Administrative Support Coordinator I

Job description

Job no: 500259
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position SummaryThe Office of the Assistant Dean for Student Affairs offers a comprehensive range of services to students in the College of Arts and Letters. The office takes a student-centered approach in its efforts to help students endeavoring to give each student as much individualized attention as possible. Since student issues often extend beyond the purview of this office, the staff maintain constant communication with all campus entities in order to provide students with the best possible assistance. The mission of this office is to enhance the student's college experience by providing assistance that will support the student's primary educational goal: attaining a degree.This position serves as the Administrative Support Coordinator and front office receptionist for the College of Arts and Letters Student Success Center and Assistant Dean's Office and provides support in the following areas: outreach and communication; coordination and tracking of student petitions and grievances; coordination and tracking of scholarships; budget maintenance; data collection; daily office functions; special projects; and events such as Commencement, Explore SDSU, and New Student Orientation.For more information regarding the College of Arts and Letters, click here.This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.Education and ExperienceEntry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.Specialized Skills RequiredProficiency with Microsoft Office.Preferred Qualifications Experience working in a university setting.Experience working as a front office receptionist.Experience greeting and communicating instructions and information to customers.Experience creating flyers, newsletters, and reports.Experience assisting at special events.Budget experience.Experience with data entry and downloading and interpreting database records.Experience with SIMS/R and SDSU's Web Portal.Lead and/or supervisory experience.Experience coordinating administrative functions for a group.Compensation and BenefitsStarting salary upon appointment not expected to exceed $3,064 per month. CSU Classification Salary Range: $3,064 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on May 13, 2021. To receive full consideration, apply by May 12, 2021.The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.SDSU is a smoke-free campus. For more information, please click here.SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at [email protected]

Advertised: Apr 28, 2021 (9:00 AM) Pacific Daylight Time
Applications close: May 12, 2021 (11:55 PM) Pacific Daylight Time




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Job No:
Posted: 5/1/2021
Application Due: 5/12/2021
Work Type: Full Time