Academic Program Specialist

Job description

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Academic Program Specialist

Department:

HSC-Academic Health Centers-300632

Job Location:

Fort Worth

Full Time/Part Time:

Full-Time

Salary Information:

Salary Commensurate with Experience

Department Summary:

The Department of Academic Health Centers within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students.

Position Overview:

The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. The department at the UNT Health Science Center is seeking to hire a Academic Program Specialist to support the Clinical Education team. The team member will perform specified administrative coordination and provide specialized program support to the Clinical Education Department ensuring that the day-to-day administrative functions are performed. This position is critical to the overall success in the program. Serves as point of contact to students, perspective students and faculty on matters related to course management, enrollment, program requirements, policies and procedures and other administrative matters.

Minimum Qualifications:

Bachelor’s degree and two (2) years related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities:

• Proficiency in Microsoft Office suite of programs: Word, Excel, and PowerPoint
• Manages time and multiple projects
• Works independently
• Maintains professional dress, grooming and demeanor
• Maintains good working relationships with co-workers
• Excellent interpersonal, oral, and written communication skills
• Ability to function independently and as part of a team
• Attention to detail and accuracy of reporting
• Outstanding customer service skills
• Knowledge of medical education systems and impact on health care delivery
• Data entry abilities

Preferred Qualifications:

The preferred candidate will possess the following additional qualifications:
•Previous experience in administrative support.
•Experience with academic coordination.
•Excellent verbal and written communication skills.
•High functioning problem-solving skills.
•Ability to make independent decisions and know when to check with higher authority.
•High proficiency in Microsoft office is required.

Work Schedule:

M-F 8-5

Driving University Vehicle:

No

Security Sensitive:

This is a security sensitive position.

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Academic Program Specialist

Physical Requirements:

Carrying, Lifting up to 25 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear

o:

• Maintain accurate records and processes all affiliation agreements for student rotations as needed

o:

• Processes, renews, maintains all adjunct faculty appointments for clinical rotations

o:

• Assist the course director for Year 3 Core Clerkship with the design and development of syllabi and other course materials.

o:

Actively assist in the overall coordination to include scheduling of meetings, rotations of students, orientations, fellows, interns, and residents; grade submission; and other related administrative duties.

o:

Contact teaching faculty regarding availability to train students in their practices and the number of student positions available at each site.

o:

Prepare and maintain online platform and keep all course documents up-to-date for student and faculty involved in the course.

o:

Coordinate all core 3rd year rotations and 4th year electives for department (as applicable)

o:

Maintain updated syllabus, evaluations, and program policy and procedures. Assure that the syllabus, course materials, and lectures are distributed to Clinical Education for posting.

o:

• Updates and maintains site and preceptor data in eMedley student software system

o:

• Runs reports for core and elective rotations

o:

• Communicates effectively with students, faculty, and staff

o:

• Attend all meetings and communicate changes

o:

Make changes to rotation schedule due to overall changes issued by Clinical Education throughout the year as needed.

o:

Initiate and prepare longitudinal rotation selection in the late spring to incoming 3rd year students for rotation selection.

o:

Prepare and maintain online curriculum platform for upcoming year to include but not limited to – clinic logs, all rotation instructions, case report and IRB information, quizzes, surveys, and clinical log etc. as determined by specific core curriculum

o:

Email welcome packages to core students no later than 14 days before rotation

o:

Contact Hospitals to notify of badging needs and orientation attendance

o:

Organize and coordinate with library services, electronic medical records, and other necessary departments to coordinate monthly core student orientation.

o:

Assign each student to a clinical location for training. Communicate schedule to students and faculty in a timely manner.

o:

Compile, track, and submit all grades received via appropriate software systems (Canvas, eMedley, EIS, etc.)

o:

Provide technical support for students and faculty as needed for all online systems.

o:

Department contact for offsite preceptors in DFW and all remote sites. Keep track of vacations and find alternate locations for students assigned.

o:

Attend all meetings, training and events for clinical rotation directors and coordinators

o:

Make changes to Roster, Canvas, iClicker and all related documents as information is provided from Registrar/Clinical Education.

o:

Create, compile, and distribute required reports regarding student performance, curriculum, etc. as needed for the clerkship and as requested by faculty/administration/clinical education.

o:

Maintain student records of rotations

o:

Input student rotation requests and changes in a timely manner

o:

Process student rotation documents according to posted guidelines

o:

Participate on committees as assigned by Executive Director, Clinical Education

o:

Assist with maintaining clerkship data

o:

Advise students regarding processes/procedures pertaining to scheduling and completing clinical clerkships

Posting Number:

S1941P

Quicklink for Posting:

https://jobs.untsystem.edu/postings/45386

 

 

 

Diversity Profile: University

 

AAUP COMPENSATION SURVEY DATA

View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 4/30/2021
Application Due: 7/29/2021
Work Type: Full Time
Salary: