Program Associate, Undergraduate Studies

Job description

Job Title: Program Associate, Undergraduate Studies
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 48752

University Business Administrators, Undergraduate Studies

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed here.


This position is responsible for providing financial and administrative support for the Division of Undergraduate Studies (UGS). Serves as a travel representative, procurement requester/receiver, p-card proxy, property custodian and handles scholarship Foundation disbursements and reconciliation's for the Division.

Responsible for the review, entry and tracking of travel and expense reimbursements, payments to vendors through ePRF and purchase orders for the Division of Undergraduate Studies. Ensures a sound environment of internal controls and compliance with University policies and procedures are in place by daily monitoring of travel activities using queries & reports. Maintains all files associated with travel activities for the Division. Serves as travel backup for CARE and Honors, Scholars, and Fellows House (HSF).

Responsible for the coding of Purchasing Card transactions (proxy) for the Division. Ensures the appropriate budgets and account codes are utilized, and that a sound environment of internal controls and compliance with University, State and Federal policies and procedures are in place by daily monitoring of queries & reports. Serves as P- Card Proxy backup for CARE and HSF.

Responsible for reconciliations, accountability, maintenance, and reporting of department ledgers for the Division of Undergraduate. Occasionally serves as backup to the front desk for Undergraduate Studies. Assists with handling front desk inquiries, answering telephone and directing calls to the appropriate office/personnel.

Processes scholarship requests for the Division of Undergraduate Studies FSU Foundation accounts and maintains files. Ensures funds are distributed timely and are in compliance with University and donor requirements.

Serves as the Property Custodian for the Division of Undergraduate Studies (except CARE) ensuring University and Division guidelines are followed; this includes property acquisitions and transfers, inventory, assisting with office moves, equipment use, and maintaining all property files for the Division.


High school diploma or equivalency and four of years experience.

(Note: or a combination of post high school education and experience equal to four years.)

Experience working with Microsoft Office, Excel, and other applicable computer applications.

Experience performing accurately in a detail-oriented environment.

Experience prioritizing, organizing, and performing multiple work assignments simultaneously.

Experience compiling, reviewing, and reconciling data for accuracy, completeness, and compliance.

Knowledge of accounting systems and practices.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Lower 30,000's, commensurate with education and experience.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.


If not otherwise specified, schedule is M-F, 8-5.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 4/30/2021
Application Due: 5/11/2021
Work Type: Full Time