Admissions Assistant II (ADM-Operations)

Main Campus (Gainesville, FL)
Apr 28, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 516474
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Administrative/Professional, Other
Department:03020000 - EM-OFFICE OF ADMISSIONS

Classification Title:

Admissions Assistant II

Job Description:

This position has responsibility for the overall coordination of the daily operations associated with the initial processing of undergraduate, graduate, professional and certificate applications for admission and assist with distance and online program applicants. The materials required to complete processing of an application varies considerably depending on the applicant type, level of entrance and the program requested. This position will train application services employees to effectively process applications. A thorough knowledge of majors, degrees and program levels must be maintained to ensure a timely and efficient review of all available information required for processing the application and evaluating admission credentials to determine if official and complete. A thorough knowledge of immigration documents and the Residency Rules and Regulation adopted by the State Board of Education and the Board of Governors for the State University System will be required to determine Residency classifications for tuition purposes.

The Admissions Assistant II will develop a working knowledge of all admission requirements for every level of entry, and internal coding used to indicate actions taken and documents required to complete the application. This position will train application services employees to successfully assist Admission Office visitors, telephone, and email inquiries and other customer service related activities regarding the application process. Will advise departments and applicants via phone and/or email of any additional credentials, such as transcripts, test scores, application fees, supporting documents for residency classifications and conduct explanations required to complete the application process.

Maintains the Admissions Record Management System by merging data files which will require thorough knowledge in identifying and combining records. Maintain desk manuals with updated procedures and practices.

Prepares supporting documents for the Residency Appeals Committee. This requires preparing the relevant materials in student files in a format easily readable by the committee.

Other duties and projects of a time-limited or temporary nature assigned by supervisor.

Advertised Salary:

$16.00 per hour

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively verbally and in writing.
  • Ability to establish and maintain professional and effective working relations with others

Special Instructions to Applicants:

Applicants must include the following documents to be considered for the position:

  1. Cover Letter
  2. Resume
  3. List of References

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Applications must be submitted by 11:55 p.m. of the posting end date.

Health Assessment Required:


Advertised: 27 Apr 2021 Eastern Daylight Time
Applications close: 11 May 2021 Eastern Daylight Time