Post- Award Research Administrator II

Main Campus (Gainesville, FL)
Apr 28, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 516480
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Administrative/Professional, Other
Department:18010000 - ED-DN OFFICE

Classification Title:

Research Administrator II

Job Description:

Processes, reviews, and approves transactions in the Shared Services Center

  • Responsible for monitoring, reviewing, and approving transactions submitted in myUFL. Processes more complex transactions in myUFL; and may approve and/or reconcile other various transactions in myUFL.
  • Takes an active leadership role in identifying appropriate methods for resolving department needs.
  • Responsible for post-award accounting of grants and contracts. Manage a complex portfolio within the Post Award office.
  • Reads and interprets contracts and other award documents to determine budget, invoicing schedule, restrictions and other pertinent information.
  • Analyzes expenses, develops cost projections, and provides financial tracking and fiscal control to fulfill reporting requirements.

Maintains effective business relationships with college and university core offices

  • Work closely with the PIs and serves as the point of contact for the post-award supervisor regarding the complex portfolio.
  • Assist new PIs with the UFirst system and the rules and regulations of the post-award office.
  • Reviews project commitments and assist with online Effort Reporting reports each semester. Works directly with faculty members to resolve problems.
  • Serves as liaison between the unit and Human Resource Services, Academic Personnel, Payroll, Purchasing Services, Disbursement Services or General Accounting.
  • Provides technical assistance to PIs, research administrators and the director.
  • Interacts with sponsors and staff to resolve problems and correct errors in fund management.

Confer with investigators and campus administrators to ensure that changes or corrections are made as needed

  • Process and analyze fiscal transactions
  • Reviews and prepares all voucher and journal entries for accuracy.
  • Provides support in the analysis and reconciliation of Pcard charges.
  • Processes and provides oversight for travel authorization and expense reports.
  • Processes invoices and provides Principal Investigator with reports of grants and contracts to ensure expenses are being paid according to contract.

Process Analysis and Account Reconciliations

  • On a monthly basis, reviews, analyzes, and reconciles grant accounts.
  • Reviews expenditures, balances, and transactional detail.
  • Monitors and reviews all processes and initiates modifications as appropriate.
  • Researches operational problems and errors and recommends/implements solutions in a timely manner.
  • Actively addresses issues and presents customer feedback to Shared Services Center team.
  • Works with SSC team members to keep abreast of regulatory, compliance, process, enterprise system upgrades and technology changes.
  • Interprets UF policies, procedures, and regulations; and college policies relating to fiscal and human resources transactions.

Other duties as assigned

Expected Salary:

$45,000 -$55,000 Compensation is commensurate with education and experience

Minimum Requirements:

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications:

  • Must possess critical thinking skills.
  • Knowledge of myUFL as it relates to human resource transactions, payroll, travel, grants, all fiscal functions, account reconciliations and monthly budgetary reporting.
  • Must understand and practice excellent customer service
  • Must possess a professional attitude which is conveyed in all interactions, communications and appearance.
  • Excellent verbal and written communication skills, ability to organize, manage, and multitask in a fast-paced environment.
  • Proficiency in MS Office including Word, Excel, PowerPoint.
  • Must be able to work well in a team environment.
  • Must be self-motivated.
  • Excellent judgment and decision-making ability
  • Must be able to work independently with demonstrated problem-solving skills and attention to details.
  • Must have knowledge of and experience with university and state regulations regarding fiscal, budget, grants and human resources matters.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:


Advertised: 27 Apr 2021 Eastern Daylight Time
Applications close: 10 May 2021 Eastern Daylight Time

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