Assistant Director of Event Management

Job description

Job location: Charlottesville, VA

Employment Type: Full-time
Posted data: 2021-04-28
Req: R0023995

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is looking to fill the positing of Assistant Director of Event Management to support the Facilities and Game Operations office.

The Assistant Director of Event Management position exists to provide event management for the Department of Athletics in an effort to achieve operational excellence. The Department of Athletics Facilities and Game Operations office provides exceptional customer service by assisting sport programs, partnering with event services vendors, and managing revenue-generating public events in an effort to ensure the fans, alumni, and general public have an exceptional event experience.

This position will manage and direct all facets of Division I Athletics event management, including planning, preparation, and facilitation for regular season and postseason competition for assigned sports. Duties include:

  • training and overseeing event staff,
  • logistical arrangements for set-up and breakdown of equipment necessary for events,
  • organizing housekeeping and maintenance of areas affected by events,
  • assigning timers/scorers for events,
  • overseeing activities related to hosting NCAA/ACC championships,
  • communicating with University support units for event support (police, parking & transportation, medical, fire safety, etc.),
  • coordinating and scheduling facility maintenance,
  • development and oversight of assigned budgets
  • preparing reports as directed,
  • identifying facility maintenance needs and coordinating services/work requests by working with Athletics Maintenance, vendors, and Facilities Management for assigned facilities,
  • completing regular walk-throughs of facilities,
  • preparing summary documents to share with leadership as directed,
  • assisting with planning of camps/clinics/outside rentals.

Required Qualifications:

  • Education: A Bachelor's Degree or equivalent (4+ years) related experience is required.

  • Experience: At least one year of experience managing collegiate athletic events or similar, related experience is required.

  • License: Valid driver's license required.

  • Knowledge/Skills/Abilities: Strong situational awareness and the ability to prioritize and stay composed under pressure. Ability to interact with administrators, coaches, and staff members. Strong organizational and interpersonal skills. Ability to communicate effectively, both orally and in writing and to work with tact on complex and sensitive issues. Ability to organize and present ideas, materials, and concepts accurately and within required deadlines.

  • Computer Applications: Microsoft Office Suite.

Preferred qualifications:

  • Event management experience in collegiate athletics or professional sports.

  • Experience in a business-related field.

  • Experience coordinating sporting events.

  • Working knowledge of department practices, procedures, and policies.

  • Customer service experience.

  • Experience training and managing event staff.

  • Financial management skills.

  • Experience in facility operations/maintenance.

  • Intermediate knowledge of Microsoft Excel.

This position will remain open to applicants until Friday, May 7th. The successful candidate will pass a background check. External applicants please attach resume, cover letter, and contact information for three references at, requisition number R0023995. **Please note that ALL documents must be uploaded in the Resume box.** For internal UVA applicants, please go to "Find Jobs" in Workday and look for "R0023995." For information about the position or the application process, please contact Michele Jarman,

Please do not forward any applicant materials directly to Department of Athletics staff, as only applications received through this system will be accepted.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.




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Job No:
Posted: 4/29/2021
Application Due: 7/28/2021
Work Type: Full Time