Cost Share Accountant

Boulder, Colorado
May 01, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Requisition Number:


Boulder, Colorado Employment Type:

University StaffSchedule:

Full-TimePosting Close Date:

16-May-2021Date Posted:

29-Apr-2021 Close All Job SummaryThe Campus Controller's Office (CCO) encourages applications for a Cost Share Accountant! This position works closely with the Office of Contracts and Grants (OCG), Research Financial Services, principal investigators, campus departmental staff, and awarding agency personnel in the management of Federal and non-Federal contracts and grants, particularly the cost-sharing management of these contracts and grants. Responsibilities include:
  • Ensures project cost-sharing is accurately identified, categorized, appropriate fund accounts are created, and tracking data is entered into the cost-share files.
  • Supervises expenses for allowability, allocability, and reasonableness within the terms of the contract, the Federal Uniform Guidance, federal, state agency, and university rules and regulations.
  • Monitors and maintains personnel and non-personnel cost-sharing and matching documentation.
  • Provides cost-share fulfillment to Grant Accountants and to sponsors as needed.
  • Proves that the Cost Share Commitment has been fulfilled, and prepares close out documents of cost-share accounts, requests inactivation of cost-share speedtypes if appropriate.
  • Generates and updates documentation and instructions on cost-sharing for campus personnel; provides training to campus users on cost-sharing.
  • Supervises expenditures for compliance with federal and agency regulations for Participant Support expenditures for allowability.
  • Advises research personnel on issues pertaining to the additional layer of Cost Share regulations and policies.
  • Ensures effective cash management, including appropriate internal funding and other avenues of Cost Share Commitment tracking.
  • Provide audit information for internal and external auditors.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We AreThe CCO maintains and supports the university's fiscal responsibility through accurate financial accounting and reporting and in compliance with laws, regulations, policies/procedures, and contract requirements for sponsored projects. We provide oversight, assistance, and training in financial stewardship for the Boulder campus. What Your Key Responsibilities Will BeCost Share Accounting and Process Excellence
  • Analyze cost-sharing expenditure commitments on sponsored projects within the UCB financials, in the CU purchasing system, and with external documentation/certifications.
  • Examine all new contracts and grants and all amendments and modifications processed by OCG for evidence of cost-sharing commitments to set up Cost Sharing accounts in the appropriate Fund Type.
  • Collaborate with personnel in OCG, department personnel, and Principal Investigators to resolve problems with cost-sharing commitments.
  • Oversee cost-share speedtype activity to ensure accurate cost-sharing effort reporting.
  • Conducts periodic reviews of cost-sharing speedtype(s) to verify the fulfillment of funding contributions and the allowability of expenditures.
  • Calculate periodic and cumulative cost-sharing fulfillment activity from various sources including cash expenditures, effort equivalents, and unrecovered indirect costs, to ensure timely fulfillment.
  • Interprets financial transactions to supervise cost-sharing and participant support activity for compliance with Federal regulations, Sponsor requirements, and University policies.
  • At project closeout, ensure all cost-share activity is complete and work with department personnel to resolve cash deficits and surpluses.
  • Perform Grant Accountant duties on Fund 30/31 sponsored projects that are committed as cost-sharing, including reporting, closeout, and customer service.
  • Maintain cost-sharing e-files to document commitment details, communications, and fulfillment activity.
  • Work with the CCO Cost Accountant to provide accurate cost-sharing records for use in the University’s F&A Federal rate negotiations.
  • Build periodic and final cost-sharing reports and/or fulfillment certification letters internally for Grant Accountants and for sponsors as required by the varying rules and regulations of individual Sponsor agreements.
  • Complete final report and closeout of cost-share commitments and sign off as responsible party to verify completeness.
  • File annual and final Cost Share Reports online for federal sponsors.
University Engagement
  • Provide consulting and guidance to campus personnel regarding the administration of the financial requirements, business processes, and University financial systems.
  • Recommend solutions and offer appropriate and effective alternatives to resolve financial and contractual issues.
  • Generate and update cost-sharing instruction and documentation for campus personnel.
  • Provide cost-share training to campus personnel.
  • Visit campus departments periodically to provide large group and one-on-one consulting and training on a regular basis.
  • Contact departments concerning any unallowable expenditures on Cost Share and participant support awards and follow up as needed.
  • Process fiscal staff changes to project speedtypes in the finance system upon request from departments.
People Development
  • Attend available training/classes offered and use SkillSoft/ to develop and expand the knowledge base of the University.
Infrastructure Enhancement
  • Assist with implementation of upgrades as needed.
  • Update processes to use and enhance system efficiencies with Cost Share.
What We Can OfferThe salary for this position is $52,000 annually.BenefitsThe University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.Be StatementsBe Ambitious. Be Empowered. Be Boulder.What We Require
  • Bachelor’s degree in accounting, finance or related field. Professional level accounting or audit work experience may substitute for the degree on a year for year basis.
  • Two years of related experience.
What You Will Need
  • Proven problem-solving skills.
  • Analytical thinking along with the ability to question the logic of information.
  • Ability to recognize unusual situations, question them, and provide alternative solutions.
  • Attention to detail.
  • Ability to work independently and meet deadlines.
  • Ability to learn and use new software systems.
  • Excellent interpersonal skills, the ability to collaborate with varying levels of authority.
  • Enjoy challenging, non-routine work.
What We Would Like You To Have
  • Experience with grant accounting and indirect cost cost-sharing rules and regulations.
  • Proficiency with Microsoft Office applications, especially Excel, and familiarity/knowledge of Access.
  • Familiarity/knowledge of PeopleSoft or enterprise accounting system is desired.
  • Experience with auditing.
  • Work experience in a higher education environment is desired.
Special InstructionsTo apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by May 16, 2021 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Posting Contact InformationPosting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [email protected]

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