Job description

University of California Irvine


Updated: Apr 29, 2021
Location: UC Irvine Campus
Job Type:
Department: Cancer Center

Job Opening ID: 18007

Reports To: Protocol Review Manager

Working Title: Assistant Protocol Review & Monitoring Coordinator

Department: Cancer Center

Bargaining Unit: RX

FLSA: Non-Exempt

Payroll Job Code: 009336

Job Location: UCI Med Center-Orange

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The NCI-designated Chao Family Comprehensive Cancer Center (CFCCC) is a campus-wide multidisciplinary matrix organization whose goal is to promote and enhance cancer-relevant research and patient care at UC Irvine. The CFCCC provides research resources to its 175 members engaged in research and offers multidisciplinary cancer care to its patients.

Under the direction of the Protocol Review Manager, this position is responsible for the coordination of Cancer Center Committees including Disease Oriented Teams (DOTs), the Protocol Review and Monitoring Committee (PRMC), and the Data Safety and Monitoring Board (DSMB). Seven DOTs include, Neurological Oncology, Hematologic Malignancies, Gynecological, Genitourinary, Gastrointestinal, Skin, and Breast with additional DOTs being initiated as needed. Clinical research committee coordination responsibilities include creating meeting agendas, developing complex correspondence to Principal Investigators (PIs), conducting follow-up activity on action items in a timely manner, outreaching to PIs and clinical research coordinators for research accrual information, and writing complex meeting minutes for scientific meeting deliberations. The Asst. CRC is responsible for appropriately triaging protocols through the clinical research committees and providing committee support. The individual must accurately maintain clinical trial information in the clinical trial management system, OnCore, and adhere to both institutional policies and National Cancer Institute requirements. Other additional duties include reporting and registering clinical trials to the NCI's Clinical Trial Reporting Program (CTRP) for accrual information and the registry for study outcome information.

Compensation Range:

Hourly: $24.11 - $30.31

Department Website:


1-3 Years with BA/BS or equivalent experience.

Experience coordinating operational logistics for high-level meetings.

Demonstrated experience providing administrative support to faculty Ability to draft clear, concise correspondence including editing, correct format, and grammar, spelling and syntax for complex and scientific meetings.

Demonstrated high-level communication skills to convey information in a clear and concise way, synthesizing information and presenting it to others.

Demonstrated problem solving capabilities to resolve concerns that arise unexpectedly.

Demonstrated ability to research, properly evaluate information, and prepare concise, well organized reports, summaries, and correspondence.

Demonstrated ability to organize and prioritize a complex and dynamic workload.

Ability to multitask and meet deadlines, despite interruptions.

Ability to independently exercise discretion and sound judgment.

Ability to work collegially and cooperatively in a small office and to establish and maintain cooperative working relationships.

Demonstrated skill in interacting with persons of various social, cultural, economic, and educational backgrounds.

Ability to prioritize assignments and achieve high productivity/quality with short time frames, under rigid deadlines, and/or in environments with frequent workload changes and competing demands.

Skill in working independently, taking initiative, and following through on assignments.

Ability to maintain confidentiality of records and information.

Ability to compile data from various sources, analyze data, and prepare reports.

Ability to work both independently and as part of team.

Ability to take initiative and demonstrate strong commitment to duties.

Ability to think critically and to compile and analyze data.

Ability to analyze problems, implement solutions and multitask.

Ability to work within a deadline-driven structure.

Demonstrated experience in maintaining flexibility and adaptability while implementing institutional change.

High level of integrity and honesty in maintaining confidentiality.

Foster and promote a positive attitude and professional appearance Strong attention to detail.

Working knowledge of computer software including Microsoft Office (Outlook, Word, Excel, and PowerPoint)


NCI Comprehensive Cancer Center committee administration experience.

Extensive experience with various types of human subject clinical trials i.e., National Group, Industrial, and Investigator-authored.

Experience with clinical trial management systems, preferably OnCore.

Special Conditions Required:

Requires coordinating some committee meetings outside of normal business hours along with travel back and forth to the Irvine and Orange campuses.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

To apply, visit

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Job No:
Posted: 4/30/2021
Application Due: 5/21/2021
Work Type: Full Time