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Business and Grant Services Director

Job description

Job no: 507920
Position Type: Staff Full Time
Campus: UMass Boston
Department: Provost & VC Acad Affairs
Pay Grade: 34
Date opened: 27 Apr 2021 Eastern Daylight Time
Applications close: 10 May 2021 Eastern Daylight Time

General Summary: Under the direction of the Assistant Vice Chancellor for Academic Affairs (AVCAA), the Business and Grant Services Director will implement and manage the Centralized Business Unit (CBU) staff in providing administrative and financial support for the academic affairs units assigned. The incumbent is responsible for overseeing and managing the fiscal functions related to budget development, execution, oversight and analyses; will oversee purchasing of supplies, equipment and services related to the delivery of academic programming; processing of personnel actions; and supervising business services staff assigned. The Business and Grant Services Director will work supervise the Business and Grant Service Managers in coordinating support services to manage staff work load and allocate resources where needed. The incumbent will also support the Assistant Vice Chancellor, Academic Affairs Administration and Financial Services in the broader delivery of administrative and financial services, guidance and policy across Academic Affairs.

Examples of Duties:

  • Manage, oversee and execute human resources, purchasing, accounting and disbursement activities for the academic affairs units served by the Centralized Business Unit (CBU); directly supervise the work performed by the Business and Grant Service Managers and provide indirect supervision over the work performed by the Business and Grant Services Assistants (Levels I-II);
  • Coordinate the analysis and distribution of monthly PeopleSoft reporting on revenue and expenditures for units served by the CBU, and as needed/requested by other academic units;
  • In conjunction with and under supervision of the AVCAA, assist and advise Deans, Directors and Assistant Deans on budget development, financial reports and analyses, as well as forecasting reports;
  • Assist Deans, Directors and Assistant Deans of units served by the CBU in managing the day-to-day financial activities of their respective work unit, including purchase orders, invoice payments, reimbursements, expense and OneCard journal entries;
  • Execute purchasing and accounting activities and track invoices and payments to ensure that all invoices are paid in a timely fashion for the units served by the CBU and other academic units as required;
  • Assist faculty and staff with preparing requests for travel and professional development;
  • Assist with the management of computer inventory for the units served by the CBU;
  • Provide training for CBU staff on evolving financial processes and software;
  • Assist with interpreting, communicating and implementing the university’s finance and administration policies and procedures;
  • Oversee the monitoring of the monthly financial position of all accounts under the supervision of the CBU and seek clarification regarding transactions and resolution of matters where necessary;
  • Responsible for the supervision and oversight of budgeting, accounting (including receipt and disbursement of University funds), human resources, fiscal management of all auxiliary enterprises, supervision of facilities in relation to operations, telecommunications, business services, including purchasing and property control;
  • Provide reporting of data to allow for strategic evaluation and analysis;
  • Support the Assistant Vice Chancellor, Academic Affairs Administration and Financial Services and provide financial and administrative guidance and direction to the colleges and departments that report directly to Academic Affairs;
  • Perform other duties as assigned.

Qualifications:

Bachelor’s degree and a minimum of five to seven (5-7) years of budget management, business, finance or similar area, preferably in a higher education or similar environment is required. Familiarity with design and implementation of customer service system technology (i.e. ServiceNow) to support work-load management, tracking and reporting. A high proficiency with database applications Summit, HR Direct and Microsoft Office suite as well as others, including SmartSheet, Constant Contact, 25Live, and FileMaker Pro required.

Preferred Qualifications:

  • Master’s degree in related field and direct experience in working in a centralized business setting supporting multiple units with a wide variety of financial and administrative support service offerings.
  • Experience with business and grants/contract administration and management preferred.
  • Experience with communication strategy design (internal and external forums) and implementation to achieve organizational goals.
  • Application Instructions:

    Please apply online with your resume, cover letter and list of three professional references.

    Review of candidates will begin following the application closing date.

    Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

    Salary Ranges for the appropriate Pay Grade can be found at the following link:

    Salary Ranges

    This is an exempt position.

    All official salary offers must be approved by Human Resources.

    Applications close: 10 May 2021 Eastern Daylight Time

     

     

     

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    Job No:
    Posted: 4/29/2021
    Application Due: 5/10/2021
    Work Type: Full Time
    Salary: