University of California Los Angeles
Requisition Number: 33479
Salary: $23.04 - $45.54 hourly
Under the direction of the Sr. Administrative Analyst-Supervisor, provide analytical and fiscal support to Principal Investigators through the full spectrum of sponsored research activities. Major duties include, but are not limited to, pre-award to post-award administration and fund management of approximately $13M of highly complex state, federal, and private contracts and grants. Prepare budgets and proposal packages and ensure compliance with University, State, and Federal audit policies. Review total package to ensure procedural compliance with all relevant policies. Prepare approval forms. Prepare Principal Investigator (PI) bio-sketches, on-going awards schedule, and other required documentation. Administer renewals and continuations for all accounts. Interact frequently with other fund managers and PI's and their representatives to resolve questions and problems. Prepare proposals, requests, and reports using NSF fast lane system and other on-line agency systems. Distribute funds according to approved budget. Ensure compliance with all contract requirements. Review and approve invoices for subcontracts and travel vouchers. Prepare cost transfers, non-payroll adjustments to transfer inappropriate expenses. Complete the accurate posting and reconciliation of general ledgers and payroll ledgers. Prepare financial and other analytical reports on a regular basis. Analyze financial data and identify discrepancies. Investigate inappropriate ledger charges. Recommend and implement solutions to identified problems. Access and retrieve financial information on QDB, and other online information sources. Using spreadsheets (Excel) and database (Access, UNIX, and INFORMIX) systems maintain accounting systems and provide reports. Monitor telephones charges, shops charges, Nanolab charges, demurrage charges, and any other external or internal recharge services used by the PI. Provide online financial information to Web-based systems per agency requirements. Prepare cost sharing reports, as required. Anticipate and prepare closeouts for ending contracts and grants. Involvement in the department's fiscal closing matters. Respond to auditors questions and provide any other documents requested. Prepare and edit drafts of correspondence, reports and other documents. Work cooperatively and provide back up for the other Fund Managers in the Department doing the same work. Review and verify time sheets submitted by research staff. Identify fund from which payroll is to be distributed checking for funding. Analyze and monitor accounts to ensure that the right pay rates and percentage of time has been entered. Provide payroll projections and reports. Approve employment forms for all research accounts. Review and approve payroll account changes. Reconcile monthly general ledgers and payroll ledgers. Provide consultation and advice on University and agency policies and procedures. Investigate and recommend approved alternative solutions where appropriate. Act as Reviewer on BruinBuy, EDB, PTR and TOF's, as appropriate, ensuring their correctness or seeing that corrections are made in a timely manner. Provide backup to Purchasing Assistant and Preparers on contract and grant purchases, including equipment, during periods of heavy loads, vacations, open positions, or at the direction of the Sr. Adm. Analyst - Supervisor.
For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=80355
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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