LEAP Grant Administrative Assistant #T00582

Job description

Posting Number:

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Working Title:

LEAP Grant Administrative Assistant #T00582



Salary Range:


Posting Information:

This position is a temporary/hourly part-time grant-funded position. Continued employment in this position is contingent upon funding availability.

The College of Arts and Sciences (CAS) in collaboration with the College of Education and Allied Professions (CEAP) at Western Carolina University (WCU) invites applications for Grant Administrative Assistant position. This position was created following the acceptance of a 21st Century Community Learning Center grant, authorized by the North Carolina Department of Instruction (NCDPI). The Grant Administrative Assistant (in collaboration with program faculty) will coordinate all grant-related activities.

The successful applicant will coordinate all grant-related activities including: (1) continuous documentation of program activities and management of budget between WCU and NCDPI including financial MOUs, invoices, and check requests between WCU and its constituents, (2) organize and facilitate the events and activities related to the grant, (3) assist with program recruitment and promotion, (4) collaborate with the Director of LEAP on all grant documentation and reporting, purchasing, and budget tracking reconciliation, and 6) other duties as outlined by the grant sponsors and executors.

Knowledge, Skills, & Abilities Required for this Position:

-Experience with program evaluation and/or grant execution, assessment, accountability, and budget management

-Experience utilizing online systems for maintenance of records, accessing information, and creating reports

-Ability to navigate written and oral communications between various stakeholders with a disposition toward excellent customer service

-Experience organizing and facilitating meetings among various stakeholders including LEAP personnel, public school partners, and participant families

Minimum Qualifications:

High school diploma or equivalency

Preferred Qualifications:

Technical skills associated with utilizing databases and excel, software literacy, creating technical reports, video-conferencing, and word processing.

Bi-literate in English and Spanish

Open Date:


Open Until Filled:


Special Instructions to Applicants:

Applicants must apply online.


Qualified applicants will be contacted by the department directly if selected for interview.

Please Note: Temporary employees are paid bi-weekly on an hourly basis and do not receive benefits.


Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification:

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.


Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at [email protected]

University Safety:

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.




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Job No:
Posted: 5/1/2021
Application Due: 7/30/2021
Work Type: Full Time