Business Services Coordinator
- Employer
- University of North Carolina at Chapel Hill
- Location
- Chapel Hill, NC
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Permanent Staff (SHRA)
Is this an internal only recruitment?:No
Position Title:Business Services Coordinator - Journey
Working Title:Business Services Coordinator
Position Number:00059624
Vacancy ID:P012692
Budgeted Hiring Range:$40,305-$50,000
Pay Band Information:To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Salary Grade Equivalent:GN07
Full-time/Part-time Permanent/Time-Limited:Full-Time Time-Limited
If time-limited, estimated duration of appointment:3 years
Hours per week:40
Work Schedule:Monday-Friday; 8am-5pm
Department Name and Number:Academic Commty Engagmnt-UBC-520100
Date First Posted:04/28/2021
Closing Date:05/05/2021
Position Location:Chapel Hill, NC
Position Posting Category:Accounting/Finance/Auditing
Department Description:The UBC for Academic & Community Engagement works to enhance the operations of 19 centers/ institutes/programs (CIPs) which include: Ackland Art Museum, American Indian Center, Asian American Center, Athletic Counseling, Carolina Center for Public Service, Carolina Health Opportunities Programs (Upward Bound and McNair), Carolina Latinx Center, Carolina Seminars, Carolina Women’s Center, Center for Faculty Excellence, Digital and Lifelong Learning, Institute of African American Research, Marine Sciences Program, Morehead Planetarium, NC Botanical Garden, Partnerships in Aging Program (PiAP), Sonja Haynes Stone Center for Black Culture and History, World View and the William and Ida Friday Center by consolidating their individual business operations into one Unified Business Cluster (UBC).
As a single unit it will save the management time and effort, associated costs, and providing consistency of policies and operational effectiveness.
Objectives of this arrangement will be:
• Enable CIPs to focus on their core competencies and mission by reducing the administrative workload.
• Reduce the overall cost of administrative tasks while ensuring that the capacity is well utilized by consolidating functions.
• Allow an ease of scalability for the CIPs without carrying fixed costs.
• Enable transparency of operations and information, creating a more responsive organization that utilizes on-line systems and automation to streamline processes.
• Ensure consistency in application of policies; ensuring compliance to UNC, State, and Federal regulations and laws.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Position Description:THIS IS A TIME LIMITED POSITION
The Business Services Coordinator position is involved in a variety of duties, ranging from business office consulting to trouble shooting and advanced problem solving. This position is located in the Administrative Office of the Unified Business Cluster (UBC) and interacts with faculty, staff, vendors and Independent Contractors.
This position is responsible for directing, guiding, and managing daily business and financial operations for CIP’s within the UBC, as well as providing input in long term strategic planning and operations. The duties associated with this position dictate a high level of independence and responsibility and the ability to make decisions that will not adversely affect the operations of the Administrative Office and the departments that the UBC supports. A thorough knowledge and understanding of the policies, regulations and organization of the University and the departments the UBC supports are crucial. This individual must be able to be select the proper procedures that apply to the task at hand. This position should possess a demonstrated knowledge of accounting, budget development and management principles and ability to prepare detailed and accurate financial reports in compliance with applicable University policies and procedures. Position involves analyzing and preparing financial forecasting reports for programming areas and initial budgetary recommendations based upon past and current program/project plans. This position should be able to participate in allocating resources, planning, procurement, and oversight of budgets and contracts to ensure fiscal stability of the unit.
This position should be able to manage multiple functions including assisting with development activities and serve as the unit(s) TIM Administrator. Ability to develop and maintain working relationships with other campus units is critical.
This position will work with Directors in order to insure correct processing of vouchers, travel, travel reimbursements and act as the HR liaison.
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Skills, Knowledge and Abilities:The selected candidate must have exceptional interpersonal communications skills. Must have the ability to work independently as well as a team-oriented setting . Must have a working knowledge of Excel and Word processing software. Should have experience with working with budgets, generating reports, and processing payments. Must have great organizational skills and the ability to prioritize.
Preferred Qualifications:• Skills in effective planning, prioritization, and organization of workload.
• It is helpful for this position to have a working knowledge of University, State, and Federal regulations governing accounting, and limited knowledge of personnel management.
• Superior customer service skills.
• Considerable knowledge of office techniques and equipment, ability to communicate effectively in both a written and oral manner.
• Prefer candidate with University experience. Knowledge of ConnectCarolina, PeopleSoft, InfoPorte, and Accounts payable experience is preferred.
No
Organization
The nation’s first public university is at the heart of what’s next, preparing a diverse student body to become creators, explorers, innovators and leaders in North Carolina and throughout the world. Carolina’s nationally recognized, innovative teaching, campus-wide spirit of inquiry and dedication to public service continue the legacy that began in 1795 when the University first opened its doors to students.
Here, in one of America's most beautiful college settings, we offer exceptional careers in richly diverse fields. Come explore what UNC-Chapel Hill has to offer you.
