Johnson County Administrative Assistant
Johnson County Administrative AssistantDepartment:
CAES Southeast District CESAbout the University of Georgia:
The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.Posting Type:
Benefits EligibleFull/Part time:
Full TimeAdditional Schedule Information:
Monday – Friday, 8AM – 5PM with possible nights and weekendsAdvertised Salary:
04/27/2021Open until filled:
YesProposed Starting Date:
06/07/2021Location of Vacancy:
SE DistrictEEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).Classification Title:
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.Position Summary:
The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments that depart from established institutional or county procedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. It will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director. The Administrative Assistant position is the designated funds custodian and crucial for financial transactions in the county office.Knowledge, Skills, Abilities and/or Competencies:
Demonstrates considerable knowledge of business grammar and punctuation; office procedures and systems; and current effective and efficient office practices.
Skilled in operating a variety of office equipment such as computer, fax, scanner, copier, and telephone.
Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.).
Exhibits high standards of professionalism in personal contacts, appearance and work habits. Possesses personal skills to perform public relations responsibilities effectively.
Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.Physical Demands:
Some heavy lifting; sitting for long periods of time. Driving.Is driving a responsibility of this position?:
YesIs this a Position of Trust?:
YesDoes this position have operation, access, or control of financial resources?:
YesDoes this position require a P-Card? :
NoIs having a P-Card an essential function of this position? :
NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?:
YesDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
NoCredit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Duties/Responsibilities:
Maintain office hours to assist County Extension Coordinator, county staff, and clientele by conducting day-to-day operations, such as: maintain appropriate records for fiscal reporting; prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets and keep financial records current within existing month in a manner that corresponds with the standard for all University of Georgia Cooperative Extension offices; and maintain office filing system. Coordinate office tasks with other county staff as necessary.Percentage of time:
Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, Contact with General Assembly monthly reports, staff meeting minutes, and when necessary Serious Incident Reports and/or Workman’s Compensation Reports. Complete County Information reports to District Office annually, and when necessary Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education.Percentage of time:
Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs. Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status. Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders.Percentage of time:
Maintain office inventory of office supplies, and materials as needed. Handle emails and mail correspondence in timely manner. Assist clientele with access to Extension resources and services, including: printed publications, on-line content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water testing, feed and animal waste analysis, radon testing). Maintain postage meter according to budget and federal regulations. Facilitate conference calls to connect clientele with county agents from other counties or districts, and/or with state specialists.Percentage of time: