Education Coordinator

Job description

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine | Department of Orthopedics

Education Coordinator

Position #2802 – Requisition #21047

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Orthopedics has an opening for a full-time University Staff (unclassified) Education Coordinator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.

At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Position Emphasis:

The Department of Orthopedics Education Coordinator (1.0 FTE) is primarily responsible for managing and coordinating the Department of Orthopedics Medical Student Programs, Resident Research Committee, Coordination of Advanced Practice Providers and Outside Observers.

Medical Student management encompasses the complete oversight and supervision of all Orthopedic and Musculoskeletal courses for the University of Colorado Medical Students as well as oversight and supervision of the sub-internships of external rotators. The Education Coordinator oversees the Resident Research Committee (RRC) and runs all operations for the RRC. This position also oversees the Advanced Practice Providers and Outside Observers.

The Education Coordinator provides essential communication and networking for the effective functioning of all medical student and fellowship training programs as well as core functions of the Orthopedic Residency Program, specifically supporting the Resident Research Committee. The Education Coordinator represents all programs on behalf of, the Department of Orthopedics, the School of Medicine, and the University of Colorado.

As a member of the education team this role will provide support to all day-to-day operations for the medical students, resident research committee, and APP’s/observers. This position will serve as the first point of contact and liaison for all medical students, faculty, residents, community faculty, site personnel and school administration, and must be knowledgeable about medical education in general, the clerkship, the student programs within the Department, and its relationship with other clerkships in the University of Colorado. This role will retrieve, maintain, and tabulate the records of student performance for each course, and must ensure that all aspects of a clinical course operate in a smooth, timely, and professional manner. It is expected that this position will understand the curricular goals, policies, and standards of the specific clerkship or clinical course, department, and medical school.

Duties and Responsibilities:

Specific duties and responsibilities of the Coordinator may include, but are not limited to, the following:

Medical Student Program Coordination:

  • Coordination of Orthopedic courses for the 1st – 4th year medical student programs, as well as the Orthopedic Surgery Interest Group, by working with affiliate hospital staff, planning orientations, organizing schedules, facilitating medical student evaluations, and being available as resource for questions and liaison with the Dean’s office. Track and monitor student metrics to be provided to the SOM.
  • Manage daily operations of the clerkship or clinical course, organize, and prioritize necessary tasks, initiate changes, and resolve issues as they arise. Maintain timely and up-to-date enrollment and student information for clerkship in OASIS, Canvas, myClinicalExchange and NBME and oversee any updates to the Orthopedic medical student education website section.
  • Provide primary support for the Clerkship Director in all matters relating to the clerkship, function as a representative at committee meetings.
  • Organize, schedule, and participate in the clerkship orientation; prepare materials for orientation and other clinical course materials as needed; prepare and post site assignments and schedules for clerkship activities, including scheduling personnel, venues, and refreshments.
  • Working with the Clerkship Director, recruit faculty for clerkship teaching and ensure retention; prepare and collate faculty teaching evaluations and letters of gratitude for participation.
  • Monitor the student formative and summative evaluation process and maintain complete and accurate student files. Notify course director of any performance red flags or discrepancies.
  • Participate in the grading process and prepare final grades for submission via the Oasis online evaluation systems. Ensure final grades are reported timely to the Registrar’s office.
  • Prepare data analysis reports and assist in development of annual reports. Requires knowledge of descriptive statistics and spreadsheets. Tabulate course evaluation results after each session and summarize results for the course director.
  • Participate in departmental, institutional, community, or national meetings as ongoing professional development, and remain informed about current academic trends. Attendance at these meetings will allow the Administrator to assist in faculty development.
  • Regularly communicate with the Assistant Coordinator and directors at other sites concerning schedules, course requirements and evaluations, and other student and faculty issues.
  • Arrange all hospital and off-site Computer and Badging access documents.
  • Aid in the construction and track the submission of Letters of Recommendation for medical students, coordinating with the respective faculty and their administrative support.
  • Administers pertinent State fiscal policies, School of Medicine rules and procedures, and State/Federal laws and standards applicable to, the Residency or business management.
  • Administers pertinent SOM and LCME policies, including rules and regulations promulgated by the LCME.
  • Tracks the time each faculty member dedicates to the medical students for annual incentives.
  • Manages hard copy and electronic files of medical students who enter or leave departmental courses and personally submit grades for all orthopedic medical student courses in accordance with SOM rules and regulations. Serves as a liaison between visiting students and their home programs, orthopedic department, and SOM.
  • Manages hard copy and electronic files of the medical student program’s required regulatory files.
  • Prepares reports for the Department or others to satisfy needs, such as LCME studies, program reviews, retreats, audits or other, as requested.
  • Attends and may be the coordinator of Department of Orthopedics Medical Student-related meetings and functions or other educational meetings of the Department, including faculty meetings, department manager meetings.
  • Tracking faculty contributions to medical student education, including but not limited to SOM courses, Orthopedic Student Interest Group events, Foundations of Doctoring and miscellaneous lectures, and activities. Provide said metrics to Department leadership and administration for fiscal and recognition purposes.
  • Prepares reports for the Department or others to satisfy needs, such as program reviews, retreats, audits or other, as requested.
  • Coordinate specific education program projects
  • Preparing and Organizing Semi-Annual Evaluations
Program Oversight, Analysis, and Improvements:

