Audiology Speech-Language Pathology Senior Administrative Specialist

Job description

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Audiology Speech-Language Pathology Senior Administrative Specialist

Department:

UNT-Audiology & Speech - Lang Path-135370

Job Location:

Denton

Full Time/Part Time:

Full-Time

Salary Information:

Commensurate with experience

Department Summary:

The College of Health and Public Service (HPS) at the University of North Texas, distinguished as one of the few Tier One research universities designated as a Hispanic-Serving Institution (HSI), prepares graduates to address diverse and complex social issues such as aging, disability, disaster management and recovery, criminal justice, health disparities, and public safety, and find solutions to challenges in public administration, public health, and urban design. We have seven academic departments with undergraduate and graduate programs, the Center for Public Management, the UNT Speech and Hearing Center, UNT WISE and a number of professional development and clinical training programs to facilitate careers to address a global society.

HPS students are trained to lead nonprofits, become educators, researchers and professionals who strengthen the diverse communities we serve, with thoughtful, inclusive, and equitable practices as audiologists, behavior analysts, city managers, emergency managers, health care administrators, public safety administrators, public health specialists, rehabilitation counselors, speech language pathologists, social workers, urban planners, and more.

Located within HPS, the Department of Audiology & Speech-Language Pathology (ASLP) provides the finest graduate professional education in both speech-language pathology and audiology while maintaining an excellent undergraduate degree. The program stresses excellence in teaching, research, and service by its faculty and students. As a component of the educational program, the department operates the UNT Speech and Hearing Center, which offers professional services to members of our campus community and the general public for the purpose of providing clinical training for students. The Center offers state-of-the-art diagnosis and treatment of speech, language, and hearing disorders.

ASLP is seeking a senior administrative specialist to join the HPS family.

Position Overview:

The Senior Administrative Specialist for the Department of Audiology and Speech-Language Pathology efficiently conducts the department front office and is first point of contact for faculty, students, and guests who need assistance. This position provides administrative support to department chair and other faculty members in a wide variety of areas, including customer service, purchasing, asset management, human resources, course scheduling, textbook adoption, general clerical tasks, and other duties as assigned. The Senior Administrative Specialist is knowledgeable about university and department procedures and policies.

Minimum Qualifications:

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities:

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex
nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned
function.
• Supervisory skills.

Work Schedule:

Monday through Friday from 8 a.m. to 5 p.m. Some flexibility is needed for events and other occurrences.

Driving University Vehicle:

No

Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Sr Administrative Specialist

Physical Requirements:

Lifting up to 10 pounds, Ability to communicate

o:

Serves as the first point of contact for the department office, including greeting guests, answering and properly routing phone calls and emails, composing routine correspondence, and assisting faculty, staff, and students with all aspects of settling into the University and Department.

o:

Organizes and maintains the professional appearance of the department office and common areas, including maintenance of the departmental conference room calendar, departmental bulletin boards, and coordination of departmental website updates.

o:

Coordinates faculty textbook adoption, including timely communication with faculty to ensure that all textbook adoption information is received and entered in the bookstore’s textbook adoption system prior to university deadlines.

o:

Coordinates course scheduling, including distribution of proof packets to faculty program directors, compilation of all required forms & proofs prior to Registrar’s deadlines, and assistance with regard to classroom sizes, section caps, scheduling updates, student assistantship awards, and instructional fee distribution.

o:

Completes and verifies all required documentation for hiring and payroll of graduate & undergraduate student employees (hourly and salaried), including drafting offer letters, providing guidance for new student employee onboarding, requesting ePARs via HPS Finance requirements, monitoring for compliance with UNT payroll policies (work-study, background checks, etc.), distributing paychecks, and directly recruiting, selecting, training, scheduling, and supervising student assistants in the department office.

o:

Acts as a purchasing card holder and asset coordinator, and serves as the primary supply purchaser for the department office in order to maintain an adequate stock of office and other supplies, as well as assisting departmental staff and faculty with other purchasing duties as needed and staying up-to-date on HPS Finance procedures for purchasing.

o:

Coordinates faculty and graduate student travel reimbursements, including verification and submission of all required documentation in compliance with university and college requirements.

o:

Coordinates annual physical inventory and routinely updates inventoried asset custodians and locations as needed.

o:

Assists in maintenance and physical needs of the building, including coordinating after-hours access and key requests, submitting Facilities, IT, equipment repair, sanitation supplies and Telecom work requests, and emergency response planning.

o:

Serves as the primary assistant in coordinating department events, including departmental faculty meetings, securing event spaces on and off campus, purchasing event supplies, and advising department personnel regarding a variety of logistical event planning needs.

o:

Maintains the departmental filing system and coordinates routine disposition of records in accordance with the Records Retention Schedule and performs other duties as assigned, including graduate application processing, maintenance of departmental and student records, assisting chair with budgetary data and requests, website maintenance, coordinating SPOT evaluations for faculty, and data collection for IMPROVE reports.

Posting Number:

S1947P

Quicklink for Posting:

https://jobs.untsystem.edu/postings/45419

 

 

 

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Job No:
Posted: 4/30/2021
Application Due: 7/29/2021
Work Type: Full Time
Salary: