Manager of Administrative, Financial, & Technical Services – 501840

Job description

Manager of Administrative, Financial, & Technical Services – 501840


The Manager of Administrative, Financial & Technical Services (MAFTS) assists and supports the Senior Director of Administrative, Financial & Technical Services in all aspects of the operations of the School of Professional & Continuing Studies (SPCS). This includes administrative, financial, and technical services along with supervision of employees and student workers. The MAFTS supports the SPCS in: compliance, contracts, risk management, human resources, regulatory adherence, finances, computer systems and software, data analysis, accounting, grants accounting and reporting. This position maintains all contracts, financial reports, and administrative and technical services policies and procedures manuals. Responsible for all SPCS accounting functions including audits, reconciliations, budgets, and financial reports. Oversees the life-cycle of grants and grants accounting.



  • Oversees, monitors, reports on, and implements all reconciliation initiatives in accordance with the University’s standards and best practices
  • Oversees, monitors, and reports on all financial and budget transactions including index/account and budget codes
  • Oversees all SPCS internal controls, financial risk management practices, and student collections initiatives
  • Responsible for adherence to all SPCS, University of Richmond, State, and Federal guidelines, policies and laws and Generally Accepted Accounting Principles (GAAP)
  • Records, monitors and reports on all accounting and financial transactions, including grants and general accounting
  • Acts as student accounting office for the SPCS, including tuition and fees research and implementation
  • Creates trial balances for financial transactions; reconciles and maintains journal entries and vouchers
  • Ensures accurate financial transactions under rules of ethics and compliance
  • Produces periodic, monthly, quarterly and annual financial reports
  • Communicates and implements all fiscal year-end closing procedures
  • Oversees any SPCS financial and internal control audits
  • Oversees implementation of compliance initiatives within SPCS including, but not limited to the University’s principles of Ethical and Responsible Conduct and the University’s Compliance Program
  • Oversees continuous improvement initiatives, standards of conduct, and the requirements of Human Resources and Fiscal offices
  • Files financial reports for SACSCOC accreditation and the Office of Institutional Effectiveness’ requests
  • Responsible for SPCS’ Gainful Employment disclosures and all other governmental financial or regulatory non-academic requests
  • Oversees SPCS’ and AFTS’ responsibilities with: Budgets, Accounts Receivable, Accounts Payable, Student Services, Procurement and Strategic Sourcing, Student’s Accounts, Financial Aid, Admissions, Information Services, Registrar, Bursar, University Accounting, Contracts and Risk Management & Information Services
  • Attends University meetings in Human Resources, Accounting, Planning and Budget, Information Services, Procurement & Strategic Sourcing, Compliance, contracts, Risk Management, accreditation and others
  • Oversees the admissions intake processing for SPCS Education students, and noncredit/credit joint programs
  • May supervise the AFTS Operations Coordinator, the AFTS Business Operations Coordinator, and Student Workers
  • Maintains/updates compliance, financial, administrative and technical services, policies and procedures manuals
Contracts & Risk Management
  • Oversees and/or implements the University of Richmond’s Risk Management initiatives including contracts, liability, insurance and ADA compliance within SPCS
  • Oversees SPCS’ Continuity of Operations Plan (COOP), Emergency Management/Health & Safety Services initiatives
Academic and Student Affairs (ONLY for Financial, Costs, Budgeting and Contract Processing)
  • Assists the Associate Dean for Academic & Student Affairs with University, State and Federal guidelines, policies and laws for student and academic services compliance with respect to FERPA and SACSCOC accreditation
  • Assists the Associate Dean for Academic & Student Affairs with Institutional Effectiveness initiatives
  • Assists the Associate Dean for Academic & Student Affairs with accreditation and related initiatives
  • Assists the Associate Dean for Academic & Student Affairs with articulation and related agreements
Information Services and Technology
  • Monitors and implements new software/hardware technology
  • Ensures compliance with University and other regulations and requirements pertaining to software and Payment Card Industry (PCI) compliance
  • Trains or assists in training SPCS staff in use of software/hardware technology
  • Attends regular University software and hardware standards meetings
  • Learns and teaches others various software applications, databases and reporting tools
  • Maintains and oversees SPCS’ hardware and software security and regulatory compliance
  • Liaisons with the University of Richmond’s Information Services Department
Assists the Office of Administrative, Financial & Technical Services (AFTS)
  • Provides assistance to AFTS for tuition payments where applicable, faculty employment and ethical hiring practices, and faculty pay/benefit compliance
  • Assists with SPCS’ scheduling and registration processes
  • Assists with fees and detail codes
  • Assists with Summer School financial and operational needs
  • Oversees SPCS (BOX) storage, Native Banner, Faculty coding in Banner, and Entrinsik software
  • Participates in Strategic Planning and Succession Planning with redundancy for AFTS, including acting as primary back-up to the Senior Director of AFTS and the AFTS staff
  • General accounting skills at an advanced level
  • Knowledge of accounts payable and accounts receivable
  • Knowledge of financial statements and reporting
  • Knowledge of auditing and internal controls
  • Knowledge in areas of financial compliance
  • Advanced level skills in Microsoft Excel, Word, and PowerPoint
  • Ability to learn databases, CRM software and data analytics
  • Ability to learn and teach others Ellucian Banner software, ROADS database and reporting, other operation software
  • Ability to learn all administrative, financial, operational, and compliance rules, regulations and best practices related to a school of professional and continuing studies with credit, non-credit, community, and special program offerings
  • Ability to learn Object Access and other admissions and registration software
  • Knowledge of financial, administrative, and human resources procedures and regulations
  • Bachelor’s degree in business, accounting or other appropriate area required
  • MBA or Master’s degree in appropriate field preferred
  • Certification as a Certified Public Accountant (CPA) preferred
  • CPA with one or more years of work experience preferred
  • If no CPA credential, 5 years of related financial, budget, or administrative work experience preferred
  • Higher education work experience preferred
  • Prefer work experience in auditing and internal controls
  • Prefer work experience in financial reporting and statements
  • Prefer work experience with financial, administrative, and human resources procedures and regulations
  • Prefer work experience delivering excellent customer service to all constituents, internal and external
  • Monday - Friday 8:30 a.m. - 5:00 p.m., 7.75 hrs./day; 38.75 hrs./week; flexibility required, occasional evening and/or weekend work

Pay Grade 6 (Hiring Range $44,775.00 to $59,325.00 annually)


At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond ( blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE




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Job No:
Posted: 5/1/2021
Application Due: 7/30/2021
Work Type: Full Time