Dual Enrollment Registration Specialist

Job description

Role Title:

Education Support Spec II

Role Code:




Pay Band:


Working Title:

Dual Enrollment Registration Specialist

Position Number:



Northern VA Community College


NV280-Exec VP Academic & Student Svs

Work Location:

Fairfax County - 059

Hiring Range:

$43,000 - $53,000

Emergency/Essential Personnel:


EEO Category:


Full Time or Part Time:

Full Time

Does this position have telework options?:


Does this position have a bilingual or multilingual skill requirement or preference?:


Work Schedule:

Monday through Friday 8:30-5:00 pm.

Sensitive Position:


Job Description:

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports

Dual Enrollment Registration Specialist provide registrar services and departmental support for the Office of Dual Enrollment. Responsible for student record management, curriculum management, enrollment management services and other defined support for the Office of Dual Enrollment. Includes interaction with college staff, high school staff, DE teachers, students and parents.
Duties and Tasks:
Creating DE classes in SIS with information garnered by coordinators
Collecting enrollment forms from Coordinators and making sure all student
information in SIS is correct
Registering contract students into DE classes
Coordinating the Verification Process
Completing all curriculum management duties relating to contract classes in SIS

Special Assignments:

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications:

Required KSAs:
Detail oriented, strong organizational, time-management and problem solving skills. Able to multitask while staying focused on priorities and work efficiently under critical deadlines. Strong written and verbal communication skills reflecting sense of understanding, knowledge and confidence. Willingness to provide excellent customer service to all constituencies, going above and beyond to help resolve issues as they arise. Able to work independently and able to work with groups collaboratively to achieve positive outcomes for the college and high schools. Ability to help with continuous improvement of the contract dual enrollment systems/process. Adaptable, flexible and a fast learner. Proficient with all Microsoft Office software, particularly EXCEL. Possess a high level of SIS knowledge. Experience with ImageNow / or willingness to learn required technology applications. Ability to pull reports from SIS and effectively communicate results.

Minimum Qualifications: Associate’s Degree in related field, or equivalent training and experience.
Demonstrated experience in customer service positions.

Preferred Qualifications:

Bachelor’s degree in related field.

Operation of a State Vehicle:


Supervises Employees:


Required Travel:


Posting Number:


Recruitment Type:


Number of Vacancies:


Job Open Date:


Job Close Date:


Open Until Filled:


Agency Website:


Special Instructions to Applicants:

This position is restricted and is funded with non-continuous or non-recurring funding and is subject to continuation based on fiscal year funds and the needs of the college.

Background Check Statement Disclaimer:

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement:

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement:

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement:

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting:





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Job No:
Posted: 4/29/2021
Application Due: 5/6/2021
Work Type: Full Time