Coordinator for Applications and Vetting, Center for Intercultural Education and Development

Job description

Coordinator for Applications and Vetting, Center for Intercultural Education and Development - Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Coordinator for Applications and Vetting, Center for Intercultural Education and Development - Georgetown University

The Coordinator for Applications and Vetting is a key member of the English Language Programs (ELP) staff. They work in the Applications and Vetting (A&V) unit and follow guidelines established by the Manager, Applications and Vetting. They participate in the development and implementation of processes for ELP applicant vetting and matching; communication with candidates and U.S. Embassies; maintenance and annual review of the online application and proposal systems; reporting and analytics to guarantee program compliance and success; and outreach activities, especially for applicant recruitment and alumni engagement.

The English Language Programs, funded by the U.S. Department of State, send experienced U.S. TESOL professionals to educational institutions on short- and long-term assignments in all regions of the world. Short-term participants, Specialists, and long-term participants, Fellows, are cultural ambassadors who promote English language learning and mutual understanding through cultural exchange.

The duties of the Coordinator for Applications and Vetting include but are not limited to:

Participant Application Review and Matching

  • Reviews submitted applications to determine eligibility and assess overall suitability and, if applicable, conducts applicant interviews and assigns grades.
  • Manages the contract process for outside application reviewers and the payment of submitted invoices.
  • Monitors the work of the contract reviewers to guarantee consistency and quality of reviews, based on current TESOL (Teaching English as a Second Language) principles and practices.
  • Reviews project proposals and provides feedback to U.S. Department of State program officers regarding project duties, participant requirements, and program objectives, especially regarding TESOL professional standards.
  • Designs and maintains data tools with summaries of applicant profiles and project needs to expedite the matching process with speed, efficiency, and accuracy.
  • Downloads, saves, and edits approved project proposals, creating descriptions that are shared with matched applicants and posted on the ELP website.
  • Manages multiple and extensive applicant and project spreadsheets and databases.
  • Identifies suitable candidates for projects, focusing on the projects' pedagogical and professional requirements.
  • Participates with U.S. Department of State program officers in an annual review of all A&V procedures.
  • Recommends revisions in project design and candidate vetting that are aligned to TESOL professional standards.

  • Maintains email activity related to the application process.
  • Responds to prospective and current applicant questions.
  • Confirms matched candidate interest in and availability for projects.
  • Works closely with U.S. Department of State program officers to facilitate the timely processing of applicant rosters sent to U.S. Embassies.

Technology (Online Application and Proposal Systems)
  • Participates in the ongoing maintenance and annual review of the ELP online application and proposal systems, including working with the IT design company to develop revisions, test changes, and guarantee that all users have a successful experience.
  • Manages the ELP Help Desk email account to assist applicants and U.S. Department of State system users with problems.
  • Reviews all sections of the ELP website and writes texts as needed related to the application process.

Reports and Analytics
  • Prepares statistics and summaries for ELP quarterly reports.
  • Designs templates and assessment tools to track data for annual review, with topics including, but not limited to, selected participant profiles, efficiency of team processes, trends in applicant credentials and work experience, etc.

Program Outreach and Other Duties
  • Attends regional TESOL association conferences, as needed, engaging with prospects and applicants as TESOL professionals.
  • Attends Fellow Mid-Year Professional Development Conferences, as needed, collaborating with other ELP teams and U.S. Department of State program officers to design presentations, social media campaigns, and materials.
  • Attends the annual International TESOL Convention, as needed, participating in sessions focusing on the professional development of program participants and alumni.
  • Collaborates with the Outreach team's recruitment and alumni engagement projects, including but not limited to contributing to social media campaigns, Community of Practice and website content development, alumni events, and prospect recruitment via online presentations.
  • Coordinates the organization of the Fellow in-person pre-departure orientation (PDO), focusing on engaging renewing Fellows and collaborating with U.S. Department of State program officers in the design of PDO sessions.
  • Performs other duties as assigned.

  • Master's degree in TESOL or related field
  • Professional TESOL experience
  • Exemplary collaborative capacity
  • Ability to work in a fast-paced and changing environment
  • Ability to understand, synthesize, and conceptualize input and requests from multiple stakeholders
  • Outstanding interpersonal verbal and written communications skills with ability to interact and communicate in a positive manner with a diverse clientele, including universities, membership organizations, ELP candidates and government employees
  • Demonstrated effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
  • Proficiency in Microsoft Office Suite software applications

Preferred qualifications
  • Alumnus or alumna of the U.S. Department of State English Language Fellow or Specialist Programs
  • Experience working with federally funded exchange programs and/or educational programs
  • Experience living and working overseas

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

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Job No:
Posted: 4/27/2021
Application Due: 4/27/2033
Work Type: Full Time