Admin Assistant III

Job description

University of Colorado | CU Anschutz Medical Campus

School of Medicine, Department of Surgery, Division of Cardiothoracic Surgery

Admin Assistant III

Position #00757043 – Requisition #21054

* Applications are accepted electronically ONLY at *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Surgery, Division of Cardiothoracic Surgery has an opening for a full-time University Staff (unclassified) Admin Assistant III position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work:

The Division of Cardiothoracic Surgery is a division within the Department of Surgery at the University of Colorado School of Medicine with a mission of patient care, medical education, and research. The Section of Cardiothoracic Surgery Administrative Assistant III (1.0 FTE), is primarily responsible for managing the administrative support to the Chief and faculty of the division of Cardiothoracic Surgery.

This position requires knowledge and experience in business administration with an emphasis on relationship development and process improvement. The individual in this position will be required to exercise excellent prioritization, communication, and customer service skills. Position must possess ability to successfully manage competing and changing priorities. An individual with solid business/academic/research administrative skills, a commitment to excellence, and the ability to work effectively in a fast-paced, technical, and evolving environment will thrive in our division.

Working under the direction and guidance of the Division Manager, the Administrative Assistant III is the senior level administrative support to the Faculty of the rapidly growing division. Administrative Assistant III will communicate, document and support various Faculty efforts and in doing so will maintain relationships with various personnel throughout the School of Medicine and Affiliate Hospitals. Administrative Assistant III must exercise critical judgement and considerable initiative in administrative management.

Examples of Work Performed:
Executive Administration
•Provide administrative support to the assigned faculty within the Division of Cardiothoracic Surgery including such things as communicating with referring physicians and patients, scheduling and maintaining calendars, arranging payment and/or reimbursements for professional expenses, greeting/assisting visitors, contact management (phone, email, regular mail), transcription, and other administrative duties.

 •Demonstrates a professional demeanor with tact and diplomacy in handling of a variety of sensitive and confidential issues.  Represents and works effectively with all internal and external constituents by phone, email and in person

•Anticipates the needs of the office by independently researching and determining the appropriate documents, reports, and policies needed for meetings.

•Responsible for daily independent decision-making and problem resolution to reflect best interest of the assigned Faculty and the division. Determines the priorities of constituent issues and problems, handles directly or refers problems and issues to appropriate individual; follow-up phone calls, email and mail; further utilizes this knowledge to organize and route all correspondence appropriately.

•Assist assigned Faculty with licensure and credentialing activities

•Assists with presentation preparation, responsible for meeting logistics, including room scheduling, AV, copies of materials, and coordinating speaker itineraries.

•Develop a working knowledge of each of the assigned faculty member’s priorities for scheduling meetings. Effectively communicate to accommodate the needs of the assigned Faculty.

•Maintain Chief and faculty CV, various web-based profiles, and promotional portfolios, which includes dossier support, organization, and facilitation.
•Handle sensitive and confidential issues in a professional manner.

Accounting and Finance
•Provides procurement services, travel reimbursement, and allocation for assigned faculty in Cardiothoracic Surgery.

•Serves as a fiscal staff member for Cardiothoracic Surgery and coordinates other procurement related activities and policies, including purchase orders, payment vouchers, INs and a variety of other instruments in both the State and CU Medicine fiscal systems

•Provides expertise and training in purchasing activities, including purchasing responsibilities and adherence to purchasing policy, to faculty and staff

Salary and Benefits:

The salary range (or the hiring range) for this position has been established at $43,188 - $47,748 and is commensurate with skills and experience.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


Total Compensation Calculator:

Diversity and Equity:

Please click here for information on disability accommodations:

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Minimum Qualifications:

    Three (3) years of general office/clerical work experience which included providing internal and external customer service, i.e., greeting customers, answering phones, etc.

    College, university or non-correspondence business school course work may substitute on a year-for-year basis for the general experience, but not for the specific experience.
Preferred Qualifications:

    A bachelor’s degree in business, business administration, finance, accounting, healthcare administration, or a directly related field from an accredited institution.Experience working with a variety of computer program relevant to finance, budgeting, patient accounting and other business programs (PeopleSoft, Cognos, IDX, AX and Microsoft Office software).Experience providing administrative assistance and working knowledge of higher education and/or healthcare policies and processes.Experience creating and maintaining both electronic and manual filing systems.

Job Category: Administrative Support and Related
Primary Location: Aurora
Schedule: Full-time
Posting Date: Apr 27, 2021
Unposting Date: Ongoing




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Job No:
Posted: 4/28/2021
Application Due: 5/7/2021
Work Type: Full Time