requests. Maintain liaisons with other programs, offices and departments to coordinate program business and to accomplish program objectives.

Support COE operational activities including metrics and outcomes tracking, program evaluation and program communication. Examples are organizing and serving as point person for communication regarding program activities, assisting with the development of presentation materials, and creating reports summarizing program evaluation to report impact of activities.

Provide programmatic support for assigned councils and boards such as the Community Advisory Board.

Responsible for project management, and assisting with budgeting, grants and financial reporting tasks as assigned.

Event Planning – 20% Effort

Budget for and coordinate academic and public events for COE programs and activities. Develop new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.

Coordinate public relations activities including conceptualizing, designing, and writing newsletters, promotional materials, publications, press releases, ads and fliers. Develop plans and schedules to release publicity materials.

Participate in the creation, design and publishing of internal and external materials sent to stakeholders.

Administrative Support – 5% Effort

Provide administrative support such as event, coordination of meetings and travel, itineraries for meetings, retreats, visiting professor visit coordination, seminars, agendas, minutes, and follow up action items and retention of essential files for assigned staff or faculty.

Communication – 5% Effort

Communicate concerns clearly in a professional manner. Respond timely to emails, phone calls and questions. Actively participate in team and department meetings.


Maintain Duke and project specific training and certification requirements.

Other work as assigned.

The above statements describe the general nature and level of work being performed. This is not intended to be an exhaustive list of all responsibilities and duties required. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

The intent of this job description is to be representative of the level and the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the total specific duties and responsibilities.


The preferred candidate must possess an aptitude for problem solving and capacity to identify and efficiently complete tasks that facilitate successful program implementation. Experience in program coordination, working with data, community outreach and engagement activities. Master’s degree in Social Work, Behavioral and Social Sciences, Public Health or Administration, or similar degree program.

Qualifications Required At This Level


Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.


Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Or an equivalent combination of relevant education and/or experience


Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.

Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.

Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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Job No:
Posted: 5/1/2021
Application Due: 7/30/2021
Work Type: Full Time