Events Coordinator, Senior

Job description

Job Title: Events Coordinator, Senior
Location: Admissions
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605363
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University


Special Information

In addition to a complete NAU employment application, a cover letter, resume and three professional references are required.


Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.


Job Description

Under the direction of the Assistant Director for Events & Orientation and the Events Manager, this position will assist coordinating all aspects of events including Honors Days, Admitted Student Days, Transfer Days, Specialized Visit Days, Discover NAU programs, Daily Campus Visits, Orientation, and other in-person or virtual events. This position will directly report to the Events Manager on the Events & Orientation team.

  • Represents the University, its missions, policies, and procedures to a broad range of constituents, in particular, those in other segments of the educational community, prospective students, personnel in community-based organizations, etc.
  • Develops and implements programming to meet the needs of prospective students and other constituent groups to the University (i.e. honors students, students from ethnically and culturally diverse backgrounds, transfer students, first-generation students, etc.).
  • Stays apprised of, and current on, new enrollment management strategies, and best practices for communication to prospective students, their parents and family members, and other important constituents to meet University enrollment goals.
  • Assists in the development of orientation materials, logistics of program execution and strategies.
  • Assists with preparation and facilitation of regional orientations.
  • Manages inventory for all event print materials.
  • Assists preparing event registration materials for each event.
  • Completes periodic reports related to recruitment, enrollment projections, personal schedule, travel, special programs, and professional development.
  • Represents the department on various committees, work groups, and employee forums.
  • Evaluates program effectiveness, assesses outcomes, and develops improved programming to achieve goals, complete cost analyses, for programs/events.
  • Uses reports through Business Objects, Enterprise Reporting, PeopleSoft, Qualtrics, and Salesforce to analyze and report on effectiveness of recruitment event programming.
  • Works collaboratively with ITS and EM Business Analysts to maintain event registration, including periodic testing of event registration functionality.
  • Assist in supervision of student ambassadors and graduate assistants as assigned.
  • Special projects and assignments within the department.
  • Other duties as assigned.

Minimum Qualifications
  • Associates or Bachelor’s degree AND 3-5 years of relevant experience such as admissions and/or event planning, OR
  • Any equivalent combination of education, experience, and training in business, education, government, or other related field.

Preferred Qualifications
  • Master’s degree in education, business, or other related field.

Knowledge, Skills, & Abilities
  • Knowledge of the principles and practices pertaining to Admissions and Orientation, event planning, as well as Enrollment Management practices in higher education.
  • The ability to work effectively with prospective students, continuing students, parents, alumni, other university administrators/staff and faculty, high school administrators, faculty and counselors.
  • Knowledge of organizational development and management best practices.
  • Demonstrated skill set in the coordination of projects and programs.
  • Skill in problem solving and decision making.
  • Demonstrated skill to prioritize individual work tasks, but also to assist supervisees in prioritizing work tasks.
  • Demonstrated skill in both verbal and written communication.
  • Skill in establishing and maintaining effective and productive working relationships with on-campus and off-campus partners.
  • Skill in program development and execution.
  • Strong organizational and training/human development skills.
  • Ability to work with people from diverse cultures and backgrounds.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.

If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus and NAU-Fort Defiance as these campuses have on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Salary

The budgeted salary amount is $47,634.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.


FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU.

NAU is a tobacco and smoke-free campus.


Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.


Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.


Application Deadline

May 31, 2021 at 11:59 p.m.


How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.


Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.


 

 

 

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Job No:
Posted: 4/30/2021
Application Due: 7/29/2021
Work Type: Full Time
Salary: