Administrative Services Assistant

Job description

Job Title:

Administrative Services Assistant

Requisition Number:


Department Name:

8H700:Mechanical Engineering

Work Location:

Lexington, Ky

Grade Level:


Salary Range:


Type of Position:


Position Time Status :


Required Education:


Click here for more information about equivalencies::

Required Related Experience:

4 yrs

Required License/Registration/Certification:


Physical Requirements:

Sitting for long periods; and lifting up to 10 pounds.


Monday through Friday; 8:00 a.m. – 5:00 p.m.

Job Summary:

This position will ensure effective functioning of the Mechanical Engineering Chair’s office. Directly supervises and trains others in the Chair’s office. Provides oversight and approval of annual major event planning as assigned by the Chair. Serves as liaison to webmaster for department website. Coordinates/supervises all aspects of the Mechanical Engineering Chair’s travel schedule. Supervises the planning of all internal events hosted by the Chair. Initiates correspondence on the Chair’s behalf. Maintains highly sensitive and confidential information concerning faculty and staff promotions, evaluations, recommendations, disciplinary acts and salary increases. Provides back-up administrative support when needed to business officers in processing PRDs, SRMs, and Procard purchases. Oversees promotion and tenure for Mechanical Engineering faculty. Coordinates teacher course evaluations. Execute all travel arrangements for faculty and students. Oversee student organization arrangements for meeting space and events. Reconciles all Mechanical Engineering accounts monthly. Supervises the implementation of the training courses, which are delegated to department clerical staff.

Skills / Knowledge / Abilities:

All Microsoft products; and a high level of communication and professionalism,

Does this position have supervisory responsibilities? :


Deadline to Apply:


University Community of Inclusion:

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 4/28/2021
Application Due: 5/5/2021
Work Type: Full Time