Compliance/Core Strategic Contracts Mgr | Strategic Contracts Manager

Job description

Job no: 702537
Work type: Support Staff
Pay Grade: 15
Major Administrative Unit / College: University Procurement And Logistics
Department: Procurement 10074704
Sub Area: APSA- Pro Supervisory
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Full Time (90-100%), Professional Supervisory- APSA, Administrative/Business/Professional, Financial/Accounting, Union
Working/Functional Title

Compliance/Core Strategic Contracts Mgr

Position Summary

The CCF SCM will be responsible for leading the compliance and audit efforts of the Purchasing department. This includes serving as the Subject Matter Expert and coordinator of Federal Acquisitions Regulations, audit responses, vendor management, Tax Exempt review and serving as Export Control liaison. The CCF SCM will also supervise a team of exempt and non-exempt purchasing staff to lead the procurement process of less commonly used goods and services for university stakeholders. The CCF SCM will ensure the team adds value to the supply chain by managing RFP processes, researching products and services, increasing vendor inclusion and selection and negotiating fair contracts protecting the university’s interests.

As the need for a broadly-trained purchasing contingent has been identified, the CCF SCM will develop a flexible staff contingent that can easily be deployed to purchase all commodities as need arises. This will involve developing and administering an extensive cross-training program with existing buyers to learn the nuances of the various commodities.

Job Duties:

Lead and Supervise Core and Flexforce Purchasing Team including individual Procurement responsibilities

Procurement

  • Attend business partner meetings with key stakeholders within business partner framework
  • Set negotiation strategy for complex contracts. Requires understanding of item/service to be procured, MSU’s available financial resources and service expectations, thorough research into industry/supplier and conducting or researching economic forecasting.
  • Develop lifecycle costing models, considering total cost of ownership
  • Develop clause banks for transitioning into procure-to-pay system to aid in contract development using standard terms and conditions relevant to each type of commodity/purchase.
  • Review incoming purchase requisitions to determine commodity and complexity in order to assign to purchasing staff
  • Retain and manage highly complex purchase requisitions through procurement process
  • Supervising Procurement Team

  • Review POs for completeness and compliance with policy prior to elevating to higher purchase authority to approval
  • Directly supervise team of exempt and non-exempt staff purchasing goods and services for university units without dedicated purchasing staff
  • Develop and supervise flexible workforce to be temporarily deployed to other purchasing teams as needed
  • Establish and manage program to cross-train Flexforce purchasing staff across all commodities
  • Professional Development/Performance Excellence – conduct performance planning and staff development discussions
  • Monitor staff performance and address performance/skill gaps and other management best practices
  • Monitor accrued leave balances and process time off requests to ensure individual wellness while meeting team and individual service level expectations and performance goals
  • Review and make recommendations to Assistant Director regarding CCF staffing model
  • Lead Vendor Management Activities

  • Directly supervise staff responsible for entering vendors in KFS system to ensure vendors are acceptable for payment
  • Develop policies and procedures related to vendor management activities
  • Coordinate with Accounts Payable Supervisor regarding approval of vendor entries and payment to same
  • Serve as SME for Federal Acquisition Regulations (FAR)

  • Develop policy and Standard Operating Procedures (SOPs) surrounding federal regulations
  • Develop and deliver training to all USD staff related to policy and procedures
  • Maintain current knowledge of regulations to amend policy and procedure as necessary
  • Audit work product across University Services to monitor compliance with regulations, policy and SOPs
  • Serve as liaison to Export Control Advisory Committee

  • Develop department policy and SOPs surrounding export control requirements including debarment
  • Monitor federal lists of vendors with which the university is unable to do business
  • Serve as Tax-Exempt Officer

  • Review all international orders to ensure applicable taxes are charged on university purchases

  • Serve as backup in absence of Assistant Director – Procurement

  • Complete Conflict of Interest reviews
  • Interim leadership role of Purchasing, as directed
  • Step in as Procurement representative in high level meetings
  • All other duties as assigned.

    Unit Specific Education/Experience/Skills

    Knowledge equivalent to that which normally would be acquired by a four-year college degree program in Supply Chain Management, Procurement, Business Administration, or a related field; five to eight years of related and progressively more responsible or expansive work experience in supply chain functions; experience with e-procurement system implementation and management, project management, strategic contract development and management, contract management tools, and spend analytic tools; or an equivalent combination of education and experience.

    Desired Qualifications

    Juris Doctorate, MBA or equivalent strongly desired. Broad supply chain experience including operations and compliance.

    Equal Employment Opportunity Statement

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

    Required Application Materials

    Please submit resume and cover letter.

    Work Hours

    STANDARD 8-5

    Bidding eligibility ends on 5/4/2021, at 11:55 PM

    Advertised: Apr 28, 2021 Eastern Daylight Time
    Applications close: May 18, 2021 Eastern Daylight Time

     

     

     

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    Job No:
    Posted: 4/30/2021
    Application Due: 5/18/2021
    Work Type: Full Time
    Salary: