Training Program Coordinator

Job description

University of Colorado | CU Anschutz Medical Campus

School of Medicine/Department of Surgery

Training Program Coordinator (Academic Services Professional)

Position # 00783081 – Requisition #21059

* Applications are accepted electronically ONLY at *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Department of Surgery has an opening for a Full-time University Staff (unclassified) Training Program Coordinator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work

The Department of Surgery, Office of Education Training Program Coordinator (1.0 FTE), hereinafter referred to as the Coordinator, under direction from the Director of Education, is primarily responsible for coordinating the training programs in the Divisions of Surgical Oncology, and GI, Trauma and Endocrine Surgery, its trainees including rotating residents and medical students education. Coordination encompasses the recruitment processes, curriculum, schedules, business activities, finances, budget, and policies and procedures.  The Coordinator provides essential communication and networking for the effective functioning of a surgical training program. The Coordinator represents the training programs on behalf of the Graduate Medical Education (GME) Office, the School of Medicine, the University of Colorado Denver, and the University of Colorado. An employee in this position can be terminated at any time without notice, and severance pay may not be provided.

Supervision Received

The Coordinator reports directly to the Director of Education and indirectly to the specific Program Director and Division Chief for program-related matters. The Director of Education reports to the Chairman; the Program Directors report to Chief of the Division, who has accountability for the residency and educational programs of the Division. The Coordinator is additionally accountable to the Office of Graduate Medical Education (GME) for rules, regulations and directives related to these training programs. The Coordinator will assist other designated individuals who have been assigned program or administrative roles within the program in the Education Office, including the Director of Medical Student Education, or Chief Residents.

Supervision Provided

While not constituting supervising functions per se, the Coordinator will perform a variety of functions on behalf of the trainees sometimes performed by a supervisor, including active participation in the program recruitment process, processing of performance evaluations, collection of duty hour records, coordination of schedules, and processing of graduation materials. The Coordinator will act as a resource to prospective, current, and past trainees. Additionally, this position may provide direct supervision over student workers and temporary staff hired to assist in the residency and education office.

Duties and Responsibilities

Specific duties and responsibilities of the Coordinator may include, but, are not limited to, the following:

    Trainee Recruitment:  Manages all aspects of the annual trainee recruitment process. Develops and maintains up-to-date informational brochures on the program, in hard copy and on-line versions, as appropriate. Fields prospective trainee information requests primarily by e­mail and phone. Establishes interview days for candidates. Coordinates faculty interviewers, space, meals, transportation and, in some cases, housing and other needs for prospective trainees. Gathers and assembles interview results, and prepares for the Resident Match process, including coordinating a faculty ranking session and ultimate submission of Match list to the on-line system.Trainee Data and Recordkeeping: Coordinates all required electronic recordkeeping that serve as the data processes for the Trainee. Manages ERAS, the on-line applicant recruitment tool, used as the mandatory resident "match" mechanism. Manages OnCall (Amion or Qgenda), the system required by the University of Colorado Hospital for physician on-call scheduling. Manages MedHub, the software required by the GME office for resident reporting.
  • Manages hard copy and electronic files of trainees who enter or leave the program, and responds to all requests for confirmation of training or letters of reference.
  • Prepares reports for the Divisions or others to satisfy needs, such as ACGME studies, program reviews, retreats, audits or other, as requested.
  • Manage and maintain the related education pages of the Surgery website.
  • Develop and maintain Excel spreadsheets for reporting purposes
  • Develop and maintain PowerPoint presentations as required by the division
  • Provide administrative and clerical support to the Director of Education and faculty
Fiscal Management

All financial management activities are under the overall direction of the specific Division Managers, who have overall responsibility for division funds, serves as the fund administrator and overall approving official. Within these parameters, the Coordinator:

    Manages all funds related to the training programs, whether those funds originate from hospital support of trainees and the training program, GME support, departmental support, grants and contracts, gift funds or other sources. Prepares budgets and controls/monitors revenue and expenditure activity for each source of funds.Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting. Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.
Policy Coordination and Compliance

Administers pertinent State fiscal policies, UCDSOM rules and procedures, and State/Federal laws and standards applicable to the training programs or business management.

    Administers pertinent Graduate Medical Education policies, including rules and regulations promulgated by the national Residency Review Committee. Coordinates program and fiscal policies related to residency needs at all training site locations, including the University of Colorado Hospital (UCH), The Children’s Hospital (TCH), the Denver Veteran's Administration Medical Center (VAMC), Denver Health Medical Center (DHMC) and others. Serves as a member of the Academic Council and The Resident Research Committee, and represents the programs on task forces and committees as requested by the Director of Education and the Program Directors. Attends and may be the coordinator of related meetings and functions or other educational meetings for the related Divisions, including faculty meetings, M&Ms, or educational conferences or courses.
The salary for this position has been established at $ 46,000.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


Total Compensation Calculator:

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected]

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Minimum Qualifications:

  • Bachelor's degree from an accredited college or university. 
  • 1 year of relevant experience in graduate medical education, higher education, medical school programs, a health sciences center setting, or a very high-level skill set as an executive assistant may be substituted for education.
Experience may substitute for education on a year for year basis

Required: Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

  • 2+ years experience in graduate medical education, higher education, medical school programs, a health sciences center setting, or a very high-level skill set as an executive assistant may be substituted for education.
Knowledge, Skills, and Abilities

  • Organizational skills with ability to plan and organize trainee needs and activities, establish work priorities and provide follow through to ensure completion of activities, both individually and assisting others with work tasks.
  • Knowledge of, or ability to, become fully competent in computer programs essential to the training programs, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), National Residency Matching Program (NRMP) OnCall (Amion, Qgenda) scheduling tools and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
  • Ability to develop and manage budgets and carry out fiscal responsibilities of the position.
  • Ability to understand and apply regulatory requirements at the program level.
  • Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff and other constituents, in written communications and oral presentations. Interpersonal skills working with residents and others in an environment of high volume and stress.

Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Apr 27, 2021
Unposting Date: Ongoing




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Job No:
Posted: 4/28/2021
Application Due: 6/27/2021
Work Type: Full Time