Financial Management Operations Lead

Job description

Posting Number:

S06025P

Working Title:

Financial Management Operations Lead

Department:

FACS Business Office

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

College/Unit/Department website:

https://www.fcs.uga.edu/

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday, 8 am – 5 pm

Advertised Salary:

Up to $75,000

Posting Date:

04/29/2021

Open until filled:

Yes

Proposed Starting Date:

06/01/2021

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Finance/Budget Professional

FLSA:

Exempt

Job Family:

Business And Finance

FTE:

1.0

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This is a highly responsible and visible position that oversees business, financial, and human resource aspects of the College. This position reports directly to the Financial Director, assisting with budget development, budgeting, analysis, and auditing of College of Family and Consumer Sciences funding sources to ensure reasonableness and accuracy of financial data. Responsibilities include College budget oversight, complex problem solving, budget forecasting, funding projections, and reporting. This position also provides training, leadership, and mentoring to other business managers in the College.

Knowledge, Skills, Abilities and/or Competencies:

- Thorough knowledge of UGA and Foundation policies and procedures, experience working in UGA Financial Management System, UGA Budget Management System, OneUSG Connect, FAME, UGAMart and Microsoft Suite (excel, word, power point, outlook).
- Experience with multiple funding sources such as grants, sales and service, indirect costs, salary savings, foundation and study away.
- Develop and manage budgets as well as strategic planning with Department Heads and Financial Director.
- Able to communicate effectively via multiple channels to varied stakeholders.
- Able to utilize computer technology for all applications in a manner that meets performance expectations.
- Able to remember, organize and consistently focus on a large amount of details and come to appropriate conclusions.
- Mentor and train financial staff to provide fiscal oversight and professional development.
- Work in a team environment and contribute to the team as well as accomplish individual tasks and goals.
- Able to work under pressure, meet applicable deadlines, and adaptable to change.
- Able to interpret data and report to senior administration important fiscal matters.
- Act independently and exercise sound judgement wit sensitivity to identify matters that require higher-level management consultation.
- Organized and able to work independently on complex issues related to day-to-day operations of a large unit.
- Excellent customer service skills treating others with respect and professionalism.

Physical Demands:

Sitting at computer for long periods of time.
Light lifting of file boxes.
Mental focus for extended periods of time.

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities:

•Co-manage the College’s annual budget planning and salary setting process, with the Financial Director with focused oversight in fiscal and personnel matters.
•Provide financial consulting with senior administration of College and supporting the financial and administrative mission of the University.
•This is a focused project in spring of each fiscal year.

Percentage of time:

10

Duties/Responsibilities:

•Oversight of accounting, reporting and financial monitoring of departments/units as assigned, supporting Business Analysts in BFO.
•Works collaboratively with departments and serves as a resource to help identify and resolve complex problems encountered in UGA’s financial and data based systems.
•Independent responsibility for financial management of assigned units with oversight from the Financial Director and Dean of the College as liaison.
•Meets with unit heads and financial staff to explain policies and procedures and resolve issues.
•Review monthly reporting, sub-ledger reconciliations and projections.
•Help to facilitate strategic budget planning within departments.

Percentage of time:

40

Duties/Responsibilities:

•Identification and analysis of data from the reporting cubes, OIR, Financial and Budget Management systems, Foundation, and other sources of data to identify treads, develop –forecasts of expenditures and funding as well as provide reports to the Financial Director, Dean, Associate Deans, Department Heads or Others to ensure informed and strategic financial decisions.
•Oversees and approves all financial transactions for the specific departments supported and backup for the College.
•Audit college chartstrings as needed or requested by Financial Director, provide feedback on findings to take corrective actions.
•Review, tabulate and submit continuous budget modifications to the original budget or new funding allocations.

Percentage of time:

20

Duties/Responsibilities:

•Provides routine reporting, monthly meetings, problem solving, and projections of revenue to the College CBO.
•College liaison and budgetary oversight and manager for all study away programs including field studies. This includes partnering with Office of Global Engagement, Program Directors, Associate Dean of Academic Programs within FACS, and department business managers to ensure compliance, reconciliation and proper budgeting of each program.
•Backup for management of the BFO’s departmental email account including organizing correspondence, delivering and managing replies and overall customer service for the central business office within FACS.

Percentage of time:

18

Duties/Responsibilities:

•Attend Training and Development classes each semester to improve skills and keep abreast of new and changing policies and procedures related to accounting, budgets, sponsored programs and other University Policies and Procedures.
•Attend meetings as needed.

Percentage of time:

5

Duties/Responsibilities:

•Provide training and mentoring to Departmental financial staff for new hires and existing staff.

Percentage of time:

2

Duties/Responsibilities:

•Assists with other duties as assigned and special projects.

Percentage of time:

5

 

 

 

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Job No:
Posted: 4/30/2021
Application Due: 6/29/2021
Work Type: Full Time
Salary: