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Administrative Support Coordinator II

Employer: San Diego State University
Location: San Diego

Administrative Jobs: Institutional & Business Affairs, Clerical & Administrative Support
Employment Type: Full Time
Institution Type: Four-Year Institution

Job Details
Organization

Job Details

Job no: 500298
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position SummaryThe Dean’s Office in the College of Engineering is responsible for all administrative and managerial functions of the College, which include overseeing the operations of the College’s four (4) departments, which have a total of (7) academic programs, coordinating work of the College’s committees, managing budgetary and financial matters, providing faculty and staff support, working with other University departments to integrate College of Engineering functions, providing student services, supporting the College's outreach and research efforts, and managing the development activities for the benefit of the College and its students.The Administrative Support Coordinator provides administrative support to the Dean's Office to ensure that the responsibilities of the College are met. This position is responsible for the management and execution of the following various projects: the functions of the front office in order to direct the flow of incoming visitors, students, faculty, staff and incoming phone calls, the arrangement of meetings to enhance communication between the Dean's Office and the University, industry, faculty, staff and any other contact; classroom scheduling between the Dean's Office, Departments, and the University to ensure the best usage of rooms available, to resolve class conflicts, and to meet stringent deadlines; processing of J-1 Visa documents for visiting scholars in a timely manner in order to meet starting and end dates of their visits; administrative aspects in the gathering of the University Grants Program (UGP) applications from faculty; update CurricUnet faculty accounts; submission of Special Topics Proposals; providing support for the Associate Dean for Undergraduate Studies; serving as telephone coordinator; handling parking permits, key issue and building access coordination. These projects are an independent responsibility from the beginning phases to the final phases. Duties are done under general supervision.For more information regarding the College of Engineering, click here.This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.Education and ExperienceEntry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.Specialized Skills RequiredExperience working at a University.Solid knowledge of MS Word, Excel, Outlook and Google calendaring system.In depth knowledge of SDSU Webportal, AdAstra, SIMS, AppExpress and PeopleSoft.Ability to manage and coordinate many different administrative support tasks and projects with frequent phone and visitor interruptions.Ability to establish priorities and complete projects accordingly with accuracy and attention to detail.Preferred QualificationsExperience using social media platforms like LinkedIn, Facebook, Instagram, etc.Compensation and BenefitsStarting salary upon appointment is not expected to exceed $3,620 per month. CSU Classification Salary Range: $3,352 - $5,639 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on May 14, 2021. To receive full consideration, apply by May 13, 2021.The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.SDSU is a smoke-free campus. For more information, please click here.SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu.

Advertised: Apr 29, 2021 (9:00 AM) Pacific Daylight Time
Applications close: May 13, 2021 (11:55 PM) Pacific Daylight Time

Organization

Since it was founded in 1897, San Diego State University has grown to offer bachelor's degrees in 89 areas, master's degrees in 78 areas and doctorates in 21 areas. SDSU's approximately 32,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.

SDSU's annual economic impact to the state of California is $6.5 billion, according to an impact report done by the California State University in 2010.

Of SDSU's 280,000-plus alumni, approximately 60 percent live in San Diego. They comprise more than half the region's engineers, teachers, entrepreneurs and the local workforce for a host of other industries.

Learn More About:

Research: Since 2000, SDSU faculty and staff have attracted more than $1.7 billion in grants and contracts for research and programs ranging from cardiovascular disease to marine biology.

Diversity: SDSU ranks No. 19 in the nation for racial diversity and among the top universities for economic diversity. SDSU was ranked No. 11 in the nation and No. 4 in California for bachelor's degrees awarded to Hispanics by Hispanic Outlook for Higher Education

International Study: SDSU offers 350 international education programs in 50 countries. Nearly 12,000 students have studied abroad in the past 12 years.

Community Service: SDSU is a recognized leader in innovative efforts to improve urban K-12 education. The City Heights Educational Collaborative and Compact for Success both positively impact the academic achievement of elementary, middle and high school students in the local area.

Sustainability: Sustainability is an every-day part of the university culture at San Diego State University. Students, faculty and staff all participate in a myriad of ways, from festivals, to research to academic programs. In spring 2014, SDSU opens its first LEED Platinum Certified building — the 206,000 square-foot Aztec Student Union.

Company info

Telephone: 619-594-5200
Location: 5500 Campanile Drive
San Diego
CA
92182
US

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