Temporary NIH Contract Coordinator

Job description

Posting Number:


Working Title:

Temporary NIH Contract Coordinator


Vet Med Vaccines & Immunology Ctr

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health.

The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment. We have an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in our Principles of Community (http://vet.uga.edu/principles-of-community/)

College/Unit/Department website:


Employment Type:


Anticipated Start Date:


Posting Date:


Open Until Filled:


Location of Vacancy:

Athens Area

EOO Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).


Manages operational activities including coordinating meetings Center staff and members, collects and organizes required contract and research documents, ensures clerical and secretarial work is completed. Serves as liaison to NIH at administrative and business levels.

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Manages budgetary and financial information including monitoring multiple budgets and facilitating decisions on adjustments, assessing priority of funding requests, reviews the NIH and subcontract invoices for accuracy and compliance, facilitates use of supplemental funding, and ensures continued contract and UGA guideline compliance.

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Manages internal and external communications. Disseminates leadership decisions, NIH requests for information and collates responses, reviews pre-publication research manuscripts, creates and maintains brochures, manuals, and training guidance, facilitates sharing of scientific progress among Center investigators and the broader scientific communities, and assures center website is maintained. Aids in writing press releases and communicating with media with appropriate University support.

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Coordinates compliance and reporting activities including but not limited to contract options, annual and semi-annual technical, reagent, and data reports, FISMA compliance report, select agent and highly pathogenic agents’ reports. Assures all Center members and staff have the appropriate and complete training as required by the contract. Reviews pre-publication research manuscripts for sensitive information & institutional compliance. Collaborates with Data Management and SOM/DOM IT to ensure integrity of data and contract compliance including FIPS, IT Security Plan, and Risk Assessment. Assures and facilitates Biosafety Office(s) and IBC issues related to highly pathogenic viruses, DURC and gain of function research.

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Classification Title:

Temporary Professional





Position Summary:

The temporary NIH Contract Coordinator will be responsible for coordinating meetings and organizing necessary documents as they relate to current contracts. This individual will also be expected to manage all financial aspects of contracts, including monitoring budgets and ensuring compliance with the guidelines of the contract and the University. The candidate selected for this position is also expected to serve as a communications liaison, handling both internal and external communications. The candidate will regularly engage in reporting activities and will ensure that training requirements are met.

Relevant/Preferred Education, Experience, Licensure, Certification in Position:

· Proven experience as program coordinator or relevant position

· BA in business administration or relevant field

Knowledge, Skills, Abilities and/or Competencies :

· Knowledge of program management and development procedures

· Knowledge of budgeting, bookkeeping and reporting

· Tech savvy, proficient in MS Office

· Work with diversity and multi-disciplinary teams

· Excellent time-management and organizational skills

· Outstanding verbal and written communication skills

· Detail-oriented and efficient

Physical Demands:

Position requires using a computer for most of the day. Sitting for long periods of time.

Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources? :


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Is driving a requirement of this position?:


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):





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Job No:
Posted: 4/28/2021
Application Due: 6/27/2021
Work Type: Full Time