Undergraduate Enrollment: 19,117
Graduate/Professional Enrollment: 10,894
Total Student Enrollment: 30,011
Founded: 1789, as the first state university in the United States
Type of Institution: Public, four-year
Undergraduate Admission: 15,961
Graduate/Professional Enrollment: 10,039
Total Student Enrollment: 26,000
Faculty: 3,000
Percentage of faculty who hold Ph.D.s or the highest degrees in their field: 94 percent
Faculty/student ratio: 1/14
Location: UNC is located in the heart of Chapel Hill, the best college town in America! It's a friendly town of about 40,000 in the geographical center of North Carolina. Chapel Hill is at the western point of the Research Triangle, an area of about one million people, comprised of Chapel Hill, the cities of Durham and Raleigh, and the Research Triangle Park, home of many corporate offices and scientific research centers. Carolina is about 30 miles from the state capital, Raleigh, and 20 minutes from Raleigh-Durham International Airport.
Chapel Hill's main street, Franklin Street, borders the campus and offers shops, coffee houses, cafés, movie theaters and houses of worship. The town has a historic district, museum, library, parks, malls, and many recreational facilities.
Origins of Carolina's students: 82 percent of UNC's freshmen are from North Carolina and 18 percent are from out-of-state. Our students come from 42 different states and our international students represent 37 countries.
Size of freshman class: Approximately 3,400
Class size: Barely five percent of undergraduate classes contain more than 100 students; two-thirds of undergraduate classes have fewer than 30 students. Forty-one percent have fewer than 20 students, including First Year Seminars, in which first-year students work closely with professors.
Sports and athletic programs: UNC is an NCAA Division I school with 28 varsity teams. Carolina is the proud home of the Dean Smith Center, Kenan Stadium, Carmichael Auditorium, Koury Natatorium, and many other fine athletic facilities. Students join more than 60 intramural and club sports, which include baseball, bowling, crew, golf, lacrosse, rock climbing, rugby, tae kwon do, and ultimate frisbee. The Student Recreation Center offers weight training, aerobics, stair machines, and all the equipment you would expect to find at a great health club! Carolina offers a newly renovated outdoor pool and indoor pools, a golf course, tennis courts, and the longest zipline in America!
Number of residence halls: Incoming undergraduates will live in one of Carolina's 29 residence halls, which are wired for Internet access and cable television. housing.unc.edu
Scholarships and financial aid: About 40 percent of UNC-Chapel Hill students receive scholarships and/or some form of financial aid. studentaid.unc.edu
Special research institutes: Institute for Research in Social Science, Institute of Outdoor Drama, Morehead Planetarium, Kenan Institute of Private Enterprise, Institute of Government, Institute of African American Research.
Career services: On-campus counseling, job fairs, résumé writing service, internships, placement services. www.unc.edu/depts/career
Technological facilities: Students find multiple uses for Carolina's state-of-the-art technological resources. They can access Carolina's computer services through Academic Technology and Networks, which manages academic computing, e-mail, microcomputing labs, interactive media presentation, video and classroom support, and a help desk. The MetaLab oversees the development of SunSITE, one of the world's busiest digital library and electronic publishing projects.
Students may open e-mail accounts, and many use campus computer resources to construct personal Web pages. Students in residence halls have hardwired network connections to the Internet and cable television in their rooms. At the ATN Training center, students may take classes on software packages and utilities. Computer labs are available for student use all over campus.
Carolina Computing Initiative: Beginning with the freshman class of 2000, undergraduates must purchase laptop computers. The University has arranged for IBM to offer computers at excellent prices. Students, faculty, and staff will enjoy cost savings, higher quality compatible equipment, and better technical support through CCI. www.unc.edu/cci
The Study Abroad program allows students to live and learn in Europe, the Middle East, Asia and the Pacific Rim, Africa, and the Americas. www.unc.edu/depts/abroad
The Honors Program offers special seminars, research programs, and the chance to design your own independent studies. www.unc.edu/depts/honors
Carolina students spend time in public service through student organizations, the Campus Y, the Carolina Center for Public Service, and courses that incorporate community service.
UNC's chapter of Phi Beta Kappa, a national collegiate honor society, is the oldest in North Carolina, dating from 1904. There are many other honorary societies at Carolina.
UNC offers ROTC programs in all branches of national military service.
Through the First Year Seminars program, first year students will understand what it means to study at a premier research university. They will learn from faculty members and share in their research in seminars of no more than 20 students.
Life outside the classroom: More than 370 clubs, teams, and student organizations offer something for everyone! You can choose from among musical and dramatic performing groups, publications, ethnic and religious clubs, the Campus Y and other service organizations, fraternities and sororities, and pre- professional organizations. Whatever your interests, you will find others at Carolina who share them! www.unc.edu/depts/union/student/listintr.htm
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