ADMINISTRATIVE ASSISTANT III

Job description



University of California Irvine

ADMINISTRATIVE ASSISTANT III



Updated: May 7, 2021
Location: UC Irvine Campus
Job Type:
Department: Pathology


Job Opening ID: 17773Reports To: Administrative Supervisor IIWorking Title: Administrative Assistant III Department: PathologyBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004722Job Location: UCI Campus- IrvinePercent of Time: 80%Work Schedule: VariesEmployee Class: Career Position Summary: Under general supervision the incumbent provides administrative and programmatic support to the Department CAO, Vice Chairs, and the Department team. Provides operational analysis, planning, and coordination of a broad range of initiatives for the Department. Creates and analyzes customized monthly Department strategic focused metrics and communications. Independently prioritizes and schedules appointments for the Department Vice Chairs of Clinical, Anatomic and Academic Affairs. Establishes and maintains responsive administrative procedures and follows-up to ensure timely, correct completion of office projects. Responsible for making all Vice Chair's travel arrangements. Assist the faculty members in arranging meetings, trouble-shooting issues, reimbursements and providing administrative support for staff engagements and events. Support the Histology & Tissue Bank recharge unit in providing administrative support including order processing data entry support for the processing of tissues samples for both internal and external customers. Compensation Range: $23.94 - $28.76 Department Website: http://www.pathology.uci.edu/ Required: 3-5 years with BA/BS or equivalent combination of education and experience.Demonstrated ability to initiate improvements in operations based on independent analysis and problem-solving. Experience providing administrative support including scheduling calendars and meetings, coordinating travel, prioritizing mail, screening telephone calls, and general office management. Demonstrated ability to gather, evaluate, analyze and present data in response to information needs. Proven ability to manage and prioritize a workload with multiple deadlines, frequent interruptions, and changing priorities. Ability to anticipate problems and needs and take necessary action to eliminate or mitigate potential negative effects. Demonstrated experience in developing, writing and implementing operational procedures. Effective oral and written communication skills. Demonstrated skill to use Microsoft Word, PowerPoint, and Excel. Excellent telephone and interpersonal communication skills. Demonstrated command of the written and spoken English language. Demonstrated skill to use Microsoft Access. Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

Job Opening ID: 17773Reports To: Administrative Supervisor IIWorking Title: Administrative Assistant III Department: PathologyBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004722Job Location: UCI Campus- IrvinePercent of Time: 80%Work Schedule: VariesEmployee Class: Career Position Summary: Under general supervision the incumbent provides administrative and programmatic support to the Department CAO, Vice Chairs, and the Department team. Provides operational analysis, planning, and coordination of a broad range of initiatives for the Department. Creates and analyzes customized monthly Department strategic focused metrics and communications. Independently prioritizes and schedules appointments for the Department Vice Chairs of Clinical, Anatomic and Academic Affairs. Establishes and maintains responsive administrative procedures and follows-up to ensure timely, correct completion of office projects. Responsible for making all Vice Chair's travel arrangements. Assist the faculty members in arranging meetings, trouble-shooting issues, reimbursements and providing administrative support for staff engagements and events. Support the Histology & Tissue Bank recharge unit in providing administrative support including order processing data entry support for the processing of tissues samples for both internal and external customers. Compensation Range: $23.94 - $28.76 Department Website: http://www.pathology.uci.edu/ Required: 3-5 years with BA/BS or equivalent combination of education and experience.Demonstrated ability to initiate improvements in operations based on independent analysis and problem-solving. Experience providing administrative support including scheduling calendars and meetings, coordinating travel, prioritizing mail, screening telephone calls, and general office management. Demonstrated ability to gather, evaluate, analyze and present data in response to information needs. Proven ability to manage and prioritize a workload with multiple deadlines, frequent interruptions, and changing priorities. Ability to anticipate problems and needs and take necessary action to eliminate or mitigate potential negative effects. Demonstrated experience in developing, writing and implementing operational procedures. Effective oral and written communication skills. Demonstrated skill to use Microsoft Word, PowerPoint, and Excel. Excellent telephone and interpersonal communication skills. Demonstrated command of the written and spoken English language. Demonstrated skill to use Microsoft Access. Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

To apply, visit https://careersucirvine.ttcportals.com/jobs/6676007-administrative-assistant-iii





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Job No:
Posted: 4/29/2021
Application Due: 4/29/2033
Work Type: Full Time
Salary: