Degree Audit Specialist

Job description

Job location: Pasadena, CA


Employment Type: Full-time
Posted data: 2021-05-06
Req: R0006069
Job Description:

DEGREE AUDIT SPECIALIST

PASADENA, CA CAMPUS

If you value People, Diversity, Social Justice, and Participatory Decision-Making, we’d like to hear from you!

The Degree Audit Specialist is responsible for providing support for the efficient and effective function of the degree audit system.  Responsible for the creation and maintenance of the degree audits; especially as it relates to the revision and development of general education requirements, program specialization and new academic programs.  Develops and implements training resources for faculty and staff using degree audit functionality. Serves as a resource for degree audit issues, troubleshooting, and updates.  Conducts quality control processes, troubleshooting process problems; testing of current and new processes and rules related to degree audit.  Assists in annual commencement ceremony.

This position reports directly to the Registrar.

ESSENTIAL FUNCTIONS:

  • Consults with other academic units regarding the integration of transfer credits and non-coursework within degree audit process; responsible for processing of program waivers and substitutions; adjusts student’s degree plan as necessary.
  • Conducts academic evaluations of potential readmitted students and provides data to the Associate Dean to determine readmission/re-entry to the College.
  • Conducts final degree audit/commencement processing and proceedings.
  • Coordinates, documents, implements, and maintains the degree audit system.
  • Communicates to students the status of their degree audit for degree conferral
  • Possesses in depth knowledge of college curriculum, academic program structure, and graduation requirements.
  • Collaborates with advisors, faculty, and staff to ensure accuracy of major requirements and the General College Requirements.
  • Responsible for program changes and course substitutions and waivers.
  • Coordinates and manages graduation processing for the College including the application to graduate, degree certification, diploma production and degree posting.
  • Provides training to students, staff and faculty who utilize degree audit system.
  • Interprets and enforces institutional policies and procedures as they relate to the operations of the Office of Registrar.
  • Upholds FERPA regulations ensuring, maintaining, and administering student privacy rights.
  • Communicates effectively with students, faculty and staff.
  • Follows quality control standards by inputting correct data into database, updating graduation dates and student status.
  • Triages student complaints and provide solutions.
  • Maintains procedure manual for processing conferral of degrees and printing diplomas/certificates.
  • Performs other duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS & ABILITIES:

  • Strong analytical problem solving and communication skills along with the ability to interact with a diverse student population.  Ability to deal with students, faculty, and the general public in a courteous and professional manner.
  • Possesses high degree of confidentiality and discretion.
  • Ability to apply academic policy and procedures as they apply to the academic records evaluation process.
  • Ability to balance a variety of tasks and demands to meet deadlines.
  • Ability to deal with confidential and sensitive material professionally.
  • Ability to work within a team environment.
  • Detail-oriented and able to follow through independently on duties and assignments.
  • Responsible and dependable individual with excellent time management skills.
  • Ability to use tact and diplomacy.
  • Ability to learn and apply complex academic policies and procedure.
  • Must be able to work some weekends.

POSITION QUALIFICATIONS:

  • Bachelor degree required.
  • At least 3-5 years’ experience with an automated Degree Audit program
  • Minimum 3-5 years’ experience working in a college setting or institution of higher learning.
  • Excellent written and oral communication skills.
  • Proficient with basic computer applications such as Microsoft Office, CampusVue, and Image Now software; and able to learn new software.
  • Strong interpersonal and customer service skills.
  • Knowledge of FERPA guidelines.

Pacific Oaks offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of diversity and social justice. Some of our key benefits include: generous paid time-off, medical, vision, and dental coverage, company-paid life and disability insurance, 403b with employer contribution, multiple flexible spending accounts (FSA), tuition discount, and other perks.

Pacific Oaks is an affiliate of TCS Education System. To apply for this position or others, visit our Careers’ Page at: www.pacificoaks.edu

Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired.
 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Pacific Oaks offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.

Pacific Oaks offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of diversity and social justice. Some of our key benefits include: generous paid time-off, medical, vision, and dental coverage, company-paid life and disability insurance, 403b with employer contribution, multiple flexible spending accounts (FSA), tuition discount, and other perks.

Pacific Oaks is an affiliate of TCS Education System. To apply for this position or others, visit our Careers’ Page at: www.pacificoaks.edu

Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired.
 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Pacific Oaks offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.

 

 

 

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Job No:
Posted: 4/30/2021
Application Due: 8/6/2021
Work Type: Full Time
Salary: