Department Assistant 1 - Part Time
Job Title: Department Assistant 1 - Part Time
Location: Case Main Campus
Full/Part Time: Part-Time
Job ID: 8824
Job Description POSITION OBJECTIVE
- Provide support to the directors of the undergraduate and graduate programs and other faculty advisors, by processing confidential information, assisting in maintaining a database to track internal graduate student progress, emailing majors on behalf of the department, creating required university assessment surveys and communicating about upcoming events and programs. Under faculty supervision, produce, post and distribute promotional materials about the graduate and undergraduate programs and other informational materials. (20%)Serve as a point person for the department by being the first contact to greet faculty, staff, students and visitors. Distribute departmental promotional materials to walk-in visitors. Direct those who call or email to the appropriate information on the website or set up informational appointments. Answer straightforward questions regarding admission and advising. Maintain calendar of upcoming departmental events. (20%)Work with department administrator on the planning of departmental functions including, but not limited to, creating and distributing event announcements, monitoring RSVPs, coordinating ordering, delivery and set up of refreshments, reserving event location and hotel rooms, flights and dinner reservations for out of town guests. (15%)Assist faculty with course and manuscript preparation/proofreading/editing, photocopying, create and update course Canvas sites and other requests as needed. (10%)Process travel and expense reimbursements; work with faculty, students and guests as needed to acquire the necessary receipts. (7%)Maintain and update departmental and research related webpages and newsfeeds using Wordpress or other university approved software as needed. (6%)
- Excellent organizational skills, including an ability to handle multiple tasks simultaneously and to be flexible in re-prioritizing tasks.Solid communication skills, both written and oral (spelling, grammar, and composition skills are particularly important).Ability to maintain a high degree of professionalism and confidentiality.Good interpersonal skills.Ability to work independently.Ability to work with interruption.Ability to meet consistent attendance. Ability to interact with colleagues, supervisors and customers face to face.Experience with personal computers, and with Microsoft Word, Excel, Power Point, Publisher, and Wordpress website software a plus.
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.