  • Support directors and analyze program evaluations, low evaluation scores and concerns raised at exit interviews, exam scores, etc.; identify problems and provide directors with suggestions for addressing them. (e.g. Continue work educating faculty about how to write appropriate student evaluations, reopen evals, send individual emails with guidelines, discuss guidelines at meetings).
  • Assist directors with agenda for medical education program, medical student education council meetings, and site meetings.
  • Implement improvement plans, ensuring the program follows SOM and LCME policies and requirements. Produce reports as needed.
  • Manage student program database development project and maintenance.
 

Sub-internship and MS3-4 Electives Coordination:

 

  • Advise third- and fourth-year medical students and visiting students regarding elective program offerings.
  • Manage and develop resources for students regarding elective programs including website, online learning modules, textbooks. Manage VSAS application process and review applications from outside students, write notes of acceptance, process
  • Ensure that sub-internship directors understand student schedules, policies, attendance, make up work, grades, etc.
  • Orient both visiting and UC students during the rotation. Manage and set up the Oasis evaluation system for students, faculty, and residents. Manage student files and prepare them for director to assign grades. File grades with UC as well as with outside institutions.
  • Organize and maintain feedback mechanisms on each of the 50-200 medical students: assign preceptors for feedback, send all reminders to preceptors and follow-up to ensure timeliness, collect and organize mid-rotation feedback, summate feedback for course director. Gather feedback data from evaluations for MSPE.
Resident Research Committee Oversight:

  • Coordinates, attends, monthly RRC meetings.
  • Communicates with residents on research projects, including deadlines and anything needed for their research project.
  • Works with the Research Department, head of the RRC, and residents to prepare resident research day.
  • Prints posters for PGY1 residents for Resident Research Day
Advanced Practice Providers and Outside Observers:

  • Coordinates and communicates with UCH to set up rotations for APP’s and outside observers.
  • Follows process and plans in place for APP’s and outside observers per the Department of Orthopedics and UCH.
  • Arrange all hospital and off-site Computer and Badging access documents for the APP’s and observers.
  • Communicate with faculty at each site the schedule and information on their APP or observer.
Event Planning:

  • Manage Orthopedic career events for students over all 4 years of medical school.
  • Oversee invites, resources and materials for distribution, room reservations, recruitment of appropriate faculty and resident speakers, catering, etc.
  • Coordinate and attend several campus events including residency informational meetings, research opportunities, site director dinners, match student dinner, and annual career dinner.
  • Works with Orthopedic Event Coordinator and Vice Chair of Education to prepare and run Resident Research Day.
Fiscal Management:

  • Manages all funds related to the medical student and research residency programs, whether those funds originate from hospital support of fellows and the training program, GME support, departmental support, grants and contracts, gift funds or other sources.
  • Prepares budgets controls, and monitors revenue and expenditure activity for each source of funds
  • Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting. Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.
Policy Coordination and Compliance:

  • Administers pertinent State fiscal policies, School of Medicine rules and procedures, and State/Federal laws and standards applicable to, the Residency or business management.
  • Coordinates program and fiscal policies related to fellowship needs at all training site locations, including the University of Colorado Hospital (UCH), Children’s Hospital Colorado (CHCO), the Denver Veteran’s Administration Medical Center (VAMC), Denver Health Medical Center (DHHA) and others.
  • Serves as a member of the Department of Orthopedics Medical Student program on task forces and committees as requested by the Program Director and the Department Administrator.
  • Attends and may be the coordinator of Department of Orthopedics Medical Student-related meetings and functions or other educational meetings of the Department, including faculty meetings, department manager meetings.
Salary and Benefits:

The salary range (or hiring range) for this position has been established at $37,999 to $50,871 and is commensurate with experience.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected]

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.



Qualifications
Minimum Qualifications:

  • A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  • One (1) year of experience working with students, faculty, and higher education.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications:

  • Experience working with a Learning Management System (LMS) and evaluation system.
  • Experience working with graduate students and/or graduate medical education students.
Competencies/Knowledge, Skills, and Abilities:

  • Ability to interrelate with medical students.
  • Ability to work independently.
  • Ability to represent departmental activities, issues and concerns, and communicate committee decisions back to director.Ability to understand the major responsibilities of other interacting departments (i.e., Office of Curriculum, Office of Student Affairs, Office of Medical Education Services, Registrar, Office of Academic Computing, and Purchasing).Familiar with the medical school calendar and catalog, particularly with respect to how the Department’s clerkship and electives relate to the overall curriculum.
  • Understand institutional policies and procedures.
  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion
 



Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Apr 27, 2021
Unposting Date: Ongoing

 

 

 

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Job No:
Posted: 4/28/2021
Application Due: 7/27/2021
Work Type: Full Time
Salary: