University of California Irvine
Updated: Apr 27, 2021
Location: UC Irvine Campus
Job Opening ID: 17909
Reports To: Department Manager
Working Title: Department Assistant
Bargaining Unit: CX
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
The Department Assistant coordinates administrative office operations for the Informatics Department and its associated research units. Administers student recruitment activities. Plans and implements departmental events. Coordinates and processes departmental purchases and reimbursements. Assists the Vice Chair of Student Affairs with graduate and undergraduate curriculum-related issues. Provides administrative support. Functions as the liaison with national and international visitors by initiating requests for approval to invite visiting scholars and researchers to UCI Provide administrative support for assigned faculty and their research groups.
Hourly: $23.94 - $28.76
Demonstrated communication skills to interact effectively with a broad range of faculty, staff, students, and international visitors both orally and in writing. Demonstrated ability to organize and prioritize a diversified workload with attention to detail with multiple conflicting deadlines Proven ability to work independently and follow through on assignments with minimal supervision. Demonstrated knowledge of journal editing for submission of manuscripts. Knowledge of standard office procedures and equipment. Analytical and problem-solving skills. Skill to edit and proofread material for accuracy and completeness. Demonstrated ability to follow complex verbal instructions. Demonstrated ability to use Microsoft Office Suite and Google Drive. Proven ability to type technical and non-technical materials quickly and accurately.
Working knowledge of appropriate University and agency policies and procedures.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
To apply, visit https://careersucirvine.ttcportals.com/jobs/6694872-department-assistant
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